2021-08-31-accounts - Progress Theatre

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Trustees' Annual Report for the period

Period start date Period end date

From 1 Sept 2020 To 31 Aug 2021

Section A Reference and administration details

Charity name Progress Theatre Other names charity is known by Progress Theatre Registered charity number (if any) 1182798 Charity's principal address The Mount Reading Postcode RG1 5HL

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year
Stephanie Dewar	Chair
AnthonyWernham	Treasurer
Alexander McCubbin	Secretary
Peter O’Sullivan	Non-Executive
Alison Hill	Non-Executive	Until 03.07.2021 (deceased)

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name	Dates acted if not for whole year
The Official Custodian for Charities

Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

CIO Association and Scheme 20 June 2000 Type of governing document (eg. trust deed, constitution) Association How the charity is constituted

(eg. trust, association, company) Elected by membership Trustee selection methods

(eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

To promote the education of the general public in Reading and elsewhere in the performing arts

Summary of the objects of the charity set out in its governing document

Presented a season of theatrical productions to the general public. Due o COVID-19 restrictions this was mainly by producing online productions via zoom. 6 Productions in total – 1 in-person, and 5 online during this reporting period. Our in-person production was delivered in the Open Air. We sold 1,695 tickets across the year.

The Progress Youth Theatre delivered drama education, to groups of local young people aged 8-18. The youth theatre operated almost entirely Summary of the main online during this period – returning to in-person sessions when activities undertaken for the restrictions allowed. public benefit in relation to these objects (include within We were unable to deliver our outreach programme to local nursing this section the statutory home to residents who are unable to travel to our theatre due to COVID- declaration that trustees have 19 restrictions, however the outreach team created digital theatre which had regard to the guidance was shared with the residents, in order to facilitate their engagement in issued by the Charity the arts during such a difficult time. Commission on public benefit) All trustees give of their time freely and no remuneration or expenses were paid in the year.

All trustees read the guidance on public benefit issued by the Charities Commission and considered this when exercising their powers and duties at trustee meetings.

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

Our theatre is run entirely by volunteers, aside from one part-time employee. We rely on our membership to fill a variety of roles, from Front of House to maintenance, from Trustee roles to backstage! Our membership numbers are generally around 100-120, varying slightly throughout the year.

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

Section D Achievements and performance

Section D Achievements and erformance p We have presented six plays to the general public from a wide range of Summary of the main playwrights and genres, five of these productions were staged online due achievements of the charity to COVID-19 restrictions. A total of 834 people watched a digital during the year performance, and our geographical reach was much wider than usual – audience members watched from America, Spain, Ireland & Japan, as well as across the UK. We produced an open-air production of Romeo & Juliet in the Abbey Ruins. Some performances had to be cancelled due to COVID-19, however by engaging professional actors we were able to continue, performing to a total of 861 people over 6 performances. Our Progress Youth Theatre provided three terms of youth theatre education to local young people, most of which took place on-line due to COVID-19 restrictions. The Progress Theatre Outreach team were unable to engage in their usual work with care homes in-person, so instead created digital work that was shared with the homes for residents to enjoy. Due to COVID-19 restrictions we were unable to host our usual Jazz events or art exhibitions. We participated in Reading UK virtual advent calendar, by creating a sketch and filming it for release through the advent period.

Section E Financial review	Section E Financial review
Brief statement of the charity’s policy on reserves Details of any funds materially in deficit
	Our policy is to retain 12 months of running costs as reserves. Historically, the charity has built up very large reserves, which have been used for a major renovation project to provide our building with an extention and new bathroom facilities. Although this project has cost a substantial sum, we still retain enough reserves to cover annual runningcosts as above.
	None.

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Stephanie Dewar Position (eg Secretary, Chair, Chair etc) Date 27/06/2022

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PROGRESS THEATRE ACCOUNTS Page 1
For the period 1st September 2020 to 31st August 2021
01.09.20- 31.08.21 01.09.19- 31.08.20
RECEIPTS Nom Ledgr £ £ £ £
Seat sales
Box Office (Cash) 4302 203.00 1,779.00
(Card) 4304 92.00 1,893.80
(Online) 4305 19,924.35 32,198.95
Seasons passes 4303 - 20,219.35 - 323.00 35,548.75
Subscriptions
Members 4401 5,280.00 5,545.00
Friends 4402 130.00 150.00
Adult workshops 4403 - -
Youth Theatre fees 4406 3,221.93 8,631.93 4,940.00 10,635.00
Front of House
Bar & confectionery (Sales) 4201 - 18.20 9,507.57
Tea & coffee 4202 - 379.82
Ice cream 4203 - 589.72
Programmes 4204 126.90 520.90
Merchandising 4205 497.00 605.70 - 10,998.01
Hiring charges
Costumes 4101 100.00 85.00
Props 4900 - 40.00
Equipment inc chairs 4102 711.00 -
Premises 4103 - 811.00 - 18.00 107.00
Miscellaneous receipts
Advertising 4000 210.00 -
Donations 4902 1,532.09 2,327.26
Commission & Referral 4910 95.75 -
Grants 4903 19,562.93 10,000.00
Fund raising 4904 5,402.50 150.45
Sponsorship 4905 1,000.00 -
Bank interest 4901 1,240.62 1,723.28
Gift aid 4906 1,718.70 2,308.28
Art sales commission 4907 - 295.00
Equipment sales 4908 - -
Jazz at Progress 4909 - 303.59 30,459.00 898.59 17,702.86
Total Receipts 60,726.98 74,991.62
PAYMENTS
Productions
Audition notices 7601 - -
Royalties 7602 4,041.00 - 480.00
Scripts 7603 202.60 320.75
Rehearsal space 7604 - 1,705.13
Costumes,wigs & make-up 7605 1,050.23 2,452.69
Equipment & special effects 7606 - 963.84
Furniture & props 7607 568.55 1,100.61
Lighting & sound 7608 - 845.76
Set building materials & paint 7609 114.28 2,479.75
Special expertise 7610 600.00 -
Cast & crew food 7611 110.13 6,686.79 - 9,388.53
Bar & confectionery (Purchases) 7007 0.00 - 4,830.63 4,830.63
PPC production planning 7701 - -
Special Projects 7801 - 43.39
Training 8041 140.00 140.00 - 129.00 - 85.61
Expenditure on the building
Buildings
Inspections & surveys 7501 960.00 5,304.00
Maintenance,repairs & wages 7502 5,592.43 15,319.43
Improvements 7505 58,956.97 -
Planning fees & expenses 7503 472.80 65,982.20 - 20,623.43
c/fwd 72,808.99 34,756.98
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Progress Theatre accounts (1st September 2020 to 31st August 2021) Page 2
01.09.20- 31.08.21 01.09.19- 31.08.20
Payments contd. Nom Ledgr £ £ £ £
B/fwd 72,808.99 34,756.98
Expenditure on building contd.
Cleaning Wages 7521 2,233.38 1,530.00
Janitorial supplies 7522 - 509.13
Rubbish disposal 7523 1,085.60 279.27
General expenses 7524 120.09 3,439.07 - 2,318.40
Tools & equip. Purchase, repair & hire 7531 - - - -
Fire Maintenance & testing 7541 283.44 904.68
Repairs & replacements 7542 - 283.44 180.00 1,084.68
Insur'ce Open Air Shakespeare 7551 224.00 -
Theatre including Open Air 7552 3,449.69 3,673.69 4,489.09 4,489.09
Kitchen Equip.purchase & repair 7561 - 10.99
Consumables - not F o H 7562 - - 135.86 146.85
Security Maintenance & call-outs 7571 960.00 432.00
Telephone monitoring 7572 378.00 378.00
Repairs & replacements 7573 - 1,338.00 - 810.00
Storage Calcot 7581 500.00 500.00 500.00 500.00
Utilities Electricity 7591 681.92 1,592.89
Gas 7592 1,498.77 1,444.29
Water 7593 - 142.99 743.26
Telephone & Internet 7594 925.30 938.94
Non-domestic rates 7595 125.45 3,088.45 - 4,719.38
Bldgs sub-total 78,304.85 34,691.83
Venue costs - Open Air 6000 9,975.75 9,975.75 1,750.00 1,750.00
Associations
LTG & NODA subscriptions 6031 233.00 270.00
Conference & delegate fees 6032 - 107.90
Publications etc. 6033 135.00 368.00 135.00 512.90
Front of House
Box office costs 7004 - 238.80
Displays 7005 - 102.05
Clothing and other expenses 7006 780.79 780.79 - 340.85
Licensing
Bar & theatre 7101 250.00 439.00
Performing Right Society 7102 270.34 325.97
Phonographic Performance 7103 - 520.34 236.08 1,001.05
Lighting & sound
Maintenance & repairs 7151 - 5.28
Equipment purchase 7152 432.29 432.29 270.64 275.92
Marketing
Mail-outs & show advertising 7201 511.38 295.80
General season's publicity 7202 - -
Flyers & posters, design & print 7203 653.67 712.00
Banners, displays & T shirts 7204 749.62 138.50
Leaflet distribution 7205 348.00 -
Web site costs 7206 - -
Other marketing inc Library 7207 548.51 2,811.18 406.67 1,552.97
Employment
Wages (PAYE) 7520 5,340.00 5,160.00
Employment overheads 7504 396.00 5,736.00 506.40 5,666.40
c/fwd 105,755.99 59,925.47
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Progress Theatre accounts (1st September 2020 to 31st August 2021) Page 3
01.09.20- 31.08.21 01.09.19- 31.08.20
Payments contd. Nom Ledgr £ £ £ £
B/fwd 105,755.99 59,925.47
Membership
Curtain Up & Newsletters 7301 - 161.27
General expenses 7303 - - - 161.27
Office costs
Web site expenditure 7306 - 10.00 -
Bank charges & interest 7351 171.63 971.67
Gifts & donations 7352 - -
Equipment purchase & repair 7353 - 190.80
Computer supplies & software 7354 - 59.23
Postage & carriage 7355 38.00 3.00
Travel, mileage & parking 7356 189.17 -
Stationery 7357 - -
Legal fees 7358 180.00 816.00
General expenses 7359 95.00 80.00
Computer software & subs 7360 1,346.15 865.02
Hire of premises (not rehearsals) 7613 - 2,009.95 290.53 3,276.25
Progress Youth Theatre
Leaders & assistants fees 8061 16,013.35 16,260.87
Incidental expenses 8063 - 16,013.35 - 16,260.87
Wardrobe
Costumes (non-specific) 8051 - -
Dry cleaning and washing 8052 - -
General expenses 8053 63.26 69.94
Facilities improvement 8054 - 63.26 - 69.94
Accounting
Written-off 8100 - - - -
Total Payments 123,842.55 79,693.80
Excess of receipts over payments - 63,115.57 - 4,702.18
BALANCE SHEET @ 31st August 2021
BANK 01.09.20- 31.08.21 01.09.19- 31.08.20
CAF Bank Current a/c 11,859.20 2,798.55
Co-operative Bank current a/c - 1,257.69
CAF Bank Deposit a/c 539.38 79,534.78
Barclays Bank 10 day notice - 45,000.00
Cambs. & Counties Bank 120 day notice 84,850.66 85,428.55
Monmouthshire Building Soc Deposit 83,674.17 -
Paypal account - 89.68
CURRENT ASSETS
Petty Cash in bar and box office 389.55 407.75
Bar stock at cost 872.86 872.86
LIABILITIES
Accounts Payable 32,305.44 2,443.91
DEBTORS
Accounts Receivable - 50.00 - 50.00
182,135.82 32,305.44 215,389.86 2,443.91
NET ASSETS £149,830.38 -£63,115.57 £212,945.95
BANK RECONCILIATION SUMMARY
31/08/2021 CAF Bank current a/c £11,859.20
Plus Outstanding Payments Expense claim £118.90
Total Outstanding Payments £118.90
Less Outstanding Receipts Car park sale cash proceeds £190.00
Cash donation £131.43
Total Outstanding Payments £131.43
31/08/2021 Statement Balance £11,846.67
EQUITY 01.09.20- 31.08.21 01.09.19- 31.08.20
Current Year Earnings -£63,115.57 -£58,413.39 -£4,702.18
Retained Earnings £212,945.95 £217,648.13
TOTAL £149,830.38 -£63,115.57 £212,945.95
Tony Wernham & Fernando Camargo February 2022
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CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examine¢s Report Report to the trusteesl members of I £E On accounts for the year ended 315-1 AL4 JtL21 Charity no lil any) 119219£ Set oul on pages I report lo the trustees on my examination of the accounts of the above charity (Ihe Tmstl for the year eThJed Responsibilities and As the charity tnstees of Ihe Trust. you are responsible for the preparalion basls of report of the accounts in accordan with the requirements of the Charities Act 2011 1.the Act"). I report in respect of my examination of the Trust's accounts carried oul under section 145 of the 2011 Act in carying out my examination, I have folloed the applicable Direclions given by the Charity Commission under section 145(5)(b) of the Ad. I have completed my examination. I confimi that no material matters have come to my attenlion ') in connection with the examination vthich give5 me cause to believe that in. any material respect.. accounling records vRre not kept in accordan wth section 130 of the Act or the accounts do not acCd the accounting records Independent examiner's statement I have no COnmS arKJ have come across no other matters in connection with the examinalion to vthich attention should be drawn in order to enable a proper understanding of the accounts to be ached. "p delete the words in the bJ7ckets rfthey do not appty. Signed: Name: EK IL4 Relevant professional qualification{s) or body Irf any): Address: 13 VWUE 6ER IER October 2018

Section B Disclosure Only complete if the examiner needs lo highligm matters of conrn (see CC32, Independent examinalion of charity accounts.. directions and guidance for examiners). Give here brlef detslls of any items that the examiner wlshes to disclose. IER Octobor 2018