Trustees’ Annual Report for the period
From November 1[st] 2022 To October 31[st] 2023
Charity name: Quorn Mills Park Bowling Club
Charity registration number: 1182715
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The promotion of community participation in healthy recreation for the benefit of the inhabitants of Quorn and the surrounding areas bytheprovision of facilities forplayingbowls |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Maintaining a bowls green and club house and organising the playing of social and competitive bowls. Organising social activities and short mat bowling in the winter months. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | Trustees have been made aware of guidance on public benefit. |
Additional information (optional) You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Membership numbers increased by 20% over last year and now stand at a record for the club – currently over 120 members. Last season both our Men’s League Monday teams and Thursday teams were promoted to the first division and were expected to struggle in these divisions, but we finished mid table or better. The increasing strength in depth in the club has enabled us to enter another team on Mondays. Membership of the Ladies Section has increased significantly. The club now has one of the largest lady memberships in the county. Our team in the mixed league remains in Division 1. Record numbers from the local community turned out each Friday night, when the club opens its doors to new bowlers and starters. Over 60 members participated in our Short Mat Bowls held indoors during the winter, providing exercise and social interaction at a difficult time for many. |
| Additional information (optional) You may choose to include further statements |
Additional information (optional) You may choose to include further statements |
where relevant about: |
|---|---|---|
| Achievements against objectives set |
Para 1.41 | Despite substantial increases in the costs of running the club, new income proved sufficient to ensure the club made a small surplus of receipts over payments. |
| Performance of fundraising activities against objectives set |
Para 1.41 | Fundraising made a significant contribution to covering costs, but the figure was down on last year. Fortunately receipts from short mat bowls made up for the lesser contribution from social events |
| Investment performance against objectives |
Para 1.41 | Interest rates on our savings account increased |
| Other | We lost several of our room hirers because of Covid, and it has been difficult to get new hirers who can fit in with the clubs increasingly busy schedules. |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The club is in a strong financial position, making a reasonable surplus and with good reserves |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The club holds reserves in a safe home (the Nationwide and Natwest), and are earmarking those reserves for either clubhouse refurbishment, redevelopment or extension |
| Amount of reserves held | Para 1.22 | £58k approx. |
| Reasons for holding zero reserves |
Para 1.22 | - |
| Details of fund materially in deficit |
Para 1.24 | - |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | At present there are no uncertainties – the club has a long lease, increasing membership and improving facilities |
| Additional information (optional) You may choose to include further statements |
Additional information (optional) You may choose to include further statements |
where relevant about: |
|---|---|---|
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Members subscriptions and social events/activities |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | Utility costs and insurance costs are significantly higher, so we need to maintain a large membership |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
CIO | |
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | By full members voting at AGM |
Additional information (optional) You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and Para 1.51 training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any related Para 1.51 parties Other
Reference and Administrative details
| Charity name | Quorn Mills Park Bowling Club |
|---|---|
| Other name the charity uses | |
| Registered charity number | 1182715 |
| Charity’s principal address | 48 High St, Quorn LE12 8DT |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for **whole year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Dave Walters | President/ H&S | |||
| John Ventham | Treasurer, Delegate | |||
| Dick Hogg | Greenkeeper/Safeguard | |||
| Dave Radley | Fixture Sec, Men’s | |||
| Mal Mugglestone | Development | |||
| Paul Egglestone | Grounds | |||
| Kath Rothera | Safeguard | |||
| AndyThomson | Secretary | |||
| Pat Radley | Fixture Secretary, Delegate |
|||
| Stephen Smith | Men’s Captain | |||
| Vicki Bustin | Housekeeper | |||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
||
|---|---|---|
| John Ventham | ||
Treasurer |
||
| 21/2/2024 | ||
| 21/2/2024 |
Charity Name No (if any) Quorn Mills Park Bowling Club 1182715
Receipts and payments accounts
CC16a
For the period Period start date Period end date To from November 1 2022 October 31st 2023
Section A Receipts and payments
Unrestricted Restricted Endowment Total funds Last year funds funds funds to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
| A1 Receipts | |||||||||
|---|---|---|---|---|---|---|---|---|---|
| Donations | 5,899 | - | - | 5,899 | 1,290 | ||||
| Fundraising | 2,870 | - | - | 2,870 | 4,111 | ||||
| Members Subs | 7,592 | - | - | 7,592 | 6,216 | ||||
| Catering/Refreshments | 10,665 | - | - | 10,665 | 8,030 | ||||
| Clubhouse Hire | 222 | - | - | 222 | 210 | ||||
| BowlingIncome | 6,921 | - | - | 6,921 | 6,199 | ||||
| Miscellaneous Income | 2,408 | - | - | 2,408 | 2,438 | ||||
| Grants | - | - | - | - | - | ||||
| Sub total(Gross income for AR) |
36,577 | - | - | 36,577 | 28,494 |
| A2 Asset and | investment sales, | |||||||||
|---|---|---|---|---|---|---|---|---|---|---|
| (see table). | ||||||||||
| - | - | - | - | |||||||
| - | - | - | - | - | ||||||
| Sub total | - | - | - | 36,577 | - | |||||
| Total receipts | 36,577 | - | - | 36,577 | 28,494 |
| A3 Payments Costs of FundraisingEventa 2,201 Maintenance Bowls Green 3,367 Maintenance Clubhose & Grounds 8,513 Electricity, Gas, Water, Fire 3,418 Insurance 2,223 |
A3 Payments Costs of FundraisingEventa 2,201 Maintenance Bowls Green 3,367 Maintenance Clubhose & Grounds 8,513 Electricity, Gas, Water, Fire 3,418 Insurance 2,223 |
- - - - - |
- - - - - |
2,201 3,367 8,513 3,418 2,223 |
|
|---|---|---|---|---|---|
Costs of FundraisingEventa |
2,201 | - | - | 2,201 | 1,484 |
| Maintenance Bowls Green | 3,367 | - | - | 3,367 | 5,290 |
| Maintenance Clubhose & Grounds | 8,513 | - | - | 8,513 | 1,355 |
| Electricity, Gas, Water, Fire | 3,418 | - | - | 3,418 | 2,036 |
| Insurance | 2,223 | - | - | 2,223 | 665 |
CCXX R1 accounts (SS)
28/02/2024
1
| Admin&Legal | 457 | - | 457 | 356 | ||||||
|---|---|---|---|---|---|---|---|---|---|---|
| Catering/Refreshment Costs | 6,213 | - | - | 6,213 | 4,026 | |||||
| BowlingExpenditure | 1,790 | - | - | 1,790 | 2,409 | |||||
| Donations | 465 | 465 | 50 | |||||||
| Rent | 2,400 | - | - | 2,400 | 2,400 | |||||
| Miscellaneous Payments | 612 | 612 | 2,137 | |||||||
| 31,659 | - | - | 31,659 | 22,208 | ||||||
| Sub total |
| A4 | Asset and investment | - | - | - | - | |||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|
| - | - | - | - | |||||||||
| - | - | - | - | - | ||||||||
| Sub total | ||||||||||||
| 31,659 | - | - | 22,208 | |||||||||
| Total payments | ||||||||||||
| - | - | |||||||||||
| Net of receipts/(payments) | - | - | - | - | - | |||||||
| A5 | Transfers between funds | - | - | - | - | - | ||||||
| A6 | Cash funds last year end | 6,286 | - | - | 3,505 | |||||||
| Cash funds this year end | 4,918 |
| Section B Statement of Categories Details B1 Cash funds Natwest Current Account Petty Cash Total cash funds (agree balances with receipts and payments account(s)) Nationwide Fixed Rate Saver |
Unrestricted funds Restricted funds to nearest £ to nearest £ 37,247 - 20,353 - 242 - 57,842 - Agreement Error OK Unrestricted funds Restricted funds |
Endowment funds to nearest £ |
|---|---|---|
| Categories B1 Cash funds |
||
| - | ||
| - | ||
| - | ||
| - | ||
| OK | ||
| Endowment funds |
CCXX R2 accounts (SS)
28/02/2024
2
| Details | to nearest £ | to nearest £ | to nearest £ | ||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|
| - | - | - | |||||||||
| B2 | Other monetary assets | - | - | - | |||||||
| - | - | - | |||||||||
| - | - | - | |||||||||
| - | - | - | |||||||||
| - | - | - | |||||||||
| B2 Other monetary assets | Details | to nearest £ - - - - - - |
to nearest £ - - - - - - |
to nearest £ |
|---|---|---|---|---|
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| B3 Investment assets B4 Assets retained for the charity’s own use |
Details Details Details |
Fund to which asset belongs Fund to which asset belongs Fund to which liability relates |
Cost (optional) - - - - - Cost (optional) - - - - - - - - - Amount due (optional) |
Current value (optional) |
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| Current value (optional) |
||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| When due (optional) |
CCXX R3 accounts (SS)
28/02/2024
3
B5 Liabilities
Signed by one or two trustees on behalf of all the trustees
| - | ||||||||
|---|---|---|---|---|---|---|---|---|
| - | ||||||||
| - | ||||||||
| - | ||||||||
| - | ||||||||
| Signature | Name | Date of approval |
||||||
| John Ventham | 28/02/2024 | |||||||
CCXX R4 accounts (SS)
28/02/2024
4
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of Quom Mills Park Bowling Club On accounts for the year ended November 1° 2023 Charity no (If any) 118275 Set out on pages I report to the trustees on my examination of the accounts of th6 above charity (Ihe Trusf) for ttie year ended Responslbllttles and As the charity trustees of the Trust. you are responsible for the preparation basls of roport of the acccrfjnts in accordan with the requirements of the Charities Act 2011 ('the A¢t-). I reFQrt in respect of my examination of the Trust's accounts ¢arried out under section 145 of the 2011 Act and in rying out my examination, I have followed the applioble Direcn5 given by the Charity Commission under sectM 145(5)(b) of the Act. I have completed my examination. I confimi that no material matters have come to my attention in connection with the examinalion which gives me cause to believe that in. any material respectr. acu)unting re(x)rds *pre not kept in ac(x)rdance with section 130 of the Act or the acnts do not acc¢xd th Ihe ac(x)unting records Indendant examlnerfs statement I have no concems and have come acxoss no other matters in connection with the examination to whith attention shId be drawn in order to enable a proper understanding of the accounts to be reached. . Please delete the words in the brackets rfthey do not ap. Sign. Nama: Kdvin Smith Rolevant wofessional quallflcatlon(s) or body (rf any): Frjs Ics(%)ED£ ([. LR(s Addross: Section B Disclosure Only complete if the examiner needs to hhlbght matters of concem (see CC32. Independent examinalion of tharity a¢unts. directions and guidan for examiner5 .