2023-03-31-accounts - The Caribbean Collective

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THE CARIBBEAN COLLECTIVE conneeiing and supporting communllles In Lelcesler ANNUALREPORT 2022/2023

Agenda

Annual General Meeting

27 October 2023

Caribbean Court Day Centre Leicester Your paragraph text7pm to 8.30pm

1. Welcome and introductions

2. Minutes of the last AGM (03/11/2022) and matters arising

3. Reports and accounts

Chairperson’s report
Treasurer’s report and accounts for the period ended 31 March 2023 (Financial Report is in a separate document)
Questions and Answers

4. Trustees and Officers

Election of Trustees
Election of Chairperson
Election of Treasurer
Election of Secretary

5. Any Other Business

The Caribbean Collective

CHAIRPERSON'S REPORT

I open my report with quotations:

‘ …..embrace the wisdom of our ancestors. Their legacy is a guiding light reminding us to give generously, take pride in our heritage and share our stories. In connecting with one another we weave a narrative that echoes the resilience and strength passed down through generations.’ Black History month message

‘We never came to England, England came to us’ a billboard somewhere in London

‘Within the voyage of a ship and the trail of the road lies the adventure of a lifetime’ On one of our Windrush 75 commemorative and fundraising Fridge Magnets. These are available this evening for a small or large donation.

Let us start with a brief reminder of the journey that this organisation has travelled. It began as a small group of Jamaican people that used to meet socially for mutual support and self-help in the 1960s. These people are now described as the Windrush generation. They had a vision about providing culturally appropriate services for people of Caribbean origin living in Leicester. They formed an association called Leicester Jamaica Community Service Group.

This association evolved into a local authority funded service provider with premises, having miraculously navigated the bureaucracy of the time. Our organisation is no longer funded by the City Council, yet it remains one of very few local Black organisations that has stood the test of time. I pay tribute to those founder members that set us on the journey; most of them are no longer with us. I like to think that they can all be proud of the fact that we are still here continuing the work they began.

We salute them

October 2023 and Windrush 75 meets Black History Season. It is most fitting that we celebrate the achievements of the so named ‘Windrush Generation’. In particular, we recognise tonight those of them that are the founders and servants of this organisation, formerly Leicester Jamaica Community Service Group, now The Caribbean Collective. I would like to salute those still serving (only one original). I salute those retired from the board of trustees and a special salute tonight to those that are no longer with us.

The Past Year

And so to the past year. Once again, a year of massive challenge has been met head-on by our dedicated staff team, volunteers, and trustees. All are exceptionally committed and willing to go above and beyond expectations.

I would like to thank all our staff with a round of applause to show appreciation. I would like to thank all our volunteers with a round of applause to show appreciation. I would like to thank all our trustees with a round of applause to show appreciation.

Amongst the challenges overcome this year is the securing of the local authority approved provider contract. This involved trustees in an intense and demanding tender (or bidding) process and passing the thorough inspection required. Trustees have secured our immediate future in this building ‘Caribbean Court’ with the Landlords PA Housing, this was in serious doubt at one stage, but is now secured, subject to annual review. This success is due to skilful negotiation.

We have increased the level of take up for day care services, and we have made the adjustments necessary to ensure that providing Caribbean meals can continue in the face of spiralling costs. We have also continued to ensure that the organisation remains solvent in a time of austerity and economic turmoil.

Things to look forward to

Developing Day Centre and Satellite Activities

The Caribbean Collective will continue to develop a high standard of support and activities for elders both day centre based and elsewhere in the community, for example at the African Caribbean Centre, with churches and online with Caribbean Catch-Up.

Elders Transport Fund

Efforts are under way to raise funds for the replacement of the minibus that has become unreliable and something of a money pit. The Caribbean Court Elders Transport Fund has begun to reach out to the community through a range of fundraising events and initiatives and specific funding applications will be made in the coming months.

The Eric Hudson Green Space Project

Under this initiative, this summer has seen vast improvements to the Green Space at Caribbean Court. Raised planters have been added and elders and volunteers have been involved in planting and growing flowers vegetables and herbs. We have run several trips to green spaces and will do more in future, transport permitting. We will also explore supporting elders to enjoy green space in their homes.

Dance With Elders

This initiative will continue to arrange dance, arts and cultural events that bring together the generations and introduce younger people to the work of The Caribbean Collective as well as raise funds.

Partnerships: The Caribbean Collective Ethos

The coming months will see the furthering of ‘The Caribbean Collective ethos.’ We are already working together with other Caribbean organisations to celebrate occasions such as Independence and to support sporting occasions and other activities. We will continue supporting other community objectives such as the ownership of the African Caribbean Centre due to fully commence in January 2024.

KEY ACHIEVEMENTS OF THE YEAR

New contract for services

Following an extremely demanding tender process, Trustees have successfully ensured our continued registration as an approved provider of adult services for Leicester City Council. The process is ongoing as we are continually inspected to ensure we meet exacting standards. This is a real challenge for the organisation as we are operating with increasingly limited resources.

New posts

Funding has been secured from the National Lottery Community Fund for two new posts, ‘Volunteer Coordinator’ and ‘Development Worker’. The posts have been filled and work has commenced in these two important areas.

New tenancy arrangement with landlord

The new arrangement with the Landlord, PA Housing, has resulted in a much-needed increase in office space for The Credit Union, exclusive use of the dining area, and greater control of our utility costs. This is balanced with a loss of office and meeting room space for the daycentre and a big increase in rent, which is partly due to a period of deferred rent rises and increased shared utility costs.

Independence celebrations and partnerships

LJCSG traditionally organised a Jamaica Independence Celebration. The Caribbean collective has continued this tradition. In keeping with our more collective and inclusive agenda TCC has supported other independence celebrations - St Kitts & Nevis recently, Antigua and Barbuda in November and others to follow. TCC will continue to partner and support the various island organisations as well as other community organisations.

Community ownership of African Caribbean Centre

Trustees supported The African Heritage Alliance in successfully securing community ownership of the African Caribbean Centre, which will begin in January 2024. We will continue to support the AHA in this challenging and progressive initiative.

Caribbean Flavours

This year saw the return of the popular and very entertaining Caribbean Flavours event. The event raised money for The Elders Transport Fund. The event involved a fashion show along with singers, poetry, a mini stage play and musical performances. Some may remember the drama group of Jamaica Community Service Group that performed folk songs, poetry and sketches at many events in the 70s and 80s. This event marks our return to the inclusion of the arts and education as well as welfare.

The Meals Service

The meals service has been contracted out in an attempt to keep it viable. This approach will be kept under review. With the help of volunteer drivers, weekday and weekend meal deliveries continue.

OUR TRUSTEES

----- Start of picture text -----
Albert Blake Lesley-May O. Derek Rawle Gloria Daley
Sanneh
Michelle Lowe
Ivy Hamilton
Sandra Stanley Charmaine Blake Lovona Brown
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Our trustees are all unpaid volunteers who spend from 5 hours a month upwards helping to manage the organisation.

The Board of Trustees needs skills and experience in the following areas: financial management, income generation and enterprise
national and local government and statutory bodies – funding and quality
marketing and publicity including digital strategies care of the elderly
food operations
service delivery and customer care
human resource management
fund-raising
facilities management
Health and Safety and hygiene compliance

If you feel you can contribute do let us know by contacting the chairperson at: albert@caribcourt.uk

We provide services that enhance the health and wellbeing of those aged over 50 with particular emphasis on the African Caribbean heritage community. We have developed expertise about our elders and we understand their needs, aspirations and the challenges they face every day.

Caribbean Court Day Centre offers social, leisure and educational activities including exercise sessions, singing, dancing, workshops and outings. We are open five days per week from 10:00 am to 3 pm. We provide lunch, stimulating activities and other support services. We have introduced a program (Livity) based on Cognitive Stimulation Therapy (CST) which improves the health and wellbeing of those living with dementia. We pick up and drop off clients attending the Day Centre with our specially adapted minibus.

Caribbean Court Kitchen provides nutritious, delicious, freshly prepared Caribbean meals delivered direct to our customers' homes.

Caribbean Catch Up provides online gatherings involving games, quizzes, music and chat. This aims to reduce the risk of social isolation and loneliness.

Our services are monitored by Leicester City Council and we comply with their Quality Assurance Framework.

WAZOBIA - Caribbean

provisions

Contact us: and Fish 2 Door - Fresh fish info@caribcourt.uk deliveries 0116 298 2339 www.caribcourt.uk

Suite 2. The Koco Buildiftg The Arches. Spon End Coi'entrv Cl'l 3JQ Ttlephooe: O?4 76 6743J3 Em)ail- jbrdndon18'4aoI.rom FILS copy THE CARIBBEAN COLLECTIVE Fioancial Staiement for the l'ear Ended 31st larCh 2023 Registered Charity No. I18?669 (CIO Registration) COYTENTS PAGE Lekgl and Administraiivc Trustees. Rew)rt ?to3 Examiners, Rert Statement of Financial Aclivities Balance Sheet Noles to the Financial Statement 7t08 Brandon Accountancy Linuied - Ristered in England & N'ales - Company No. 46i995i

THE C.4RIBBE.4I COLLECTJI Leoal and .4dministraiive Information for the l ear Ended 31st .Ilarch 2023 Address". Caribbean Court Das, Centre 29 Spark"enhoe Street Leicesier LE? OTD Registered Charity No: 1182669 (CIO Rewstration) Lesley-.May Olonode Sanneli Sttret¥r)': Trustees." Vincent Blake- Chairperson D¢rek' Rawle Gloria Daley Hemla Hamilion Lesley-M8y Olonode Sanneh Chamine Blak'e N4ichelle Lowe Sandra Stanley Fred Clarke-Bapisie- resigned Unity Trust Bank pl Four Brindleplace Binninghn BI 2JB Bankers: Independent Examinerj: Braftdon Accounrancy Limited Suit¢ 2. The Koco Build8 The Arches Spon End coi.enty cvi 3JQ page I

THE C.4RIBBE.4.N COLLECTn'E Trustees, Report for the l-ear Ended Jlst .Nlarch 2023 Tlie trustees present their annual report along with the fm#ncial statemenrs of ihe charity for the )'ear ended i Isl March 202). The Trustees have adopted the proi'isions of the Sratemeni of Recommended Practice (SORP) 'Accounting and Reportinb by Charities. issued in h.larch 2005 in preparing th¢ annuat report and fillanci statements. The fmancial statemenis hai'e also been prepared in accordance with the accounting policies set out on pa¥e 7 and coinpl>' 1(h the chatities conslitution and applicable a¢couuting standard& Leicest¢r Jamacia Community. SeTh'ice Group M'as registered as a CIO Registration Charity, on 28th March 2019 under number 118?669. The nStitutIon dated 19th li .larch ?019. All as%els hai'e now been tratisferred On 2nd Ma). ?02? the charit), changed its name to The Caribbean Collectii'e and will ¢ontt'nued to be rer¢¥isiered wTtli the Charity, Cominission under the number I18?669. Objects of the Charity l. To benefit the residents of the City of Leicesier and sunounding distsicts by proi'iding facilities and sernice for recreation, education and leisure-tsme 0upatiOn of life of these residents. These facilities and services w'ill be provided without th'5tinetion of s¢K s&xual orientation. Tace or of political. religioiis or other opinions. 2. The relief of poi'erty and poor health amongst p¢ople resident in the City of Leicester and surroLindinb' district by proN'iding facilities and seTrices calculated ro reliei'e the need% of such persons. 3. The proinotion of equality and diversity for the public benefit by proinoting actii'ities ro foster understiindiii¥ between people from diveTse ba¢k"grounds wtthin the City of l.eicesler and soundiiibTr district.. Aetivities lTh¢ ¢harity lalso know as Caribbean Coun) provides services that enhance the health and wellbeing of those aged oN'er SO, with particular emphasis on the Africanlcaribbeall heritable cominunity. The charity. also promotes understanding of people from dii'erse backgrounds and different ages by or&Tanizing cultural ¢i'enls. Our beneficiaries reside within the City of Leicester and surrounding district. OrgRnis4tion Tlie tr11steLS who have 5¢rved durtng tlie }ear are set out oil pa8e l and meet on a regulw. basis. The trn5t¢es have ultiinate control oi'er all the affaErs ofthe charity. A¢hie%'emettt and Perf0rn14n¢e The slateinent of financi activities for the year is sei out on page 5 of the fiiianciat slateinents. lil suiiiinary. the incoming resources for the year amounted to £17i.04012022 - £9),369}. with the niajoi portions of incoine Come from gratils and sales. The e.¥p¢ndittw¢ was £ l j5,601 (202? £104,955). witl) the Inain e.xpen5e being salaries. and geneTal ll1n costs. Reserve Policy The trustees hai'e rei'iew¢d the reserves of the ch3Xtty'. This r¢i"iew encompassed th¢ nature of the in¢ome and expenditure Streams, th¢ needs to match i'ariable Tncome M'ith fixed cominibnet]ts and the nature of tlie reserves page 2

TFIE CARIBBE.4.N COLLECTIN Tru5tees' Report for the l'ear Ended Jlst.Ilarch 2U23 (Continued) Risk" manalement The mistees conducts tts own review. of major risks to w'hich the Centre is exposed. These procedures are periodicall}, reN'ieMed io ensure that they still meet the needs of the charity and are as follows.. an annua] reieW of the risks w'hich the charity. maN' face. the establishment of s)stems and procedures to mitigate those risks identified." the impl¢mentatton ofprocedures destgmed to minimise any Polential impact on the charity should any of the risk's maierialise Trustees, respon5tbilities in relgtioD lo the fJn4ncial 5tAteme•ts The law appli¥able to chartiies in England aod Il'-ales requires the trusiees to prepare finartci slateinents for fman¢ial }'ear whicli show's a tru¢ and fair i'iew of ihe chariTies financiat actii'ities durtnsb the year and to ils fiiianciaj position at the >'ear end. In preparing financial siaiement the trustees should fvllow best pra¢iice &nd". select suitable accounting policies and then apply consisten11,. InaL¢ jud¥rTneni and estimates that are re&sonable and prudent. stale whether applieabl¢ accouniing siandards hai'e been followed subject to any Inateria] departures disL'losed and explatned ii) the financial statement.. prepare the financia] staleinenl on the &*oing ¢onceni basis unless it is inappropriate lo presume that the charity will coniinue An operation. The tnJstL'es are r¢sponsible for maintainin8 proper Ountin0 records which disclose with reasonable accuracy the fin(thciaF position of the chariTh' whi¢h enable ihay) ro ¢nsure that the financial statemeiils comply M'ith the applicable charity rulings The trnstees are also responsible for safeguarding the assets f the charity and hence for iaking reasonable st¢ps for the preN'enEion and dete¢tton of fraud and otlier IJTegulariti¢s. Independent Examiner Brandon Accountancy haN'e express¢d their willingness to ntinue Is examiners and a resolution for tlieir re-appointment will be proposed at the fonhcomin8 annual geral meeting. Approved and signed on behalf of the Trusiees by.. Sigyned Dale................................... Prinl Name . Position page i

THE C.4RIBBEAS COLLECTIN Independent Examiners, report to the Trustees of The Caribbean Colle¢tiTr'e in respect of the vear ended 31st .Ilarch 2023 I repon on the a¢count for the Jear ended 31 si March ?0?3 sei on pages 5 to 8. Respectii'e responsibilities of trustees Ind exgmiDtr The charity's trustees are responsible for rhe preparatson of accounts. and ¢onsider that an audii is llol required for the )'ear under Se¢lion 144 of the Charines Act 201 l and that an independenl e¥inatIon is required. HaN'illb¥ che¢kcd Ihat the chafity is eligible for and independellt examination, it is my responsibility to.. Examine the accounts under Section 145 of the Chartties Aci to follow the pro¥edures laid down in the generat Direction given by the Charity Coinmission under Seenon 145 (5Xb) of the Charittes Act ?0 I i. to state whether any particular matters have come to my attention. Basis on the independent ex8miners' report M). examination was carried out in accordance w'ith the general Dircciions Ven by the Charity Coinmission. The ex&ninatton includes a rei'iew of the accounting re¢ords kepi by the charity and a COtnpa]'ison of the accounts presented M'ith those records. It also includes consideration of any unusuai items or disclosures in the accounts, and seeking explanations from 'OU as Irusiees concerning any 5u¢h maners. The procedures undenaken do¢s not proi'ide all the eiidence ihat would be required in an audit, and consequentl). no opinion is gi%'¢n as to wheiher the a¢counis present a 'iru¢ and fair. vtew and the report is limited io those matters set out in the siaieinents below. Independent txaminer's ytxtemeni In connection with my exan?ination. no wtwrter has come to my anenrion (other th9n that diloSed below).. ( l ) whi¢h gives me re&sonabl¢ cause to beliel'e tha( in any mRlerial respecL the requireinents.. to keep accounting records in accordan¢e with Section 130 of the Chariiies A¢l.' to prepare accoun15 which accord 1th the accountin8 records and comply with the accounting requirements of the rei'enant Chariti¢s Act have been met.. or (21 to which. in m), opinion, attentton should be drawn in order to enable a proper uftderstandin8 of the accounts lo be I'each¢d. J Brat]don Br?dOn Accountan¢). Limited Suite 2, The Koco Bliilding The Atches. Spon End Coventy CVI 3JQ 25th O¢tob¢r 20?3 pa¥e 4

THE CARIBBEAN COLLECTIVE Statement of Financial Activities for the Year Ended 31st March 2023 Notes Unrestricted Restrictod 2023 2022 Income & Expenditure Incoming Resources: Sales National Lottery Grant Dementia Program Board Grant Church Urban Fund Grant H M R C Covid Grant Donations Bank Interest Other Income 127.732 127,732 17,962 25,iJOO 82.552 17,962 25,000 1,500 2,164 6,iJOO 2.178 2,178 168 1.150 Total Incoming Resource$ 130,079 42,962 173.040 93,369 Resources Expended: DI¢t Charitable Expenditure 121.515 1.816 123.131 88.073 Management & Adminislrats'on 12,115 12.115 16,292 Publicity 355 355 Total Resourc•s Expended 133,985 1,616 135,601 104.955 Net Movemont In Funds {_3.907) 41,346 37,439 (-11.585) Fund balance brought forward 4,091 4,091 15,677 Fund balance carrled forward 41,346 41,530 4,091 The notes on pages 7 10 8 form part of this financial statement page 5

THE CARIBBEAN COLLECTIVE Balance Sheet for the Year Ended 31st March 2023 2023 Notes 2022 Flxed Assets Tangible Fixed Assets Current Ass•ts Debtors Cash al Bank 42.230 4.791 Currènt LiabilitS6s Creditors 42.230 4,791 700 Net Curront Assets 41.530 4,091 Net Ass•ts 41,530 4.091 Represented by.. Llnr•strlcted Income Fund$ General Purposes Fund 4,091 Restricted Income Fund$ Nalinal Lottery Grant Dementia Program Board 16,346 25.000 Total Funds 41.530 4.091 The financial slatem•fits have been ppared under the histonl cost eonvents"on, aftd follow the recommen¢Yalions in Aceotjniing and Reportin9 by Charits'es Staiem•nl of Rectsmmended Practice is¥ued on March 2005. Approved and signed on behalf of Ihe trustees by.. signatu............................................................ Date.................................... Print Name ........................................................ Position The notes on pages 7 10 8 form part of this financial stateent page 6

THE CARIB8EAN COLLECTIVE Notes to the Financial Ststemènt for the Year Ended 31st March 2023 Note 1 Accounting policies la) The finanaal statements have been prepared in accordance with the Statement of Recommended Practice ISORP) Accountsng and Reporting by Charities- published in March 2005 and other applicable accounting Slandards. Ib) Voluntary income is received by way of donations and gifts and include in full in the Sialemenl of Finanaal Activities when receivable. The value of services piovided by volunteers has not been induded. Ic) Grants. inctuding grants for the purchase of fixed assets, are recognised in full in the Slalemenl of Financial Activities in the year in which they are re1Vable. Id) Incoming resources from investments is induded when ceivable. 161 Resources expended are recognised in the period in which they are Incurred. Resources expended include attributable VAT vh)ich cannot be recovered, lfj Resource$ expensed a allocated lo the partiojlar activity where the cost relates directly to that activity. (gi Depreciation is provided at rates caiculaled to write off the cost of each asset over ils expected useful lrfe. (h) unStriCted lunds are donations and Other incoming resources receivable or generated for the objects of the charity wilhoul further spectfied purpose and are available as general funds. li) Designated funds are unrestricted funds eamiarked by the managernenl committee for particular purposes. (i) Reslricted funds are lo be used for specific purposes as laid down by the donor. Expenditure which meets these criteria is charged to the fund. together with a fair allocation of management and support costs. Note 2 Taxation a charity, The Canbbean Collective is exempl from Corporation Tax on income and gains falling thin Section $05 of the Taxation and Chargeable Gains Act 1992 lo the extent that these are applied lo ils charitable objecls. page 7

THE CARIBBEAN COLLECTIVE Notes to the Financial Statement for the Year Ended 31st March 2023 Unrestricted Restrlcted 2023 Note 3 0ir9Ct Charitable Expgnditure Salaries and NIC Pension Recruilmenl Rent Rates Heal and Light Telephone and Inlemel Equipment Equipment Hire Food Catering Vahicle Expenses Subconlfaciors Volunteers Travel & Expons8S 2022 74,077 74.077 43,505 1,028 192 13.140 192 13,140 944 499 1,290 323 1,193 20,615 5.203 4,763 230 6.640 1,217 1,004 1,121 911 499 1.290 323 1,193 20.615 5.203 3.147 230 20,428 4,306 5.245 2,667 1.616 121.515 1,616 123,131 88,073 Note 4 Management & Adrninlstratlon H M R C NIC Outstanding Debl l T Equipment and Support Premises Mainl&nance Cleaning Lie6nce and Subsuiptions Consultant and Admin. Health and Safely Hygiene Insurance Year End Accounls Bank Charges Miscellaneous 2.4QX) 2,054 305 2.41X) 2.054 305 4.809 357 518 4,000 1,320 4,497 641 3,080 960 94 357 518 889 7iJo 83 889 7CM) 83 7(XJ 72 41 12.115 12,115 16,292 Note S Crnditors Year End Accounts 700 700 700 700 700 Note 6 Oebtors 2.023 2.022 Note 7 Bank Accounts Business Reserve Accounts Current Accounts 2,638 2,153 5,582 42.230 4.791 page 8