2022-03-31-accounts - The Caribbean Collective

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THE CARIBBEAN COLLECTIVE conr)eLiing and supporilng communities in Le1le ANNUALREPORT 2021/2022

Agenda

Annual General Meeting

3 November 2022

African Caribbean Centre Leicester Your paragraph text7pm to 8.30pm

1. Welcome and introductions

2. Tribute to Mr. Eric Hudson

3. Minutes of the last AGM (18/11/2021) and matters arising

4. Reports and accounts

Chairperson’s report
Treasurer’s report and accounts for the period ended 31 March 2022
Questions and Answers

5. Trustees and Officers

Election of Trustees
Election of Chairperson Election of Treasurer
Election of Secretary

6. Vision of The Caribbean Collective

7. Any Other Business

Event sponsored by WAZOBIA - Caribbean provisions and by Fish 2 Door - Fresh fish deliveries

The Caribbean Collective

CHAIRPERSON'S REPORT

Our organisation has entered a new era and is adapting to meet the demands of rapidly changing times. Many of our founder members and dedicated servants are no longer with us, not least our Honorary President, Eric Hudson. Let us continue to make them proud.

We have had another challenging yet productive year as you will see from ‘The Review of The Year’ report. Although resources are still stretched to the limit, we are on a better financial footing than we have been for many years. We have had an organisational name change from ‘Leicester Jamaica Community Service Group’ To ‘The Caribbean Collective’, which is the topic of the presentation and discussion this evening.

Change and adaptability have been key characteristics of recent times. In order to meet the diverse and changing needs of our over 50s and to continue to receive referrals from the Local Authority, we have committed to providing services in new and flexible ways. The further development of partnership work with other groups and organisations will be key to our future survival and progress in the current climate.

One thing that has not changed is my belief that as an organisation we have the solid foundations we need to meet the demands of the changing times and to overcome the obstacles we will inevitably encounter going forward. I would like to take this opportunity to thank those that have laboured tirelessly and sacrificed much to continue the work of our founder members and past community servants that we remember tonight.

Firstly I’d like to thank our staff team and the volunteers that support them for their hard work and commitment year to year. Our staff and volunteers have a very special and unique relationship with the people that use our services. This is a key part of why we stand out as the only service of its kind in the city.

A very big thanks to the board of trustees. The trustees in this organisation do not just oversee the work of the organisation in its strategic and administrative functions, they are hands on roll up your sleeves and get involved trustees, out of necessity. Yet again you have delivered at all levels, and I thank you.

In conclusion, the relatively small group of dedicated staff, volunteers and trustees credited here have worked tirelessly and collectively to ensure that ‘Caribbean Court Day Centre’ (and related services) and ‘Caribbean Court Kitchen’ can survive and have a future in challenging and ever-changing times. How much more could be achieved if we spread the net and enlist the full support of a wider ‘Caribbean Collective’?

TRIBUTE TO MR ERIC HUDSON

Mr. Eric Hudson was one of the founder members of Leicester Jamaica Community Service Group, now renamed The Caribbean Collective. He led the organisation from its registration as a charity in 1974 until he stepped down in 2017 - a period of 43 years of commitment and achievement.

During that period the organisation initiated, developed and managed activities in the areas of culture, education, health and social services. These activities were all aimed at meeting the needs of the various African and Caribbean heritage communities in Leicester. Mr. Hudson also played a key role in campaigning to get the idea of culturally appropriate services on the agenda of the local council. He remained especially proud of the Leicester Caribbean Credit Union and the Caribbean Court Day Centre.

On a lighter note, Mr. Hudson loved to cook and for many years he prepared food for the annual Senior Citizens Christmas Party, for the Jamaican Independence Dance and for various meetings.

We lost this great pioneer on 30 August 2022.

REVIEW OF THE YEAR

This has been a year of renewal and regeneration for our organisation following the challenges we overcame during the Covid pandemic.

In May this year, the Community Relations Officer for the Jamaica High Commission visited Leicester for the inauguration of the first Lord Mayor of African origin. Whilst in the city, she made a point of meeting with the Chair, visiting the centre and meeting people using the service. Close links with The Jamaica High Commission and developing links with other Caribbean Island contacts will continue.

The Day Centre is beginning to thrive with the number of people using it seeing a gradual increase from an average of 10 per day to 15 per day. Transporting people to the Day Centre remains a challenge as our minibus is aging, impacting on its reliability and maintenance costs. The number of people requiring meal delivery services has fluctuated between 5 and 14 daily over the year and continues to play an important role in the lives of many people.

Our regular Wednesday afternoon online sessions, ‘Caribbean Catchup’ is made up of bingo, quizzes, music and chat. It began in January 2021 and is enjoyed by a group of regular attendees with scope for many more people to join.

All these services have benefited greatly from the time and commitment of our volunteers. From washing up in the kitchen, delivering meals, supporting activities in the Day Centre to completing a range of administration tasks and delivering fundraising events, we have relied heavily on this relatively small group of people to help our dedicated staff team to keep the Centre running. There is scope for additional volunteer help.

Volunteers working through partner organisations have helped us to improve the external environment of the Day Centre. We have worked with young volunteers from National Citizens Service (NCS) who provided their physical effort and financial donations to develop our garden areas in July 2021 and summer 2022. The same type of support was provided by Friends of the Earth in October last year and it is expected that these partnerships will continue.

All these operational aspects were underpinned by a restructuring of our financial and organisational base. Following the formal name change of the Day Centre from the ‘West Indian Senior Citizens Project’ to ‘Caribbean Court Day Centre’, we acted on the decision reached at our last AGM to successfully complete the formal transition from being the ‘Leicester Jamaica Community Service Group’ to our new identity as ‘The Caribbean Collective’. We are soon to have a new website which will highlight this change and it will also serve to promote the new projects that we are to deliver.

These new projects are building on some of the previous work we have completed. In May last year, we received a funding grant of £3,274.90 from the Church Urban Fund to deliver a Digital Connect Project. This work was focussed on helping people to use tablet computers to reduce isolation. In August this year we received £5,000 from The Leicester, Leicestershire and Rutland Living Well with Dementia Grant and we are currently broadening the scope of our dementia group work services to allow external participants.

A group of our trustees also raised funds by having table-top sales events throughout the summer of 2022. With the great food and music, they also proved to be great opportunities for social interaction.

Our latest successful funding application of £107,000 was received from the National Lottery Community Fund for our ‘Rising Together Project’. This three-year project is made up of several different aspects including a digital literacy, Community Wellbeing, Steel Pan sessions and a gardening project. More details of this project will be published in the near future.

OUR TRUSTEES

----- Start of picture text -----
Albert Blake Lesley-May O. Derek Rawle Gloria Daley
Sanneh
Fred Clarke- Ivy Hamilton Charmaine Blake Barry Robinson
Baptiste
Michelle Lowe Sandra Stanley
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Our trustees are all unpaid volunteers who spend from 5 hours a month upwards helping to manage the organisation.

The Board of Trustees needs skills and experience in the following areas:

·financial management, income generation and enterprise
·national and local government and statutory bodies – funding and quality
·marketing and publicity including digital strategies
·care of the elderly
·food operations
·service delivery and customer satisfaction
·human resource management
·fund-raising
·facilities management
·Health and Safety and hygiene compliance

If you feel you can contribute, do let us know by contacting the chairperson

at: albert@caribcourt.uk

FINANCIAL ACTIVITIES STATEMENT LEICESTER JAMAAC011uNfry serte GROUP ststwn•rt ol Fonancthl kd¥hl•s forth• Y•ar Erthd 311 M•rch 2022 2021 trKom• & EX11 c(ffilng R••our¢M". CeAJrKil Day Cw8 Pthflkn Day C Ctrwrcb Urt>w Furrtt ¢>ard H K4 R C Co¥ld Grant D¢811$ B•k Inter•Bt TMlerfrom Ch• Pk+ 9)3251 1.738 31.814 1.730 31.814 2.164 2,164 18.447 T41 Incomffj R•#¢•$ 91, R••oU Exp•nd•d.. 88.745 1.327 88.073 3.807 16.119 173 103.45J 101.95J 4,175 N•t Pkn•m•nt kn Fth)dts 1-11.5961 {.11.5861 15.678 Fund b•l•rK• brwht 15.877 15.677 Fund tr•lvK• corrl•d forv•rd 4.091 4.091

BALANCE SHEET LEICESTER JApA C¢)MIAUNrrY SERVLE GIIOUP e•l•nce Sh••t forth•YHr Ended 3181 hl•r¢h a122 fi¥edAs8eis Curr•nt AM•ts lor5 C•8b at 4.791 18.027 4.791 18,530 Cuwrgnt Llablllll•8 Credrto 71KJ N•t CurTrnlA•••¢• 15.878 4011 15.878 R•prwwt•dty. ilnrn•trlci•d 1rrt4 Gentsni Pww5es Fund 15.078 Fur*J• Tolal Fth 4091 16,en Pos1 ( poue 6

We provide services that enhance the health and wellbeing of those aged over 50 with particular emphasis on the African Caribbean heritage community. We have developed expertise about our elders and we understand their needs, aspirations and the challenges they face every day.

Caribbean Court Day Centre offers social, leisure and educational activities including exercise sessions, singing, dancing, workshops and outings. We are open five days per week from 10:00 am to 3 pm. We provide lunch, stimulating activities and other support services.

We have introduced a program (Livity) based on Cognitive Stimulation Therapy (CST) which improves the health and wellbeing of those living with dementia. We pick up and drop off clients attending the Day Centre with our specially adapted minibus.

Caribbean Court Kitchen provides nutritious, freshly prepared Caribbean meals for 365 days per year delivered direct to our customers' homes.

Caribbean Catch Up provides online gatherings involving games, quizzes, music and chat. This aims to reduce the risk of social isolation and loneliness.

Our services are monitored by Leicester City Council and we comply with their Quality Assurance Framework.

VOLUNTEERING OPPORTUNITIES

DO YOU HAVE A FEW HOURS TO SPARE EACH WEEK?

Why not support your community! We are always looking for volunteers: drivers, care assistants, kitchen assistants, activity facilitators

Thank you for sponsoring our AGM

WAZOBIA - Caribbean provisions and Fish 2 Door - Fresh fish deliveries

The Caribbean Collective

THANK YOU

We wish to thank all our volunteers, staff, members, supporters and donors for your everlasting support. Our work is only possible because of you. You are magnificent!

Contact Us

Tel: 0116 298 2339 Email: info@caribcourt.uk website: www.caribcourt.uk Address: Caribbean Court Day Centre 29, Sparkenhoe Street, Leicester, LE2 0TD

Suite 2. The Koeo Building The Arches. SpoD End Coveniry CN'I 3JQ Telephont: 024 76 674333 Em*il: jbrnndon28n LEICLS'I'ER JAMAICA COMMLINI'fl' SLRVACL GROL:P Financial Statement for the Yexr Ended 31$t March 2022 Regislered Charity No. 1182669 (CIO Re¥istration) CON'I'EN.I'l PAGE Legal and Administrative Trusiees, Rewrt 2103 Examiners, Report Stal¢menl of Financial Activities Balance Sheet Notes to the Financial Statement 7t09 Brandon A¢WUntan Limited- Registered in En8land & We$- Company No. 4639953

LEICES'I'LK JAMAICA COMNII.,P4lTY SERVIC.'L GROIIP Legal and .4dministrative Information for the l'ear Ended 31st March 2022 Address: Caribbean Court Day Centre 29 Sparkenhoe Stre Leicester LE2 OTD Registered Charity No: 1182669 (CIO Registration) Secretary: L£sl¢y-May Olonode Sanneh Trustees: Vinceni Blake - ChaiTperson t)erek Rawle Gloria Daley Hernia Hamilton Fred Clarke-Bapiste Leslcy-may Olonode Sanneh Cham)aine Blake Michelle Lowe Sandra Stanley - appointed 18th November 2021 Bankers: Unity Trnst Bank plc FOUT Brindl¢pla¢e Birminghain BI 2JB Independeni ExAminers: Brandon Accouniamcy Limited Suit¢ 2. The Koco Buildin8 The Arches Spon End Coventry CVI 3JQ page I

LEIC'ESI"LR JAMAICA COIIIMIINITY SERVICE GROIIP Trustees, Report for the Year Ettded 31st Ji larch 2022 The trust¢es present their annual report along with the financial statements of ihe charity for the year ended 31 st fvlarch ?0?? The Trustees hai'e adopied the proiisions of the Stalement of Recommended PTacti¢¢ ISORP) 'Accountin8 and Rcpirtin8 by Chariti¢s' issucd in Nqarch 2005 in ptepariiig thc Annu rew)rt and fancial statements. The financia] stat•nenis hai'e also been prepared in accordanc¢ wilh the accountinb policies s¢t oui on page 7 and comply with the charities constitution and applicable accounttng standards. Leicester Jamacia Commwiity. SerYi¢c Group w&s r¢8islered as a CIO Registratton Charity on 28th March 2019 under number 1182669. The conshlljtion dated 19th March ?019. All asseis have iiow been trajisfeCd On 2nd May 202? the charity M'ill change ils najne to The Caribbean Colle¢live and will be re8islered with the Charir). Commission under the number 1182669. . Objeelq of the c.harity l. To beiiefir the residenls of the City of L¢lSter and surroundin¥ distTicls bi, providing facilities and service for Tecreanon, education and leisure•iime c¢cupalion of life of these residents. These facilities and service5 will bc provided wiihout dithnction of sex. sexual orientaTh'on. ratt or of politico]. religvious or other opinions. 2. The relief ot poverry and poor h¢alih amongsi people resident in the City of Leicesier and surroundin¥ district by providing tacilities and services ¢al¢ulaied to reliei'e the needs ol. such persons. 3. The promotion of ¢qudity and div¢rstty for the public benefit by promoting activiiies lo foster underslandinb, bemeen people from di1,$¢ backgrounds wiihin the Ciry of Leicesler and sowjding district.. Actlvieies The charity (also know as Caribbean Coun) proi'ides services that enhance the health and wellbeing of those aged over 50, with parti¢ul¢W emphasis on the .4fricaThlC8ribbean heritag¢ coininunity. The chartty also promotes understanding of people from dii'erse backgtounds and differeiit ages by or&7anizinB cultural events. Our beneficiaTi¢S reside within the City of L¢icesler and surroundin distrtct. Organisation The truslees who have setl'ed durinbp the ), are set out on page l and meet on 4 regular basi5. Th¢ trustees hav¢ ultimate control o¥er all the affairs of the charity. Aehievement and Performance Th¢ slai¢meT]t of financial activities for the >'ear is set out on page 5 of the financial statements. In summary. the incoming resources for the year Trounted to £93.369 {2021 £19.85.?), with the major portion5 of incom¢ ¢ome from day ¢ and transfer of funds from Charity number 503251. The expenditur¢ was £104.95512021- £4,175). with th¢ main expense bein8 salari¢s and general running costs. Reserve Policy The trustees have reTriewed th¢ Teseryes of the charity. This review encomp&ssed the nature of the income and expenditure streams. the needs to malcb vartable income wilh fixed commitsllents and the nature of the reseryes page 2

LEICES'I'ER JAMAILA C.'OMMI.:NII'Y SERVICE GROIIP Trustees. Report for the l'ear Ended 31st Ilarch 2022 (Continued) Risk man&gemtnt The trustces conducts it8 own review of major risks to which the centre is exposed The8e procedures are periodically r¢%,lew to ensure that th¢y still meet the needs of thc charity and are as follows.. annual reiiew of the risks which Ihe charity ma), f¢. the establishmellt of systems and procedures to mitigaie those risks identifted: Ihe implementatton of procedures designed lo minimise ans poiential iinpact on the charity should any of the risks tnaiwialise Tru81ees' responsibilities in relatiort to th¢ financial stgtem¢nts Th¢ law applicable to ¢haritt'es in England and Wales requiTes the rrustees to prepare financia] stalements for financia] year w.hich shows a trne and fair viuv of the charilies financi activities during the year and io 118 financial position ai ihe year ¢nd. In preparing fmancial statement th¢ tTusiees should follow best practice and.. select suitable accountinu policies and then applv con%isienily- make Judynenl and estimates that are reasonable and prudent; state wheth¢r applicable accountin8 siandards ha¢ been followed subject to any material departures disclosed and explained in the financial staiemeni." prepare the financial stat¢meni on ihe Boing concern basis unless il is inapproprial¢ lo presume that th¢ Lhtwity. will Lonlinue in upcrulion. The trustees are responsible lor maintaining, proper accounling records which di105¢ wilh reasonable accuracy the financial position of the charity Which enabl¢ them io ensure thal Ihe financial statemeiils comply with the applicable charity rulinbvs. The Irust¢¢s are also responsible for safebiuaiding the assets of the charity and hence for takinB reasonable 5t¢ps for the prevention and ddection of fraud and other irregularities. Independent LxAmintr BrId011 ALcOWl1CY have express¢d their willingness lo wntinue as examiners and a resolution for their re-appoinunent will be proposed ai the forthcoininbb annual gveneraj IneeThnb. Approved and signed on behalf of the Truslees by.. Sigmed..l.... 1S-..7..-.IG IL Prini Nam¢......... Position . page 3

LEICESTER JAMAICA colML,11"l.}. SERVICE GKOUP Jndependent Examiners, report to the Trustees of t£icester jamai Community Service Cyroup in respect of the year ended 31st March 2022 I report on the account foT the year cnd¢d 3 1st March 2022 sei on page5 5 ¢0 9. Respective responsibilities of Iru5tees and examiner The charity's trust¢es are responsible for ihe preparahon of acwunis and consider that an audit is not required for the year under Section 144 of ihe Charities A¢1 2011 and that an independent examiiiation is required. Hak'inbi checked that th¢ ¢hariry is elibiible for and independent examination. it is my r¢sponsibtlity to". Examine the cOuntS under Section 145 of ihe Charities A to follow th¢ procedures laid down in the ¥eneral Direaion gii'en by the C.h&ity Coinmission under Section 14515Xbl of the Charities Act 2011: lo stsic whcthcr an. particular mattcrs ha¢ comc io my attcntion. BASIS on the independent examiners. reporl My examiiialioii was cartied out in accordance with the general Dire£lions given by the Charity Coinmission. The ex&nin8tion includes a rei'iew of ihe ac¢ountinbJ rwrds kept by the Chanty and a omparison of the accounts presented with those records. li also includes wnsideration of any unusual items or disclosur¢s in the accounls and seekin¥ e¥planalions from you as truslees con¢vrnin&i wiy such matters. The procedures undertaken does noi proi'id¢ all ihe evidence that would be required in an audit, and consequently no opinion is Biven as io whether the accounis pr¢senl a 'trne and fair. view and the rep011 is limited to those matters set out in the stalenients below. Indtpendent ex#mintr's Slalement In Guiincction 1th m). Lxwnination. no mattcr has comc to m). attcntion (oth¢r than thai dis¢loscd below). { l ) which gives me reasonable Cause lo believe that. it) any maierial resp1. the requirem¢nls'. lo keep accounting rOrdS in ac¢ordanc¢ with Seciion 130 of ihe Charities Acl.. to prepare a¢¢ounls which accord with the a¢c<>unting rordS and comply wilh the accountin8 requir¢ments of the reveT]ant Chan'ties Aci have been met: or 12) lo which, in my opinion, attention should be drawn in order to enable a proper Underst)dIn8 of the accounis to be reached. J Brandon Brandon Accountancy Limited Suite 2, The Koco Building The Arches. Spon End Coventy CVI 3JQ I lth August 2022 page 4

LEICESTER JAMAICA COMMUNITY SERVICE GROUP Statement of Financial Activitles for the Year Ended 31st March 2022 Notes Unrestrlcled Rèstricted 2022 2021 Income & Expenditurn Incoming Resources". Council Day Care Private Day Care Church Urban Fund Grant H M R C Covid Grnnl Donations Bank Inleresl Transfer from Charity No. 503251 Other Income 50,738 31.814 50,738 31.814 1,406 2,164 2.164 18.447 1.150 Total Incomlng R0ree% 91.869 1,$00 93.369 19.853 R•sources Expond•d: Direct Charitable Expenditwe 86,745 1.327 88.073 3.807 Management & Administration 16.119 173 16,292 Publicity $90 Total Resourc•s Expended 103,455 104.966 4,175 Nèt Movemont In Funds {_11,5861 1_11.586) 15.678 Fund balance brought forward 15.677 15,677 Fund balance carrl8d forward 4.091 4,091 15,678 The notes on pages 7 to 9 fomi part of this financtal slatement page 5

LEICESTER JAMAICA COMMUNI SERVICE GROUP Balan¢0 Sheet for the Year Ended 31st March 2022 2022 2021 Notes Fixed Assets Tangible Fixed Assets Current Ats Debtors Cash at Bank 504 16,027 4.791 4,791 16,530 Current Liabilities Creditors 7O) 853 Not Currnnt Assets 4.091 1S,678 Net Assets 4,091 15.678 R8presenled ty: Unrèstrlcted Incom• Funds General Purposes Fund 4,091 15.678 Restrlct•d Income Funds Funds Total Funds 4.091 15,678 The financi81 $iatsments have b••n propa undef the histonul cost conventhon. and follow the r*¢ornmen¢aons In Aecountin9 and Reports"no ty Chanlies". Stst•m•nt of RVMmanded Pra¢ti¢e issued on March 2005. )proved and sioned on behalf of the trustees by.. Signalure..... Print Name........... Position The notes on pages 7 to 9 form part of this financial ststement page 6

LEICESTER JAMAICA COMMUNITY SERVICE GROUP Notes to tho Financial Statement for the Year Ended 31st March 2022 Note 1 Accounting pollcies lal The finanaal statements have been prepared in accordance with the Statement of Recommended Practice ISORP} - Accounting and Reporting by Charities" published in March 2005 and other applicable accounts'ng standards. Ibl Voluntary income is received by way of donations and gifts and indude in full in the Statement of Finanaal Activities %•then receivable. The value of services provTrded by volunteers has not been induded. Icl Grants, induding grants for the Purchase of fixed assets, are recognised in full in the Slatement of Financial Activities in the year in lch they are receivable. Id) Incoming resources from investments is included when receivable. lel Resource$ expended are recognised in the period in vthich they are incurred. Resources expended include attnbulable VAT vthich cannot be recovered. lfj Resources expensed are allocated lo the particular activty vthere the ¢osl relates diwlly lo that activity. Igl Depreciation is provid8d al rates calculated lo vffite off the cost of each asset over ils expected useful lrfe. Ihl Unrestn'cted funds are donations and other incoming resources receivable or generated for the objects of the charity without fvrther speafied purpose arKI are available as general funds. lil Designated funds are unreslricled funds eamarked by the management committee for parts'cular purposes. ts.) Resthcled funds are to be used for speafic purposes as laid down by the donor. Expenditure which meets these crilena is charged to the fund, logelhèr vthh a fair allocation of managemenl and support costs. Note 2 Taxatlon As a charity, Leicester Jamaica Community Service Group is exempl from Corporation Tax on income and gains falling wthin Section 505 of the Taxab'on and Chargeable Gains Act 1992 to the extent that these are applied to ils charitable objects. page 7

LEICESTER JAMAICA COMMUNITY SERVICE GROUP Notes to the Financial Statement for the Year Eftdod 31st March 2022 Unrestricted R8Stricted 2022 -[Ili 2021 Note 3 Direct Charitable Expenditsjre Salaries and NIC PensKJn Centre Cook Rent Rates Heal and Light Telephone and Inlemet Equipment Food Catering Vehicle Expenses Volunteers Expenses Travel Expenses 43,505 1.028 43.505 1,028 2.389 490 6,640 1.217 6.640 1.217 1,121 1.121 911 317 20.112 20.428 4,306 5,245 2.667 928 5.245 2,567 11J) 86,745 1,327 88,073 3.807 Not• 4 Management & Admlnistratlon H M R C NIC Outstanding Debt l T Support Cleaning Zoom Licence Sage System Consultant and Adrrmn. Health and Safety Hygiene Insurance Year End Accounts Bank Charges Miscellaneous 1.320 4.497 1.320 4,497 173 469 3,080 173 469 7tJ) 72 41 700 72 41 350 18 16.119 173 16,292 368 Note 5 Credltors Salaries and NIC Year End Accounts 503 350 7iX) 700 700 700 853 Note 6 Debtors Salanes and NIC 504 page 8

LEICESTER JAMAICA COMMUNITr SERVICE GROUP Notes to tho Financial Statement for the Year ended 31st March 2022 2022 2021 Note 7 Bank Accounts Business Reserve Accounts Current Accounts 2,638 2.153 16.027 4.791 16.027 Note 8 Natlonal Lottery Note The opening balance of £16.027 Iran$ferred to Leicester Jamaica Community Service Group CIO. takes into account the stricted funds of The National Lottery Coronavirus Community Support Fund grant of £33.796 received by Leicester Jamaica Community Service Group in August 2020. page 9