2023-04-30-accounts - The Hive Silsden CIO

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The Hive Silsden CIO

Charity number 1182526

Annual Report and Financial Statements

for the year ended 30 April 2023

The Hive Silsden CIO

Annual Report and Financial Statements for the year ended 30 April 2023

Contents	Page
Trustees' report	2 to 4
Examiner's report	5
Statement of financial activities	6
Balance sheet	7
Notes to the accounts	8 to 12

Prepared by West Yorkshire Community Accountancy Service CIO

The Hive Silsden CIO

Trustees' report for the year ended 30 April 2023

Reference and administrative details of the charity, its trustees and advisors

The trustees during the financial year and up to and including the date the report was approved were: Name Position Dates

Janet Russell Chair Helen Aked Treasurer Piers Lane Jana Young Andrew Robertson Mark Wogden Peter Britton Treasurer Stephanie Calvert-Smith Rachel Miller Mark Whitrod

Resigned 29 March 2023 Resigned 21 October 2022 Resigned 21 October 2022 Resigned 31 October 2023 Appointed 17 May 2023 Appointed 27 June 2023 Appointed 16 November 2022 Appointed 18 January 2023 Appointed 15 January 2024

Charity number

1182526

Registered in England and Wales

Registered and principal address

Bankers

The Hive Co-operative Bank plc 53-55 Elliott Street Skelmersdale Silsden WN8 6WT Keighley BD20 0DE

Independent examiner

Rhys North ACA

West Yorkshire Community Accountancy Service CIO

Stringer House 34 Lupton Street Leeds LS10 2QW

Structure, governance and management

The charity is a Charitable Incorporated Organisation (CIO) foundation formed on 19 March 2019 and is governed by a constitution.

Method of recruitment and appointment of trustees

The charity is a foundation and therefore the members of the charity are its trustees. Trustees may be appointed at any time, however a trustee who has served for three consecutive terms (of three years) may not be reappointed for a fourth consecutive term but may be reappointed after an interval of at least one year.

The Hive Silsden CIO

Trustees' report (continued) for the year ended 30 April 2023

Objectives and activities

The charity's objects

To further or benefit the residents of Silsden, West Yorkshire and the neighbourhood, without distinction of sex, sexual orientation, race or of political, religious or other opinions by associating together the said residents and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure time occupation with the objective of improving the conditions of life for the residents.

In furtherance of these objects but not otherwise, the trustees shall have power: to establish or secure the establishment of a community resource centre and to maintain or manage or co-operate with any statutory authority in the maintenance and management of such a facility for activities promoted by the charity in furtherance of the above objects.

The charity's main activities

Running of a community centre, ensuring we have a venue for use by the community of Silsden and surrounding areas. We provide a venue to hire and provide additional events and activities for the community.

Public benefit statement

In setting our objectives and planning our activities our Trustees have given serious consideration to the Charity Commission’s general guidance on public benefit.

Achievements and performance

This year most of our Board of five trustees have been working on our campaign to “Save the Field”, a stretch of open grass running from one side of our MUGA down to the Leeds Liverpool Canal. This has been a fun campaign, with trustees, volunteers and management working together to gather over 1,500 signatures for a petition to Bradford Council to include the field in our Community Asset Transfer. We had games of rounders, tai chi, and a big gathering of children and adults standing in formation to spell “Save Our Field” and filmed by an overhead drone. This campaign was successful, and we have 80% of the field for community leisure and play activities. We were then asked to rewrite our CAT stage 2 application to include the field, and that work has been ongoing in Spring ‘23.

Jana Young left the Trustees to enjoy her retirement in October 2022 and Piers Lane also left in October due to work commitments. Stephanie Calvert Smith joined us in November 2022 and Rachel Miller joined January 2023.

Numbers at Preschool have been meeting targets this year, but we are expecting a fall as some children reach school age, and we are working hard to attract families to this small but friendly and caring preschool provision. Groups for preschool children in the activities room, including baby massage classes, soft play for toddlers, baby sensory sessions, and stay and play groups for mixed ages, have all been popular and well attended. The trustees salute the hard work of the management team for their huge contribution to activities for young families in the local community. This year, the Hive also opened its doors as a “warm space” from 4pm – 6pm every weekday in the winter months. There can be no doubt that the Hive is a popular, much needed resource.

These activities, and larger community events such as our fireworks night in November, and Halloween and Christmas parties add useful amounts to the charity’s coffers, however, without the help of our Town Council, grants from various sources, and material and financial support from our local supermarkets, the Hive would not survive. These are difficult times for a charity, but the Hive continues to keep its head above water.

The Hive Silsden CIO

Trustees' report (continued) for the year ended 30 April 2023

Financial review

The net income for the year was £3,476, including net income of £1,062 on unrestricted funds and net income of £2,414 on restricted funds.

Reserves policy

The charity's free reserves, excluding fixed assets, at the year end were £4,835.

We are still working towards adopting a formal reserves policy. This is part of our business improvement plan and will be completed before our next financial year end.

Approved by the board of trustees on 19/02/2024

Peter Britton (Trustee)

The Hive Silsden CIO

Independent examiner's report to the trustees of The Hive Silsden CIO

I report to the charity trustees on my examination of the accounts of the CIO for the year ended 30 April 2023, which are set out on pages 6 to 12.

Responsibilities and basis of report

As the charity trustees of the CIO you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').

I report in respect of my examination of the CIO's accounts as carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

1 accounting records were not kept in respect of the charity as required by section 130 of the Charities Act; 2 the accounts do not accord with those records; or
3 the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Rhys North ACA

26/02/2024

West Yorkshire Community Accountancy Service CIO

Stringer House 34 Lupton Street Leeds LS10 2QW

The Hive Silsden CIO

Statement of Financial Activities

(including summary income and expenditure account) for the year ended 30 April 2023

Notes 2023 Unrestricted funds £ Income from: Grants and donations (2) 36,753 General hire 24,211 Events income 15,011 Playgroup fees 34,884 Total income 110,859 Expenditure on: Salaries and NI (3) 82,397 Staff training 1,263 Events and activities 4,916 Volunteer expenses 30 Marketing and publicity 734 Rates 684 Utilities 2,568 Insurance 1,982 Phone and broadband 1,203 Licences 1,392 Repairs and maintenance 1,724 Cleaning and waste 2,788 Health and safety 1,558 Equipment 161 Printing, postage and stationery 966 Software and IT 575 Other administrative costs 185 Food and refreshments 874 Memberships and subscriptions 1,561 Independent examination 1,200 Banking charges 692 Depreciation 344 Total expenditure 109,797 Net income / (expenditure) 1,062 Fund balances brought forward 4,537 Fund balances carried forward (4) 5,599	2023 Restricted funds £ 12,144 - - - 12,144 - - 1,618 - 2,000 - 3,000 - - - 2,878 - 234 - - - - - - - - - 9,730 2,414 5,800 8,214	2023 Total funds £ 48,897 24,211 15,011 34,884 123,003 82,397 1,263 6,534 30 2,734 684 5,568 1,982 1,203 1,392 4,602 2,788 1,792 161 966 575 185 874 1,561 1,200 692 344 119,527 3,476 10,337 13,813	2022 Total funds £ 69,889 17,924 13,474 5,998 107,285 71,299 265 4,193 40 1,933 7,932 8,882 2,689 1,021 1,408 11,467 1,119 641 688 649 699 1,461 675 1,108 720 376 258 119,523 (12,238) 22,575 10,337

All incoming resources and resources expended derive from continuing activities.

The Hive Silsden CIO

Balance sheet

as at 30 April 2023 2023 Unrestricted £ Fixed assets Tangible assets (5) 764 Total fixed assets 764 Current assets Debtors and prepayments (6) 3,185 Cash at bank and in hand (7) 13,846 Total current assets 17,031 Current liabilities: amounts falling due within one year Creditors and accruals (8) 12,196 Total current liabilities 12,196 Net current assets / (liabilities) 4,835 Net assets 5,599 Funds Unrestricted funds 5,599 Restricted funds - Total funds 5,599	2023 Restricted £ - - - 8,214 8,214 - - 8,214 8,214 - 8,214 8,214	2023 Total £ 764 764 3,185 22,060 25,245 12,196 12,196 13,049 13,813 5,599 8,214 13,813	2022 Total £ 624 624 5,100 22,083 27,183 17,470 17,470 9,713 10,337 4,537 5,800 10,337

The financial statements were approved by the board of trustees on 19/02/2024

Peter Britton (Trustee)

Notes to the accounts

The Hive Silsden CIO

for the year ended 30 April 2023

1 Accounting policies

Basis of accounting

These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) and with the Charities Act 2011.

The charity constitutes a public benefit entity as defined by FRS 102. There has been no change to the accounting policies since last year. No changes have been made to the accounts for previous years.

Going concern

The trustees are satisfied that there are no material uncertainties about the charity's ability to continue.

Incoming resources

All incoming resources are included in the Statement of Financial Activities (SOFA) when the charity becomes entitled to the resources, if it is more likely than not that the trustees will receive the resources and the monetary value can be measured with sufficient reliability.

Grants and donations

Grants and donations are only included in the SOFA when the charity has unconditional entitlement to the resources.

Where grants are related to performance and specific deliverables, they are accounted for as the charity earns the right to consideration by its performance.

Expenditure and liabilities

Expenditure is recognised on an accrual basis as a liability is incurred. Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out the resources and the amount of the obligation can be measured with reasonable certainty.

Taxation

As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.

Tangible fixed assets

Tangible fixed assets are capitalised and included at cost including any incidental expenses of acquisition. Gifted assets are shown at the value to the charity on receipt. Depreciation is provided on all tangible fixed assets at rates calculated to write off the cost on a straight line basis over their expected useful economic lives as follows: Project and office equipment: over 4 years

Pensions

The charity operates a defined contribution scheme for the benefit of its employees. The costs of contributions are recognised in the year they are payable.

Fund accounting

Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.

Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.

Further explanation of the nature and purpose of each fund is included in the notes to the accounts.

The Hive Silsden CIO

Notes to the accounts continued

for the year ended 30 April 2023

2 Grants and donations Asda Foundation Bradford Metroplitan District Council (BMDC) Silsden Town Council Tesco/Groundwork UK The Craven Trust VCS Alliance Arnold Clark Charities Trust HMRC Job Retention Scheme Playspace Silsden Aid in Sickness Other donations 3 Staff costs and numbers Gross salaries Social security costs Employment allowance Pensions	2023 Unrestricted funds £ - - 30,000 - - - - - - - - 6,753 36,753	2023 Restricted funds £ 1,500 4,250 - 1,000 1,394 3,000 - - - - - 1,000 12,144	2023 Total funds £ 1,500 4,250 30,000 1,000 1,394 3,000 - - - - - 7,753 48,897 2023 £ 81,132 4,465 (4,465) 1,265 82,397	2022 Total funds £ - 8,367 38,000 - - - 3,000 1,000 4,732 5,000 5,421 4,369 69,889 2022 £ 70,700 3,038 (3,038) 599 71,299

The average number of employees during the year was 7.7, being an average of 4.4 full time equivalent (2022: 7.1, 3.4 FTE). There were no employees with emoluments above £60,000.

Defined contribution pension scheme Costs of the scheme to the charity for the year Amount of any contributions outstanding at the year end 4 Restricted funds Balance b/f Incoming £ £ ABCD Fund - 3,000 Asda Foundation - 1,500 BMDC CC Sports Equipment 800 - The Craven Trust - 1,394 Playspace Association 5,000 - BMDC Transformation Fund - 2,000 BMDC Community Buildings - 1,250 Tesco Groundworks - 1,000 BMDC Warm Spaces - 1,000 Warm Spaces donation - 1,000 5,800 12,144	Outgoing £ - 1,139 47 1,394 900 2,000 1,250 1,000 1,000 1,000 9,730	2023 £ 1,265 218 Transfers £ - - - - - - - - - - -	2022 £ 599 93 Balance c/f £ 3,000 361 753 - 4,100 - - - - - 8,214

Notes to the accounts continued for the year ended 30 April 2023

The Hive Silsden CIO

4 Restricted funds continued

Fund name

ABCD Fund

Asda Foundation

BMDC CC Sports Equipment The Craven Trust Playspace Association BMDC Transformation Fund BMDC Community Buildings Tesco Groundworks BMDC Warm Spaces

Warm Spaces donation

Purpose of restriction

Towards improving children's mental health and supporting disadvantaged children.

To purchase items to improve the Youth Club.

Funding towards sports equipment.

To purchase new bollards and to fit as well as remove cycling racks. To support work with disadvantaged young people. For marketing training.

To support running costs of the centre. To support the running costs of the Community Wellbeing Café. To provide a warm space for anyone to attend offering refreshments, wifi and warmth.

To provide a warm space for anyone to attend offering refreshments, wifi and warmth.

Tangible assets Cost At 1 May 2022 Additions At 30 April 2023 Depreciation At 1 May 2022 Charge for year At 30 April 2023 Net book value At 30 April 2023 At 30 April 2022 Debtors and prepayments Debtors Prepayments Cash at bank and in hand Cash at bank Cash in hand	£ 1,132 484 1,616 508 344 852 764 624 2023 £ 2,653 532 3,185 2023 £ 21,369 691 22,060 Office equipment	Total £ 1,132 484 1,616 508 344 852 764 624 2022 £ 4,219 881 5,100 2022 £ 22,003 80 22,083

5 Tangible assets

6 Debtors and prepayments

7 Cash at bank and in hand

The Hive Silsden CIO

Notes to the accounts continued

for the year ended 30 April 2023

Creditors and accruals Creditors Accruals Deferred income (see note below for analysis) Taxation and social security Other creditors Deferred income Room hire First aid training course Item name Reason for deferral Room hire First aid training course Income received in advance. Income received in advance.	2023 £ 8,235 1,328 941 1,474 218 12,196 Deferred to next year £ 163 778 941	2022 £ 9,118 2,868 1,815 3,576 93 17,470 Released from last year £ 1,815 - 1,815

8 Creditors and accruals

9 Related party transactions

Trustee expenses

No trustee received any expenses during this year or the previous year.

Trustee remuneration and benefits

No trustee received any remuneration or benefit during this or the previous year.

Remuneration and benefits received by key management personnel

The total employee benefits received by key management personnel were £19,032 (previous year: £19,202).

Other related party transactions

Helen Aked (who was a Trustee, but resigned during the year) is a principal in a firm which has provided the use of Quickbooks software at cost to the charity.

The Hive Silsden CIO

Statement of Financial Activities including comparatives for all funds (including summary income and expenditure account) for the year ended 30 April 2023

2023 2022 Unrestricted Unrestricted funds funds £ £ Income Grants and donations 36,753 8,369 General hire 24,211 17,924 Events income 15,011 13,474 Playgroup fees 34,884 5,998 Total income 110,859 45,765 Expenditure Salaries and NI 82,397 24,750 Staff training 1,263 265 Events and activities 4,916 2,193 Volunteer expenses 30 40 Marketing and publicity 734 1,933 Rates 684 6,682 Utilities 2,568 8,882 Insurance 1,982 2,689 Phone and broadband 1,203 1,021 Licences 1,392 1,408 Repairs and maintenance 1,724 5,678 Cleaning and waste 2,788 1,119 Health and safety 1,558 641 Equipment 161 688 Printing, postage and stationery 966 649 Software and IT 575 699 Other administrative costs 185 261 Food and refreshments 874 675 Memberships and subscriptions 1,561 1,108 Independent examination 1,200 720 Banking charges 692 376 Depreciation 344 258 Total expenditure 109,797 62,735 Net income / (expenditure) 1,062 (16,970) Transfers between funds - 132 Net movement in funds 1,062 (16,838) Fund balances brought forward 4,537 21,375 Fund balances carried forward 5,599 4,537	2023 Restricted funds £ 12,144 - - - 12,144 - - 1,618 - 2,000 - 3,000 - - - 2,878 - 234 - - - - - - - - - 9,730 2,414 - 2,414 5,800 8,214	2022 Restricted funds £ 61,520 - - - 61,520 46,549 - 2,000 - - 1,250 - - - - 5,789 - - - - - 1,200 - - - - - 56,788 4,732 (132) 4,600 1,200 5,800	2023 Total funds £ 48,897 24,211 15,011 34,884 123,003 82,397 1,263 6,534 30 2,734 684 5,568 1,982 1,203 1,392 4,602 2,788 1,792 161 966 575 185 874 1,561 1,200 692 344 119,527 3,476 - 3,476 10,337 13,813	2022 Total funds £ 69,889 17,924 13,474 5,998 107,285 71,299 265 4,193 40 1,933 7,932 8,882 2,689 1,021 1,408 11,467 1,119 641 688 649 699 1,461 675 1,108 720 376 258 119,523 (12,238) - (12,238) 22,575 10,337