## The Hive Silsden CIO
Charity number 1182526
## Annual Report and Financial Statements
for the year ended 30 April 2023
## The Hive Silsden CIO
## Annual Report and Financial Statements for the year ended 30 April 2023
|**Contents**|**Page**|
|---|---|
|Trustees' report|2 to 4|
|Examiner's report|5|
|Statement of financial activities|6|
|Balance sheet|7|
|Notes to the accounts|8 to 12|
## **Prepared by West Yorkshire Community Accountancy Service CIO**
1
## The Hive Silsden CIO
## Trustees' report for the year ended 30 April 2023
## **Reference and administrative details of the charity, its trustees and advisors**
The trustees during the financial year and up to and including the date the report was approved were: **Name Position Dates**
Janet Russell Chair Helen Aked Treasurer Piers Lane Jana Young Andrew Robertson Mark Wogden Peter Britton Treasurer Stephanie Calvert-Smith Rachel Miller Mark Whitrod
Resigned 29 March 2023 Resigned 21 October 2022 Resigned 21 October 2022 Resigned 31 October 2023 Appointed 17 May 2023 Appointed 27 June 2023 Appointed 16 November 2022 Appointed 18 January 2023 Appointed 15 January 2024
## **Charity number**
1182526
Registered in England and Wales
## **Registered and principal address**
## **Bankers**
The Hive Co-operative Bank plc 53-55 Elliott Street Skelmersdale Silsden WN8 6WT Keighley BD20 0DE
## **Independent examiner**
Rhys North ACA
## **West Yorkshire Community Accountancy Service CIO**
Stringer House 34 Lupton Street Leeds LS10 2QW
## **Structure, governance and management**
The charity is a Charitable Incorporated Organisation (CIO) foundation formed on 19 March 2019 and is governed by a constitution.
## **Method of recruitment and appointment of trustees**
The charity is a foundation and therefore the members of the charity are its trustees. Trustees may be appointed at any time, however a trustee who has served for three consecutive terms (of three years) may not be reappointed for a fourth consecutive term but may be reappointed after an interval of at least one year.
2
## The Hive Silsden CIO
## Trustees' report (continued) for the year ended 30 April 2023
## **Objectives and activities**
## **The charity's objects**
To further or benefit the residents of Silsden, West Yorkshire and the neighbourhood, without distinction of sex, sexual orientation, race or of political, religious or other opinions by associating together the said residents and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure time occupation with the objective of improving the conditions of life for the residents.
In furtherance of these objects but not otherwise, the trustees shall have power: to establish or secure the establishment of a community resource centre and to maintain or manage or co-operate with any statutory authority in the maintenance and management of such a facility for activities promoted by the charity in furtherance of the above objects.
## **The charity's main activities**
Running of a community centre, ensuring we have a venue for use by the community of Silsden and surrounding areas. We provide a venue to hire and provide additional events and activities for the community.
## **Public benefit statement**
In setting our objectives and planning our activities our Trustees have given serious consideration to the Charity Commission’s general guidance on public benefit.
## **Achievements and performance**
This year most of our Board of five trustees have been working on our campaign to “Save the Field”, a stretch of open grass running from one side of our MUGA down to the Leeds Liverpool Canal. This has been a fun campaign, with trustees, volunteers and management working together to gather over 1,500 signatures for a petition to Bradford Council to include the field in our Community Asset Transfer. We had games of rounders, tai chi, and a big gathering of children and adults standing in formation to spell “Save Our Field” and filmed by an overhead drone. This campaign was successful, and we have 80% of the field for community leisure and play activities. We were then asked to rewrite our CAT stage 2 application to include the field, and that work has been ongoing in Spring ‘23.
Jana Young left the Trustees to enjoy her retirement in October 2022 and Piers Lane also left in October due to work commitments. Stephanie Calvert Smith joined us in November 2022 and Rachel Miller joined January 2023.
Numbers at Preschool have been meeting targets this year, but we are expecting a fall as some children reach school age, and we are working hard to attract families to this small but friendly and caring preschool provision. Groups for preschool children in the activities room, including baby massage classes, soft play for toddlers, baby sensory sessions, and stay and play groups for mixed ages, have all been popular and well attended. The trustees salute the hard work of the management team for their huge contribution to activities for young families in the local community. This year, the Hive also opened its doors as a “warm space” from 4pm – 6pm every weekday in the winter months. There can be no doubt that the Hive is a popular, much needed resource.
These activities, and larger community events such as our fireworks night in November, and Halloween and Christmas parties add useful amounts to the charity’s coffers, however, without the help of our Town Council, grants from various sources, and material and financial support from our local supermarkets, the Hive would not survive. These are difficult times for a charity, but the Hive continues to keep its head above water.
3
## The Hive Silsden CIO
## Trustees' report (continued) for the year ended 30 April 2023
## **Financial review**
The net income for the year was £3,476, including net income of £1,062 on unrestricted funds and net income of £2,414 on restricted funds.
## **Reserves policy**
The charity's free reserves, excluding fixed assets, at the year end were £4,835.
We are still working towards adopting a formal reserves policy. This is part of our business improvement plan and will be completed before our next financial year end.
Approved by the board of trustees on 19/02/2024
Peter Britton (Trustee)
4
## The Hive Silsden CIO
## Independent examiner's report to the trustees of The Hive Silsden CIO
I report to the charity trustees on my examination of the accounts of the CIO for the year ended 30 April 2023, which are set out on pages 6 to 12.
## **Responsibilities and basis of report**
As the charity trustees of the CIO you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the CIO's accounts as carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
- 1 accounting records were not kept in respect of the charity as required by section 130 of the Charities Act; 2 the accounts do not accord with those records; or
- 3 the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Rhys North ACA
26/02/2024
## **West Yorkshire Community Accountancy Service CIO**
Stringer House 34 Lupton Street Leeds LS10 2QW
5
## The Hive Silsden CIO
## Statement of Financial Activities
## (including summary income and expenditure account) for the year ended 30 April 2023
|Notes
2023
Unrestricted
funds
£
**Income from:**
Grants and donations
(2)
36,753
General hire
24,211
Events income
15,011
Playgroup fees
34,884
**Total income**
110,859
**Expenditure on:**
Salaries and NI
(3)
82,397
Staff training
1,263
Events and activities
4,916
Volunteer expenses
30
Marketing and publicity
734
Rates
684
Utilities
2,568
Insurance
1,982
Phone and broadband
1,203
Licences
1,392
Repairs and maintenance
1,724
Cleaning and waste
2,788
Health and safety
1,558
Equipment
161
Printing, postage and stationery
966
Software and IT
575
Other administrative costs
185
Food and refreshments
874
Memberships and subscriptions
1,561
Independent examination
1,200
Banking charges
692
Depreciation
344
**Total expenditure**
109,797
**Net income / (expenditure)**
1,062
**Fund balances brought forward**
4,537
**Fund balances carried forward**
(4)
5,599|2023
Restricted
funds
£
12,144
-
-
-
12,144
-
-
1,618
-
2,000
-
3,000
-
-
-
2,878
-
234
-
-
-
-
-
-
-
-
-
9,730
2,414
5,800
8,214|2023
Total
funds
£
48,897
24,211
15,011
34,884
123,003
82,397
1,263
6,534
30
2,734
684
5,568
1,982
1,203
1,392
4,602
2,788
1,792
161
966
575
185
874
1,561
1,200
692
344
119,527
3,476
10,337
13,813|2022
Total
funds
£
69,889
17,924
13,474
5,998
107,285
71,299
265
4,193
40
1,933
7,932
8,882
2,689
1,021
1,408
11,467
1,119
641
688
649
699
1,461
675
1,108
720
376
258
119,523
(12,238)
22,575
10,337|
|---|---|---|---|
All incoming resources and resources expended derive from continuing activities.
6
## The Hive Silsden CIO
## Balance sheet
|as at 30 April 2023
2023
Unrestricted
£
**Fixed assets**
Tangible assets
(5)
764
**Total fixed assets**
764
**Current assets**
Debtors and prepayments
(6)
3,185
Cash at bank and in hand
(7)
13,846
**Total current assets**
17,031
**Current liabilities:**
**amounts falling due within one year**
Creditors and accruals
(8)
12,196
**Total current liabilities**
12,196
**Net current assets / (liabilities)**
4,835
**Net assets**
5,599
**Funds**
Unrestricted funds
5,599
Restricted funds
-
**Total funds**
5,599|2023
Restricted
£
-
-
-
8,214
8,214
-
-
8,214
8,214
-
8,214
8,214|2023
Total
£
764
764
3,185
22,060
25,245
12,196
12,196
13,049
13,813
5,599
8,214
13,813|2022
Total
£
624
624
5,100
22,083
27,183
17,470
17,470
9,713
10,337
4,537
5,800
10,337|
|---|---|---|---|
The financial statements were approved by the board of trustees on 19/02/2024
Peter Britton (Trustee)
7
Notes to the accounts
## The Hive Silsden CIO
## for the year ended 30 April 2023
## **1 Accounting policies**
## **Basis of accounting**
These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) and with the Charities Act 2011.
The charity constitutes a public benefit entity as defined by FRS 102. There has been no change to the accounting policies since last year. No changes have been made to the accounts for previous years.
## **Going concern**
The trustees are satisfied that there are no material uncertainties about the charity's ability to continue.
## **Incoming resources**
All incoming resources are included in the Statement of Financial Activities (SOFA) when the charity becomes entitled to the resources, if it is more likely than not that the trustees will receive the resources and the monetary value can be measured with sufficient reliability.
## **Grants and donations**
Grants and donations are only included in the SOFA when the charity has unconditional entitlement to the resources.
Where grants are related to performance and specific deliverables, they are accounted for as the charity earns the right to consideration by its performance.
## **Expenditure and liabilities**
Expenditure is recognised on an accrual basis as a liability is incurred. Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out the resources and the amount of the obligation can be measured with reasonable certainty.
## **Taxation**
As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.
## **Tangible fixed assets**
Tangible fixed assets are capitalised and included at cost including any incidental expenses of acquisition. Gifted assets are shown at the value to the charity on receipt. Depreciation is provided on all tangible fixed assets at rates calculated to write off the cost on a straight line basis over their expected useful economic lives as follows: Project and office equipment: over 4 years
## **Pensions**
The charity operates a defined contribution scheme for the benefit of its employees. The costs of contributions are recognised in the year they are payable.
## **Fund accounting**
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
Further explanation of the nature and purpose of each fund is included in the notes to the accounts.
8
## The Hive Silsden CIO
## Notes to the accounts continued
## for the year ended 30 April 2023
|**2 Grants and donations**
Asda Foundation
Bradford Metroplitan District Council (BMDC)
Silsden Town Council
Tesco/Groundwork UK
The Craven Trust
VCS Alliance
Arnold Clark
Charities Trust
HMRC Job Retention Scheme
Playspace
Silsden Aid in Sickness
Other donations
**3 Staff costs and numbers**
Gross salaries
Social security costs
Employment allowance
Pensions|2023
Unrestricted
funds
£
-
-
30,000
-
-
-
-
-
-
-
-
6,753
36,753|2023
Restricted
funds
£
1,500
4,250
-
1,000
1,394
3,000
-
-
-
-
-
1,000
12,144|2023
Total
funds
£
1,500
4,250
30,000
1,000
1,394
3,000
-
-
-
-
-
7,753
48,897
2023
£
81,132
4,465
(4,465)
1,265
82,397|2022
Total
funds
£
-
8,367
38,000
-
-
-
3,000
1,000
4,732
5,000
5,421
4,369
69,889
2022
£
70,700
3,038
(3,038)
599
71,299|
|---|---|---|---|---|
The average number of employees during the year was 7.7, being an average of 4.4 full time equivalent (2022: 7.1, 3.4 FTE). There were no employees with emoluments above £60,000.
|**Defined contribution pension scheme**
Costs of the scheme to the charity for the year
Amount of any contributions outstanding at the year end
**4 Restricted funds**
Balance b/f
Incoming
£
£
ABCD Fund
-
3,000
Asda Foundation
-
1,500
BMDC CC Sports Equipment
800
-
The Craven Trust
-
1,394
Playspace Association
5,000
-
BMDC Transformation Fund
-
2,000
BMDC Community Buildings
-
1,250
Tesco Groundworks
-
1,000
BMDC Warm Spaces
-
1,000
Warm Spaces donation
-
1,000
5,800
12,144|Outgoing
£
-
1,139
47
1,394
900
2,000
1,250
1,000
1,000
1,000
9,730|2023
£
1,265
218
Transfers
£
-
-
-
-
-
-
-
-
-
-
-|2022
£
599
93
Balance c/f
£
3,000
361
753
-
4,100
-
-
-
-
-
8,214|
|---|---|---|---|
9
Notes to the accounts continued for the year ended 30 April 2023
## The Hive Silsden CIO
## **4 Restricted funds continued**
## **Fund name**
ABCD Fund
Asda Foundation
BMDC CC Sports Equipment The Craven Trust Playspace Association BMDC Transformation Fund BMDC Community Buildings Tesco Groundworks BMDC Warm Spaces
Warm Spaces donation
## **Purpose of restriction**
Towards improving children's mental health and supporting disadvantaged children.
To purchase items to improve the Youth Club.
Funding towards sports equipment.
To purchase new bollards and to fit as well as remove cycling racks. To support work with disadvantaged young people. For marketing training.
To support running costs of the centre. To support the running costs of the Community Wellbeing Café. To provide a warm space for anyone to attend offering refreshments, wifi and warmth.
To provide a warm space for anyone to attend offering refreshments, wifi and warmth.
|**Tangible assets**
**Cost**
At 1 May 2022
Additions
At 30 April 2023
**Depreciation**
At 1 May 2022
Charge for year
At 30 April 2023
**Net book value**
At 30 April 2023
At 30 April 2022
**Debtors and prepayments**
Debtors
Prepayments
**Cash at bank and in hand**
Cash at bank
Cash in hand|£
1,132
484
1,616
508
344
852
764
624
2023
£
2,653
532
3,185
2023
£
21,369
691
22,060
Office
equipment|Total
£
1,132
484
1,616
508
344
852
764
624
2022
£
4,219
881
5,100
2022
£
22,003
80
22,083|
|---|---|---|
## **5 Tangible assets**
## **6 Debtors and prepayments**
## **7 Cash at bank and in hand**
10
## The Hive Silsden CIO
## Notes to the accounts continued
for the year ended 30 April 2023
|**Creditors and accruals**
Creditors
Accruals
Deferred income (see note below for analysis)
Taxation and social security
Other creditors
**Deferred income**
Room hire
First aid training course
**Item name**
**Reason for deferral**
Room hire
First aid training course
Income received in advance.
Income received in advance.|2023
£
8,235
1,328
941
1,474
218
12,196
Deferred to
next year
£
163
778
941|2022
£
9,118
2,868
1,815
3,576
93
17,470
Released
from last
year
£
1,815
-
1,815|
|---|---|---|
## **8 Creditors and accruals**
## **9 Related party transactions**
## **Trustee expenses**
No trustee received any expenses during this year or the previous year.
## **Trustee remuneration and benefits**
No trustee received any remuneration or benefit during this or the previous year.
## **Remuneration and benefits received by key management personnel**
The total employee benefits received by key management personnel were £19,032 (previous year: £19,202).
## **Other related party transactions**
Helen Aked (who was a Trustee, but resigned during the year) is a principal in a firm which has provided the use of Quickbooks software at cost to the charity.
11
## The Hive Silsden CIO
## Statement of Financial Activities including comparatives for all funds (including summary income and expenditure account) for the year ended 30 April 2023
|2023
2022
Unrestricted Unrestricted
funds
funds
£
£
**Income**
Grants and donations
36,753
8,369
General hire
24,211
17,924
Events income
15,011
13,474
Playgroup fees
34,884
5,998
**Total income**
110,859
45,765
**Expenditure**
Salaries and NI
82,397
24,750
Staff training
1,263
265
Events and activities
4,916
2,193
Volunteer expenses
30
40
Marketing and publicity
734
1,933
Rates
684
6,682
Utilities
2,568
8,882
Insurance
1,982
2,689
Phone and broadband
1,203
1,021
Licences
1,392
1,408
Repairs and maintenance
1,724
5,678
Cleaning and waste
2,788
1,119
Health and safety
1,558
641
Equipment
161
688
Printing, postage and stationery
966
649
Software and IT
575
699
Other administrative costs
185
261
Food and refreshments
874
675
Memberships and subscriptions
1,561
1,108
Independent examination
1,200
720
Banking charges
692
376
Depreciation
344
258
**Total expenditure**
109,797
62,735
**Net income / (expenditure)**
1,062
(16,970)
**Transfers between funds**
-
132
**Net movement in funds**
1,062
(16,838)
**Fund balances brought forward**
4,537
21,375
**Fund balances carried forward**
5,599
4,537|2023
Restricted
funds
£
12,144
-
-
-
12,144
-
-
1,618
-
2,000
-
3,000
-
-
-
2,878
-
234
-
-
-
-
-
-
-
-
-
9,730
2,414
-
2,414
5,800
8,214|2022
Restricted
funds
£
61,520
-
-
-
61,520
46,549
-
2,000
-
-
1,250
-
-
-
-
5,789
-
-
-
-
-
1,200
-
-
-
-
-
56,788
4,732
(132)
4,600
1,200
5,800|2023
Total
funds
£
48,897
24,211
15,011
34,884
123,003
82,397
1,263
6,534
30
2,734
684
5,568
1,982
1,203
1,392
4,602
2,788
1,792
161
966
575
185
874
1,561
1,200
692
344
119,527
3,476
-
3,476
10,337
13,813|2022
Total
funds
£
69,889
17,924
13,474
5,998
107,285
71,299
265
4,193
40
1,933
7,932
8,882
2,689
1,021
1,408
11,467
1,119
641
688
649
699
1,461
675
1,108
720
376
258
119,523
(12,238)
-
(12,238)
22,575
10,337|
|---|---|---|---|---|
12