Trustees’ Annual Report for the period
From Period start date 01/10/2019 To 30/09/2020 Period end date
Charity name: Swindon & Wiltshire Pride
Charity registration number: 1182498
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To promote equality and diversity for the public benefit and in particular the elimination of discrimination on the grounds of sexual orientation or gender identity: |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Including in particular but not exclusively by: a. raising the awareness of the public with regard to all aspects of discrimination in society and issues and difficulties affecting the lives of lesbian, gay, bisexual and trans, Queer, plus (LGBTQ+) people; b. Cultivating a sentiment in favour of equality and diversity in particular through celebrating the diversity of LGBTQ+ communities c. Advancing education in equality and diversity whether by signposting to other organisations or services or producing materials; d. Producing annual Pride Programme, and communicate via Social Media Streams and other means of communication (e.g. Newsletter); e. Staging an annual LGBTQ+ festival; and fundraisers throughout the year; f. treat all volunteers and supporters with respect, fairness and good faith. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | In planning our activities for the year, we kept in mind the Charity Commission’s guidance on public benefit at our trustee meetings. The main activities are summarised below in Achievements and Performance. |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Contribution made by volunteers |
Para 1.38 | SWP are thankful for all the many hours of volunteering from the Executive Committee and Trustees, and the adaptability due to the Pandemic. In 2020, we were unable to produce an annual Pride Programme, due to the Pandemic and our annual LGBTQ+Festival was staged online |
with support from local musicians who gave up their time freely.
Achievements and Performance
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SORP reference
Throughout the 2020 period, the following
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| Achievements and Performance | Achievements and Performance | Achievements and Performance |
|---|---|---|
| SORP reference | ||
| Throughout the 2020 period, the following | ||
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | activities we achieve to enable us to achieve our purpose to promote equality and diversity for the public benefit and in particular the elimination of discrimination on the grounds of sexual orientation or gender identity, including in particular but not exclusively by raising awareness, engaging with the community, celebrating the diversity of LGBTQ+ communities and advancing education. During the lockdown the Trustee focused on strengthen our Charities policy’s. Prior to the pandemic SWP attend 2 local events ‘The Christmas light switch on’, in the Town Centre and Old Town, this ensured our visibility in the community and allowed us to Signpost to various support agencies in Wiltshire. SWP hosted monthly camp bingo sessions at The Waiting Room from September 2019 to February 2020 to help raise funds for the main event in 2020. These sessions always have good community engagement and always in high demand. Prior to lockdown two face-2-face fundraisers were achieved for SWP, and a third where money was raised for Terrence Higgins Trust. During the lockdown, SWP thought of different ways to engage and support the community through these difficult times. Carrying out weekly online entertainment, money was raised for the Swindon Food Collective and SWP encouraged viewers to donate whilst doing their weekly shop to the local food banks. Our annual event was staged online due to the lockdown, the online activity has allowed the community to be part of our journey through the pandemic and given people something to look forward to, who may have been isolated at home community. Our engagement for our online fundraising events had a record number of viewers and SWP reached a total of 141,982 views. Our Social Media focus during lockdown has been on posts relating to engagement, LGBTQ+ history and education, along with signposting to various support agencies. This has provided support to people that have experienced isolation due to the pandemic. |
- The pop-up shop returned in Pride month and operated within COVID-19 guidelines / restrictions, this allowed us to reach out to community and provide a safe space for people to attend, to pick up information and to talk to the committee. The pop-up shop provided a real outlet for the community to feel supported.
Financial Review
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Review of the charity’s Para 1.21 Like many Pride's SWP made the call early to
financial position at the end postpone the main Pride event till 2021. This
of the period was extremely important for the safety of the
community, the reputation of the charity and to
help safeguard our financial assets.
Cash at bank at 31/09/2020 was £44k in
unrestricted fund.
Within the 2020 period SWP was successful in
raising money through Sponsorship and some
through Fundraising / Grants due to the
Pandemic. This allowed us some financial
stability going into 2021, thanks to our loyal
sponsors, whom agreed to carry forward there
sponsorship for the event next year.
Statement explaining the Para 1.22 N/A
policy for holding reserves
stating why they are held
Amount of reserves held Para 1.22 N/A
Reasons for holding zero Para 1.22 During the 2020 period there were no fixed
reserves costs to hold money in reserve for.
Details of fund materially in Para 1.24 N/A
deficit
Explanation of any Para 1.23 N/A
uncertainties about the
charity continuing as a going
concern
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Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Swindon & Wiltshire Pride Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO Foundation |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | In 2020, there were some movements with regarding to a Trustee leaving prior to the AGM. All new Trustees will be made aware of the responsibility of becoming a Trustee, via the SWP Trustee Eligibility Form. |
Reference and Administrative details
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Charity name Swindon & Wiltshire Pride
Other name the charity uses N/A
Registered charity number 1182498
Charity’s principal address 1 John Street
Swindon
SN1 1RT
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Names of the charity trustees who manage the charity
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Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 Jo Sharpe Chair
Sarah Furness Administrator 2 [nd] September 2019 to 3 [rd]
2
September 2020
Phoenix Stewart Community
3
Engagement
4
5
6
7
8
9
10
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Funds held as custodian trustees on behalf of others
Description of the assets N/A held in this capacity
Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Other optional information
Future Plans
To move forward with planning the Annual Event in 2021 and production of a Pride Guide, pending the lifting of government restrictions due to the Pandemic and to ensure the sustainability of the Charity through this uncertain time.
Continue to strengthen the organisation, through recruitment of new Trustees and Committee Members.
Carried over from 2019:
To continue to grow our presences within the LGBTQ+ community and stage an annual event looking at ways to expand and cater for the wider community.
Encouraging more Community Engagement throughout the year, as Swindon & Wiltshire lacks a permanent LGBTQ+ space.
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Jo Sharpe Position (eg Secretary, Chair / Trustee Chair, etc) Date 12/08/2021
| SWINDON & WILTSHIRE PRIDE | 1182498 | |||
|---|---|---|---|---|
| Receipts andpayments accounts | CC16a | |||
| Period start date For the period from 01/11/2019 |
To | Period end date 30/09/2020 |
| Section A Receipts and payments | Section A Receipts and payments | |||||
|---|---|---|---|---|---|---|
| A1 Receipts Merchandise Income Stall Income Funding Income Craft Income Grant Income Programme Income Sponsorship Income Event Income Parade Income Interest Income Sub total(Gross income for AR) |
Unrestricted funds to the nearest £ 3,063 310 6,144 - 1,100 100 15,000 - 220 0 25,936 - - - 25,936 1,667 - - - - 1,973 1,637 1,871 - - - 1,520 8,667 - - - 8,667 17,269 - 27,367 44,636 |
Restricted funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
Total funds to the nearest £ 3,063 310 6,144 - 1,100 100 15,000 - 220 0 25,936 - - - 25,936 1,667 - - - - 1,973 1,637 1,871 - - - 1,520 8,667 - - - 8,667 17,269 |
Last year to the nearest £ |
|
| 929 | ||||||
| 1,515 | ||||||
| 15,191 | ||||||
| 220 | ||||||
| 15,000 | ||||||
| 700 | ||||||
| 14,000 | ||||||
| 14,886 | ||||||
| 860 | ||||||
| 63,301 | ||||||
| A2 Asset and investment sales, (see table). |
||||||
| - | - | |||||
| - | - | |||||
| Sub total | - | - | ||||
| Total receipts A3 Payments Storage Insurance Sound & Light Equipment Hire Health & Safety Entertainment Advertising Merchandise Travel Licenses Consumables Misc **Sub total ** |
||||||
| 63,301 | ||||||
| 1,592 | ||||||
| 1,871 | ||||||
| 5,092 | ||||||
| 1,003 | ||||||
| 12,768 | ||||||
| 5,187 | ||||||
| 3,237 | ||||||
| 1,140 | ||||||
| 106 | ||||||
| 343 | ||||||
| 6,165 | ||||||
| 2,741 | ||||||
| 41,244 | ||||||
| A4 Asset and investment purchases, (see table) |
||||||
| - | - | |||||
| - | ||||||
| **Sub total ** | - | - | ||||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
||||||
| 41,244 | ||||||
| 17,269 | - | - | 17,269 | 22,057 | ||
| - | - | - | - | - | ||
| 27,367 | - | - | 27,367 | - | ||
| 44,636 | - | - | 44,636 | 22,057 |
CCXX R1 accounts (SS)
20/05/2021
1
Section B Statement of assets and liabilities at the end of the period
| Categories Signed by one or two trustees on behalf of all the trustees B5 Liabilities B3 Investment assets B2 Other monetary assets B4 Assets retained for the charity’s own use B1 Cash funds |
Details Details Total cash funds (agree balances with receipts and payments account(s)) CURRENT ACCOUNT SAVINGS ACCOUNT Details Details Details Signature |
Unrestricted funds Restricted funds to nearest £ to nearest £ 44,469 - 167 - - - 44,636 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name Jo Sharpe |
Endowment funds to nearest £ |
|---|---|---|---|
| - | |||
| - | |||
| - | |||
| - | |||
| OK | |||
| Endowment funds to nearest £ |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| When due (optional) |
|||
| Date of approval |
|||
| Jo Sharpe | 12/08/2021 | ||
CCXX R2 accounts (SS)
20/05/2021
2
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees/ Charity Name Swindon & Wiltshire Pride members of On accounts for the year 30[th] September 2020 Charity no 1182498 ended (if any) Set out on pages 1 of 1 I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 30 / 09 / 2020. Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect:
- the accounting records were not kept in accordance with section 130 of the Charities Act; or
the accounts did not accord with the accounting records; or I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed: Date: 20/05/2021 Name: Shannon Bennett Relevant professional MAAT qualification(s) or body (if any): Address: RiverView Portfolio Ltd 1 Market Hill, Calne, Wiltshire, SN11 0BT
Oct 2018
1
IER
Section B Disclosure
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose .
During the year a committee member fraudulently used charity monies for personal use. Upon discovery of this the member was removed from their position and all access revoked. All of the misused monies were returned to the charity prior to the 30/09/20 year end. Additional controls have now been put in place to avoid this happening again.
Oct 2018
2
IER