Grove Day Centre for the Elderly Report and Financial Statements
30 June 2024
Charity No: 1182474
| Contents | Page |
|---|---|
| Report of the Trustees | 2-4 |
| Independent Examiner’s Report | 5 |
| Statement of Financial Activities | 6 |
| Balance Sheet | 7 |
| Notes to the Financial Statements | 8-11 |
School Lane, Grove, Oxon OX12 7LB Tel: 01235 770074
1
GROVE DAY CENTRE FOR THE ELDERLY REPORT OF THE TRUSTEES
For the year ended 30 June 2024
The Trustees present their report and financial statements of the Charity for the year ended 30 June 2024.
Objectives and activities
Grove Day Centre for the Elderly was founded in 1988 with the objective to promote the welfare of the elderly and infirm in Grove and its surrounding areas. It achieved charity status in 1992.
On 14 March 2019, this Charitable Incorporated Organisation (CIO) was registered with the Charity Commission and on 1 March 2020, all assets, liabilities, employees, operations, and activities of Grove Day Centre for the Elderly were transferred from the Unincorporated Association Charity No 1010797 to Charity No 1182474.
When setting objectives and planning activities the Trustees consider the Charity Commission's public benefit guidance.
The main activities undertaken by the Charity for the public benefit include:
-
A twice weekly meeting at the Day Centre on Tuesday and Thursday, providing fellowship, a range of activities and a hot meal.
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A Summer outing and/or annual Christmas luncheon arranged each year.
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Assisting with making transport arrangements each week, to enable all those who wish to take part to do so.
-
The Day Centre Manager, Assistants, Cooks, Volunteers and Clients interact and have a close supportive bond.
Achievements and performance
The Centre has continued to provide a valuable service to the local community.
A total of 101 sessions were operated in the current financial year with a total of 999 clients attending (2023: 1,098). The average for the year of 9.89 clients per session is slightly lower than the previous year, and much lower than the pre-pandemic levels of 17.4 clients per session.
Our Volunteer helpers continue to contribute greatly towards the operation of the Day Centre, for which the Charity is very grateful.
2
GROVE DAY CENTRE FOR THE ELDERLY REPORT OF THE TRUSTEES (CONTINUED)
For the year ended 30 June 2024
Financial review
The financial statements show a net deficit of income over expenditure for the year of £1,979. (2023: Net deficit of £10,316)
The Trustees, Staff and Volunteers are working to promote the Centre with a plan to increase client numbers so that the Centre operates with a surplus.
At the year end the Charity held £35,866 in liquid assets. (2023: £39,166). Although the Day Centre is currently operating with a deficit, the Trustees are of the opinion that they have sufficient resources to enable the Charity to continue to operate for the foreseeable future.
Structure, governance, and management
The Charitable Incorporated Organisation (CIO) was established by a constitution adopted on 17 January 2019.
The CIO is managed by the Charity Trustees and helped by a team of dedicated volunteers. Charity Trustee meetings are held regularly during the year to which all Trustees are invited. The Day Centre Manager is also normally invited to attend.
The first Charity Trustees were elected for a term of either 3 or 4 years. Subsequent appointments are made by resolution passed at a properly convened meeting of the Charity Trustees and are for a term of 3 years.
Reference and administrative details
Grove Day Centre for the Elderly is registered with the Charity Commission (No. 1182474) and its principal office address is School Lane, Grove, Wantage, Oxon, OX12 7LB.
The following are the names of the Charity Trustees who managed the Charity during the year ended 30 June 2024 or have been appointed up to the date on which these financial statements were approved.
| approved. | ||
|---|---|---|
| Name | Originally appointed/(Resigned) | Office held(if any) and dates of office |
| Lynfa Blackmore | 17 Jan 2019 | |
| Elisabeth Green | 24 Jun 2020 | Secretary (From 24 Jun 2020) |
| Mark Godden | 14 Jul 2020 | Treasurer(From 14 Jul 2020) |
| Peter Challis | 23 Oct 2020/ (10 June 2024) | |
| BeverleyDarlison | 11 June 2024 |
A new Day Centre Manager, Karann Rowland, was appointed on 1 September 2023.
3
GROVE DAY CENTRE FOR THE ELDERLY STATEMENT OF FINANCIAL ACTIVITIES
For the year ended 30 June 2024
| Note Unrestricted Restricted Total funds funds 2024 £ £ £ Income and endowments from: Client fees 24,945 24,945 Grants 3 10,110 10,110 Fund raising 4 462 462 Donations and legacies 5 2,433 2,433 Investments 1,499 1,499 Other 6 816 816 Total Income 40,265 - 40,265 Charitible activity expenditure on: Building costs Rent 269 269 Utilities 7 1,988 1,988 Insurance 929 929 Telephone and broadband 501 501 Maintenance 8 342 342 Depreciation - Buildings 11 - 1,857 1,857 Centre activity costs Food 3,858 3,858 Catering services 1,644 1,644 Activity supplies 199 199 Cleaning supplies 412 412 Kitchen supplies 782 782 Minor equipment 9 379 379 PPE and clothing 63 63 Depreciation - Furniture and equipment 11 1,485 1,485 Management and administration Salaries 10 26,800 26,800 Printing, postage and stationery 65 65 Bank charges 271 271 Gifts 205 205 Staff training - - Safeguarding 104 104 Website and computer supplies 89 89 Total Expenditure 40,385 1,857 42,242 Net expenditure for the year (120) (1,857) (1,977) Reconciliation of funds: Total funds brought forward 48,162 41,823 89,985 Total funds carried forward 48,042 39,966 88,008 |
Total 2023 £ 27,440 - 609 1,290 884 986 |
|---|---|
| 31,209 | |
| 269 1,660 1,225 540 1,681 1,857 3,609 - 108 142 263 30 - 1,856 27,976 33 210 33 - - 33 |
|
| 41,525 | |
| (10,316) 100,301 |
|
| 89,985 |
The notes on pages 8 to 11 form an integral part of these financial statements
6
| Asat30 June2024 | |||
|---|---|---|---|
| Notes | 2024 | 2023 | |
| f | € | ||
| Fixed assets | |||
| Tangible assets | 11 | 49,925 | 49,246 |
| Currentassets | |||
| Debtors and prepayments | 12 | 2,480 | 7,640 |
| Cashatbankandin hand | 13 | 35,866 | 39,166 |
| Total currcntassets | 38,346 | 40,806 | |
| Creditors: amounts fallingduewithinoneyear | 14 | 263 | 67 |
| Netcuffentassets | 38,083 | 40,739 | |
| Totdlnetdssets | 88,008 | 89,985 | |
| Fundsof thecharity | |||
| Restrictedincome funds | 39,966 | 41,823 | |
| Unrestrictedincomefunds | 48,O42 | 48,762 | |
| Totalcharityfunds | 88,008 | 89,98s |
GROVE DAY CENTRE FOR THE ELDERLY NOTES TO THE FINANCIAL STATEMENTS
For the year ended 30 June 2024
1 Basis of preparation
1.1 - Basis of accounting
These financial statements have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant notes to these financial statements.
The financial statements have been prepared in accordance with the second edition of the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011.
The Charity constitutes a public benefit entity as defined by FRS 102.
1.2 - Going concern
The trustees consider that there are no material uncertainties about the Charity's ability to continue as a going concern. Following the impact of the COVID-19 pandemic on client numbers, Grove Day Centre continues to operating at a loss. In the last 12 months the Grove Day Centre obtained grants from local government bodies to support the operations and significantly reduce the loss. The trustees have reviewed the financial resources and taken actions to minimise expenditure where possible and also to promote the Centre in order to attract new clients and grants. They consider that the Charity can continue operating in the current situation and for the foreseeable future.
1.3 - Change of accounting policy
The financial statements present a true and fair view and the accounting policies adopted are those outlined in note 2 below.
1.4 - Changes to accounting estimates
No changes to accounting estimates have occurred in the reporting period.
1.5 - Material prior year errors
No material prior year errors have been identified in the reporting period.
2 Accounting policies
2.1 - Reconciliation with previous generally accepted accounting practice
In preparing the financial statements, the trustees have considered whether in applying the accounting policies required by FRS 102 and the Charities SORP FRS 102 a restatement of comparative items was needed. No restatements were required.
2.2 - Income
Recognition of income
These are included in the Statement of Financial Activities (SoFA) when:
-
the charity becomes entitled to the resources;
-
it is more likely than not that the trustees will receive the resources; and
-
the monetary value can be measured with sufficient reliability.
Offsetting
There has been no offsetting of assets and liabilities, or income and expenses, unless required or permitted by the FRS 102 SORP or FRS 102.
Grants and donations
Theses are only included in the SoFA when the charity has unconditional entitlement to the resources.
Government grants
The charity has received grants in the reporting period as detailed in note 3.
Volunteer help
The value of any voluntary help received is not included in the financial statements but is described in the trustees’ report.
Income from interest
This is included in the financial statements when receipt is probable and the amount receivable can be measured reliably.
8
GROVE DAY CENTRE FOR THE ELDERLY NOTES TO THE FINANCIAL STATEMENTS
For the year ended 30 June 2024
2.3 - Expenditure and liabilities
Liability recognition
Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the Charity to pay out resources and the amount of the obligation can be measured with reasonable certainty.
Redundancy cost
The Charity made no redundancy payments during the reporting period.
Deferred income
No material item of deferred income has been included in the financial statements.
Creditors
Any creditors the Charity has have been measured at settlement amounts less any trade discounts.
2.4 - Assets
Tangible fixed assets for use by charity
These are capitalised if they can be used for more than one year and cost more than £200. They are valued at cost.
Depreciation
Depreciation is provided on the Day Centre building and furniture at the following rates based on the estimated useful life of these fixed assets and their anticipated residual value:-
-
Leasehold Land & Buildings: 2% per annum on cost
-
Furniture, Fixtures & Fittings: 20% per annum on reducing balance
Investments
The Charity has cash on deposit with a maturity date of less than one year.
| 3 Grants Grove Parish Council - Boiler replacement Oxfordshire County Council - Councillor Priorty Fund Vale of White Horse District Council - Food and Warmth Grant Wantage Town Council 4 Fund raising Weekly client raffles (net of prizes) Nail service Other fundraising 5 Donations and legacies Unrestricted donations Wantage District Coronation Fund Wantage Methodist Church Customers of The Bell, Grove The Kingsgrove Trust c/o LM Baker (four personal donations) Donations in Memory of Clients Other one-off Personal Donations Other 6 Other Solar panels - Feed in tariff Sundry 7 Utilities Electricity Gas Water Waste collection |
£ 2024 2,500 310 4,500 2,800 10,110 461 - 1 462 500 504 400 150 200 506 158 15 2,433 816 - 816 895 649 357 87 1,988 |
£ 2023 - - - - |
|---|---|---|
| - | ||
| 499 25 (0) 85 |
||
| 609 | ||
| 500 - 305 150 200 - 108 27 |
||
| 1,290 | ||
| 888 98 |
||
| 986 | ||
| 595 672 (1) 300 93 |
||
| 1,660 |
9
GROVE DAY CENTRE FOR THE ELDERLY NOTES TO THE FINANCIAL STATEMENTS
For the year ended 30 June 2024
| 8 Maintenance Interior Boiler repair and servicing Equipment servicing General repairs Electrical repairs, safety checks and batteries Plumbing Other Exterior Gardening/Clearance of Wasp Nest Repairs to pathway Window cleaning 9 Minor equipment Toaster Microwave Hot water urn Vacuum Cleaner |
£ 2024 - 98 93 81 - 10 - - 60 342 - 100 110 169 379 |
£ 2023 1,125 63 157 26 125 - 70 55 60 |
|---|---|---|
| 1,681 | ||
| 30 - - - |
||
| 30 |
10 Salaries
A total of £26,800 was paid to the Manager, Assistant Managers, Cook & Cleaner for their services to the Charity. The Charity currently has five part time employees which equates to an average of one full time employees for the year with all employee time involved in providing either support services to charitable activities or support to the governance of the charity. No employee received employee benefits of more than £60,000 during the year.
| 11 Tangible assets Cost Brought forward Additions At 30 June 2024 Depreciation Brought forward Charge for the period At 30 June 2024 Net book value At 30 June 2024 At 30 June 2023 |
Leasehold land and buildings 92,858 - 92,858 51,035 1,857 52,892 39,966 41,823 |
Furniture, fixtures and fittings 19,722 4,021 23,743 13,503 1,244 14,747 8,996 6,219 |
Equipment 1,787 - 1,787 583 241 824 963 1,204 |
£ Total 114,367 4,021 |
|---|---|---|---|---|
| 118,388 | ||||
| 65,121 3,342 |
||||
| 68,463 | ||||
| 49,925 | ||||
| 49,246 |
10
GROVE DAY CENTRE FOR THE ELDERLY NOTES TO THE FINANCIAL STATEMENTS
For the year ended 30 June 2024
| 12 Debtors and prepayments Debtors Prepayments 13 Cash at bank and in hand Short term deposits Cash at bank Cash in hand Expense floats 14 Creditors: amounts falling due within one year Creditors Accruals |
£ 2024 1,543 937 2,480 27,461 8,247 158 - 35,866 162 101 263 |
£ 2023 1 698 942 |
|---|---|---|
| 1,640 | ||
| -1 30,963 1 7,859 1 209 135 |
||
| 39,166 | ||
| - 67 |
||
| 67 |
15 Trustees
During the period none of the trustees have been paid any remuneration or received any other benefits from an employment with the Charity or a related entity. Trustees expenses of £Nil were incurred during the period.
11