## **Grove Day Centre for the Elderly Report and Financial Statements**
## **30 June 2024**
## **Charity No: 1182474**
|**Contents**|**Page**|
|---|---|
|Report of the Trustees|2-4|
|Independent Examiner’s Report|5|
|Statement of Financial Activities|6|
|Balance Sheet|7|
|Notes to the Financial Statements|8-11|
**School Lane, Grove, Oxon OX12 7LB Tel: 01235 770074**
1
## **GROVE DAY CENTRE FOR THE ELDERLY REPORT OF THE TRUSTEES**
## **For the year ended 30 June 2024**
The Trustees present their report and financial statements of the Charity for the year ended 30 June 2024.
## **Objectives and activities**
Grove Day Centre for the Elderly was founded in 1988 with the objective to promote the welfare of the elderly and infirm in Grove and its surrounding areas. It achieved charity status in 1992.
On 14 March 2019, this Charitable Incorporated Organisation (CIO) was registered with the Charity Commission and on 1 March 2020, all assets, liabilities, employees, operations, and activities of Grove Day Centre for the Elderly were transferred from the Unincorporated Association Charity No 1010797 to Charity No 1182474.
When setting objectives and planning activities the Trustees consider the Charity Commission's public benefit guidance.
The main activities undertaken by the Charity for the public benefit include:
- A twice weekly meeting at the Day Centre on Tuesday and Thursday, providing fellowship, a range of activities and a hot meal.
- A Summer outing and/or annual Christmas luncheon arranged each year.
- Assisting with making transport arrangements each week, to enable all those who wish to take part to do so.
- The Day Centre Manager, Assistants, Cooks, Volunteers and Clients interact and have a close supportive bond.
## **Achievements and performance**
The Centre has continued to provide a valuable service to the local community.
A total of 101 sessions were operated in the current financial year with a total of 999 clients attending (2023: 1,098). The average for the year of 9.89 clients per session is slightly lower than the previous year, and much lower than the pre-pandemic levels of 17.4 clients per session.
Our Volunteer helpers continue to contribute greatly towards the operation of the Day Centre, for which the Charity is very grateful.
2
## **GROVE DAY CENTRE FOR THE ELDERLY REPORT OF THE TRUSTEES (CONTINUED)**
## **For the year ended 30 June 2024**
## **Financial review**
The financial statements show a net deficit of income over expenditure for the year of £1,979. (2023: Net deficit of £10,316)
The Trustees, Staff and Volunteers are working to promote the Centre with a plan to increase client numbers so that the Centre operates with a surplus.
At the year end the Charity held £35,866 in liquid assets. (2023: £39,166). Although the Day Centre is currently operating with a deficit, the Trustees are of the opinion that they have sufficient resources to enable the Charity to continue to operate for the foreseeable future.
## **Structure, governance, and management**
The Charitable Incorporated Organisation (CIO) was established by a constitution adopted on 17 January 2019.
The CIO is managed by the Charity Trustees and helped by a team of dedicated volunteers. Charity Trustee meetings are held regularly during the year to which all Trustees are invited. The Day Centre Manager is also normally invited to attend.
The first Charity Trustees were elected for a term of either 3 or 4 years. Subsequent appointments are made by resolution passed at a properly convened meeting of the Charity Trustees and are for a term of 3 years.
## **Reference and administrative details**
Grove Day Centre for the Elderly is registered with the Charity Commission (No. 1182474) and its principal office address is School Lane, Grove, Wantage, Oxon, OX12 7LB.
The following are the names of the Charity Trustees who managed the Charity during the year ended 30 June 2024 or have been appointed up to the date on which these financial statements were approved.
|approved.|||
|---|---|---|
|**Name**|**Originally appointed/(****_Resigned_)**|**Office held(if any) and dates of office**|
|Lynfa Blackmore|17 Jan 2019||
|Elisabeth Green|24 Jun 2020|Secretary (From 24 Jun 2020)|
|Mark Godden|14 Jul 2020|Treasurer(From 14 Jul 2020)|
|Peter Challis|23 Oct 2020/ _(10 June 2024)_||
|BeverleyDarlison|11 June 2024||
A new Day Centre Manager, Karann Rowland, was appointed on 1 September 2023.
3
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##
## **GROVE DAY CENTRE FOR THE ELDERLY STATEMENT OF FINANCIAL ACTIVITIES**
**For the year ended 30 June 2024**
|**Note**
**Unrestricted**
**Restricted**
**Total**
**funds**
**funds**
**2024**
**£**
**£**
**£**
**Income and endowments from:**
Client fees
24,945
24,945
Grants
3
10,110
10,110
Fund raising
4
462
462
Donations and legacies
5
2,433
2,433
Investments
1,499
1,499
Other
6
816
816
**Total Income**
40,265
-
40,265
**Charitible activity expenditure on:**
**Building costs**
Rent
269
269
Utilities
7
1,988
1,988
Insurance
929
929
Telephone and broadband
501
501
Maintenance
8
342
342
Depreciation - Buildings
11
-
1,857
1,857
**Centre activity costs**
Food
3,858
3,858
Catering services
1,644
1,644
Activity supplies
199
199
Cleaning supplies
412
412
Kitchen supplies
782
782
Minor equipment
9
379
379
PPE and clothing
63
63
Depreciation - Furniture and equipment
11
1,485
1,485
**Management and administration**
Salaries
10
26,800
26,800
Printing, postage and stationery
65
65
Bank charges
271
271
Gifts
205
205
Staff training
-
-
Safeguarding
104
104
Website and computer supplies
89
89
**Total Expenditure**
40,385
1,857
42,242
**Net expenditure for the year**
(120)
(1,857)
(1,977)
**Reconciliation of funds:**
Total funds brought forward
48,162
41,823
89,985
**Total funds carried forward**
48,042
39,966
88,008|**Total**
**2023**
**£**
27,440
-
609
1,290
884
986|
|---|---|
||31,209|
||269
1,660
1,225
540
1,681
1,857
3,609
-
108
142
263
30
-
1,856
27,976
33
210
33
-
-
33|
||41,525|
||(10,316)
100,301|
||89,985|
The notes on pages 8 to 11 form an integral part of these financial statements
6
|Asat30 June2024||||
|---|---|---|---|
||Notes|2024|2023|
|||f|€|
|Fixed assets||||
|Tangible assets|11|49,925|49,246|
|Currentassets||||
|Debtors and prepayments|12|2,480|7,640|
|Cashatbankandin hand|13|35,866|39,166|
|Total currcntassets||38,346|40,806|
|Creditors: amounts fallingduewithinoneyear|14|263|67|
|Netcuffentassets||38,083|40,739|
|Totdlnetdssets||88,008|89,985|
|Fundsof thecharity||||
|Restrictedincome funds||39,966|41,823|
|Unrestrictedincomefunds||48,O42|48,762|
|Totalcharityfunds||88,008|89,98s|
**GROVE DAY CENTRE FOR THE ELDERLY NOTES TO THE FINANCIAL STATEMENTS**
**For the year ended 30 June 2024**
## **1 Basis of preparation**
## **1.1 - Basis of accounting**
These financial statements have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant notes to these financial statements.
The financial statements have been prepared in accordance with the second edition of the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011.
The Charity constitutes a public benefit entity as defined by FRS 102.
## **1.2 - Going concern**
The trustees consider that there are no material uncertainties about the Charity's ability to continue as a going concern. Following the impact of the COVID-19 pandemic on client numbers, Grove Day Centre continues to operating at a loss. In the last 12 months the Grove Day Centre obtained grants from local government bodies to support the operations and significantly reduce the loss. The trustees have reviewed the financial resources and taken actions to minimise expenditure where possible and also to promote the Centre in order to attract new clients and grants. They consider that the Charity can continue operating in the current situation and for the foreseeable future.
## **1.3 - Change of accounting policy**
The financial statements present a true and fair view and the accounting policies adopted are those outlined in note 2 below.
## **1.4 - Changes to accounting estimates**
No changes to accounting estimates have occurred in the reporting period.
## **1.5 - Material prior year errors**
No material prior year errors have been identified in the reporting period.
## **2 Accounting policies**
## **2.1 - Reconciliation with previous generally accepted accounting practice**
In preparing the financial statements, the trustees have considered whether in applying the accounting policies required by FRS 102 and the Charities SORP FRS 102 a restatement of comparative items was needed. No restatements were required.
## **2.2 - Income**
## _**Recognition of income**_
These are included in the Statement of Financial Activities (SoFA) when:
- the charity becomes entitled to the resources;
- it is more likely than not that the trustees will receive the resources; and
- the monetary value can be measured with sufficient reliability.
## _**Offsetting**_
There has been no offsetting of assets and liabilities, or income and expenses, unless required or permitted by the FRS 102 SORP or FRS 102.
## _**Grants and donations**_
Theses are only included in the SoFA when the charity has unconditional entitlement to the resources.
## _**Government grants**_
The charity has received grants in the reporting period as detailed in note 3.
## _**Volunteer help**_
The value of any voluntary help received is not included in the financial statements but is described in the trustees’ report.
## _**Income from interest**_
This is included in the financial statements when receipt is probable and the amount receivable can be measured reliably.
8
**GROVE DAY CENTRE FOR THE ELDERLY NOTES TO THE FINANCIAL STATEMENTS**
## **For the year ended 30 June 2024**
## **2.3 - Expenditure and liabilities**
## _**Liability recognition**_
Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the Charity to pay out resources and the amount of the obligation can be measured with reasonable certainty.
## _**Redundancy cost**_
The Charity made no redundancy payments during the reporting period.
## _**Deferred income**_
No material item of deferred income has been included in the financial statements.
## _**Creditors**_
Any creditors the Charity has have been measured at settlement amounts less any trade discounts.
## **2.4 - Assets**
## _**Tangible fixed assets for use by charity**_
These are capitalised if they can be used for more than one year and cost more than £200. They are valued at cost.
## _**Depreciation**_
Depreciation is provided on the Day Centre building and furniture at the following rates based on the estimated useful life of these fixed assets and their anticipated residual value:-
- Leasehold Land & Buildings: 2% per annum on cost
- Furniture, Fixtures & Fittings: 20% per annum on reducing balance
## _**Investments**_
The Charity has cash on deposit with a maturity date of less than one year.
|**3 Grants**
Grove Parish Council - Boiler replacement
Oxfordshire County Council - Councillor Priorty Fund
Vale of White Horse District Council - Food and Warmth Grant
Wantage Town Council
**4 Fund raising**
Weekly client raffles (net of prizes)
Nail service
Other fundraising
**5 Donations and legacies**
**_Unrestricted donations_**
Wantage District Coronation Fund
Wantage Methodist Church
Customers of The Bell, Grove
The Kingsgrove Trust
c/o LM Baker (four personal donations)
Donations in Memory of Clients
Other one-off Personal Donations
Other
**6 Other**
Solar panels - Feed in tariff
Sundry
**7 Utilities**
Electricity
Gas
Water
Waste collection|_£_
_2024_
2,500
310
4,500
2,800
10,110
461
-
1
462
500
504
400
150
200
506
158
15
2,433
816
-
816
895
649
357
87
1,988|_£_
_2023_
-
-
-
-|
|---|---|---|
|||-|
|||499
25
(0)
85|
|||609|
|||500
-
305
150
200
-
108
27|
|||1,290|
|||888
98|
|||986|
|||595
672
(1)
300
93|
|||1,660|
9
**GROVE DAY CENTRE FOR THE ELDERLY NOTES TO THE FINANCIAL STATEMENTS**
**For the year ended 30 June 2024**
|**8 Maintenance**
_Interior_
Boiler repair and servicing
Equipment servicing
General repairs
Electrical repairs, safety checks and batteries
Plumbing
Other
_Exterior_
Gardening/Clearance of Wasp Nest
Repairs to pathway
Window cleaning
**9 Minor equipment**
Toaster
Microwave
Hot water urn
Vacuum Cleaner|_£_
_2024_
-
98
93
81
-
10
-
-
60
342
-
100
110
169
379|_£_
_2023_
1,125
63
157
26
125
-
70
55
60|
|---|---|---|
|||1,681|
|||30
-
-
-|
|||30|
## **10 Salaries**
A total of £26,800 was paid to the Manager, Assistant Managers, Cook & Cleaner for their services to the Charity. The Charity currently has five part time employees which equates to an average of one full time employees for the year with all employee time involved in providing either support services to charitable activities or support to the governance of the charity. No employee received employee benefits of more than £60,000 during the year.
|**11 Tangible assets**
**_Cost_**
Brought forward
Additions
At 30 June 2024
**_Depreciation_**
Brought forward
Charge for the period
At 30 June 2024
**_Net book value_**
At 30 June 2024
At 30 June 2023|_Leasehold land and_
_buildings_
92,858
-
92,858
51,035
1,857
52,892
39,966
41,823|_Furniture, fixtures and_
_fittings_
19,722
4,021
23,743
13,503
1,244
14,747
8,996
6,219|_Equipment_
1,787
-
1,787
583
241
824
963
1,204|_£_
_Total_
114,367
4,021|
|---|---|---|---|---|
|||||118,388|
|||||65,121
3,342|
|||||68,463|
|||||49,925|
|||||49,246|
10
**GROVE DAY CENTRE FOR THE ELDERLY NOTES TO THE FINANCIAL STATEMENTS**
**For the year ended 30 June 2024**
|**12 Debtors and prepayments**
Debtors
Prepayments
**13 Cash at bank and in hand**
Short term deposits
Cash at bank
Cash in hand
Expense floats
**14 Creditors: amounts falling due within one year**
Creditors
Accruals|_£_
_2024_
1,543
937
2,480
27,461
8,247
158
-
35,866
162
101
263|_£_
_2023_
1
698
942|
|---|---|---|
|||1,640|
|||-1
30,963
1
7,859
1
209
135|
|||39,166|
|||-
67|
|||67|
## **15 Trustees**
During the period none of the trustees have been paid any remuneration or received any other benefits from an employment with the Charity or a related entity. Trustees expenses of £Nil were incurred during the period.
11