Grove Day Centre for the Elderly
Report and Financial Statements
30 June 2023
Charity No: 1182474
| Contents | Page |
|---|---|
| Report of the Trustees | 2-4 |
| Independent Examiner’s Report | 5 |
| Statement of Financial Activities | 6 |
| Balance Sheet | 7 |
| Notes to the Financial Statements | 8-11 |
School Lane, Grove, Oxon OX12 7LB Tel: 01235 770074
1
GROVE DAY CENTRE FOR THE ELDERLY REPORT OF THE TRUSTEES
For the year ended 30 June 2023
The Trustees present their report and financial statements of the Charity for the year ended 30 June 2023.
Objectives and activities
Grove Day Centre for the Elderly was founded in 1988 with the objective to promote the welfare of the elderly and infirm in Grove and its surrounding areas. It achieved charity status in 1992.
On 14 March 2019, this Charitable Incorporated Organisation (CIO) was registered with the Charity Commission and on 1 March 2020, all assets, liabilities, employees, operations, and activities of Grove Day Centre for the Elderly were transferred from the Unincorporated Association Charity No 1010797 to Charity No 1182474.
When setting objectives and planning activities the Trustees consider the Charity Commission's public benefit guidance.
The main activities undertaken by the Charity for the public benefit include:
-
A twice weekly meeting at the Day Centre on Tuesday and Thursday, providing fellowship, a range of activities and a hot meal.
-
A Summer outing and/or annual Christmas luncheon arranged each year.
-
Assisting with making transport arrangements each week, to enable all those who wish to take part to do so.
-
The Day Centre Manager, Assistants, Cooks, Volunteers and Clients interact and have a close supportive bond.
Achievements and performance
The Centre has continued to provide a valuable service to the local community.
A total of 101 sessions were operated in the current financial year with a total of 1,098 clients attending (2022: 940). The average for the year of 10.8 clients per session is higher than the previous year, but continues to be lower than the pre-pandemic levels of 17.4 clients per session.
Our Volunteer helpers continue to contribute greatly towards the operation of the Day Centre, for which the Charity is very grateful.
2
GROVE DAY CENTRE FOR THE ELDERLY REPORT OF THE TRUSTEES (CONTINUED)
For the year ended 30 June 2023
Financial review
The financial statements show a net deficit of income over expenditure for the year of £10,316. (2022: Net deficit of £15,095)
The Trustees, Staff and Volunteers are working to promote the Centre with a plan to increase client numbers so that the Centre operates with a surplus.
At the year end the Charity held £39,166 in liquid assets. (2022: £45,799). Although the Day Centre is currently operating with a deficit, the Trustees are of the opinion that they have sufficient resources to enable the Charity to continue to operate for the foreseeable future.
Structure, governance, and management
The Charitable Incorporated Organisation (CIO) was established by a constitution adopted on 17 January 2019.
The CIO is managed by the Charity Trustees and helped by a team of dedicated volunteers. Charity Trustee meetings are held regularly during the year to which all Trustees are invited. The Day Centre Manager is also normally invited to attend.
The first Charity Trustees were elected for a term of either 3 or 4 years. Subsequent appointments are made by resolution passed at a properly convened meeting of the Charity Trustees and are for a term of 3 years.
Reference and administrative details
Grove Day Centre for the Elderly is registered with the Charity Commission (No. 1182474) and its principal office address is School Lane, Grove, Wantage, Oxon, OX12 7LB.
The following are the names of the Charity Trustees who managed the Charity during the year ended 30 June 2023 or have been appointed up to the date on which these financial statements were approved.
| approved. | ||
|---|---|---|
| Name | Originally appointed/(Resigned) | Office held(if any) and dates of office |
| Eric Hollinrake | 17 Jan 2019/ (17 Jan 2023) | |
| Lynfa Blackmore | 17 Jan 2019 | |
| Elisabeth Green | 24 Jun 2020 | Secretary (From 24 Jun 2020) |
| Mark Godden | 14 Jul 2020 | Treasurer(From 14 Jul 2020) |
| Peter Challis | 23 Oct 2020 |
The Day Centre Manager, until 31 May 2023, was Judy Hollingsworth. The Trustees are in the process of appointing a new Manager.
3
GROVE DAY CENTRE FOR THE ELDERLY REPORT OF THE TRUSTEES ICONTINUEDI For the year ended 30Jun¢ 2023 Charfty's bankers The co-operati BanK PO Box 250. Delf House. 5outhway. Skelmersdale. WN8 6WT. TSB Bank plc. 44 Market Place, WanLize, Oxon OX 12 BAR (Closed on 4 Novefflber 2020) and CCLA, Senator House, 85 Queen Vlrtoria StreeL London EC4V 4Er. Approved by the Trustees on 3 Au8USt 2023 and si8ned on their behaW by: Mark Godden Treasurer
INDEPENDENT EXAMINER'S REPORT TO THE TRusfEES OF THE GROVE DAY CEpifRE FOR THE ELDERLY CHARITY NUMBER: 1182474 I report on the financial statements of the Charity for the year ended 30 June 2023, which are set out on pages 6 to 11 appended to this reFQrt. Respectlve responslblllths of trustees and examlner The charity's trustees are responsible for the preparatlon of the financial statements. The charlty's trustees conslder that an audit is not required for this year under section 144 of the Charitles Act 20111.the Charities Act") and that an independent examination is needed. It is my responsibllity to.. examine the accounts under section 145 of the Charlties ACL to follow the prdre$ lald down In the general dlrectlons glven by the Chaty Commlsslon (under section 1451511bl of the Charltles Act, and to state whether partiCLblar matters have come to my attentlon. Basls of Independent exaffllnu's ststement My examination was carried out in accordance with general Dlrertions glven by the Charlty Commis51on. An examlnation includes a review of the accountin8 records kept by the charlty and a Comparison of the flnancial statements presented with those records. It also includes conslderatlon of any unusual items or disclosures in the financial statements and seekln8 explanatlons from the trustees concernlni any such mètters. The ProdUreS undertaken do not provlde all the evidence that would be required in an audit, and consequently no opinion is given as to whether the financial statements present a 'true arKI fair, view. and the report is limited to those matters set out in the Statement below. Independent examlnees statement In connectlon with my examlnatlon, no matter has come to my attention: 111 Whlch Klves me reasonable cause to believe that In. any rnaterl41 respect, the requlrements: to keep a¢countln8 records In accordance with settion 130 of the tharlties Act: and to prepare flnanclal statements whlch accord with the a¢countin8 rewrds and comply with the accountlng requirements of the CharitSes Act have not been met; or 121 To whlch, In my oplnlon, attention shotJi&be drawn in order to enable a proper understanding of the finarKial staterfjents to be reached. SK Dext* Chartered Accountant Grove, Oxon 3 August 2023
GROVE DAY CENTRE FOR THE ELDERLY STATEMENT OF FINANCIAL ACTIVITIES
For the year ended 30 June 2023
| Note Unrestricted Restricted Total funds funds 2023 £ £ £ Income and endowments from: Client fees 27,440 27,440 Fund raising 3 609 609 Donations and legacies 4 1,290 1,290 Investments 884 884 Other 5 986 986 Total Income 31,209 31,209 Charitible activity expenditure on: Building costs Rent 269 269 Utilities 6 1,660 1,660 Insurance 1,225 1,225 Telephone and broadband 540 540 Maintenance 7 1,681 1,681 Depreciation - Buildings 10 - 1,857 1,857 Centre activity costs Food 3,609 3,609 Activity supplies 108 108 Cleaning supplies 142 142 Kitchen supplies 263 263 Newspapers - - Minor equipment 8 30 30 PPE and clothing - - Depreciation - Furniture and equipment 10 1,856 1,856 Loss on disposal of fixed assets - - Management and administration Salaries 9 27,976 27,976 Printing, postage and stationery 33 33 Bank charges 210 210 Gifts 33 33 Staff training - - Safeguarding - - Website and computer supplies 33 33 Total Expenditure 39,668 1,857 41,525 Net (Expenditure)/Income for the year (8,459) (1,857) (10,316) Reconciliation of funds: Total funds brought forward 56,621 43,680 100,301 Total funds carried forward 48,162 41,823 89,985 |
Total 2022 £ 21,213 1,101 3,087 74 859 |
|---|---|
| 26,334 | |
| 269 1,503 1,332 527 1,105 1,857 2,336 210 24 305 2 108 173 2,024 289 28,848 68 125 117 48 148 11 |
|
| 41,429 | |
| (15,095) 115,396 |
|
| 100,301 |
The notes on pages 8 to 11 form an integral part of these financial statements
6
GROVE DAYCtNTrE FOR THE ELDERLY As•t30Jww202J Tawbleassets 49 246 Debtors prepaymertts Cash at barsk and In hand li 12 1ffi40 L608 39,166 45,799 40 47 407 Crtdiim: •mounts falllw due wlthln or* 65 40.739 47.342 Totalftrtosxts 89.985 I,301 Fund• ofth•th• Rcted incomefund5 Ufftstrlcted inM•1Unth Tetolchorltyfvnds 41A23 43,680 48,162 56,621 89 985 1(Kl,301 ME Godden Tr¢•sur
GROVE DAY CENTRE FOR THE ELDERLY NOTES TO THE FINANCIAL STATEMENTS
For the year ended 30 June 2023
1 Basis of preparation
1.1 - Basis of accounting
These financial statements have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant notes to these financial statements.
The financial statements have been prepared in accordance with the second edition of the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011.
The Charity constitutes a public benefit entity as defined by FRS 102.
1.2 - Going concern
The trustees consider that there are no material uncertainties about the Charity's ability to continue as a going concern. The COVID-19 pandemic has had an impact on the Charity’s finances. In particular, when the Grove Day Centre reopened in 2021 the costs were higher and client numbers lower than before the pandemic. Although numbers of clients attending are slowly increasing and fees have been increased, the Centre continues to make a loss on each session. The trustees have reviewed the financial resources and taken actions to minimise expenditure where possible and also to promote the Centre in order to attract new clients. They consider that the Charity can continue operating in the current situation and for the foreseeable future.
1.3 - Change of accounting policy
The financial statements present a true and fair view and the accounting policies adopted are those outlined in note 2 below.
1.4 - Changes to accounting estimates
No changes to accounting estimates have occurred in the reporting period.
1.5 - Material prior year errors
No material prior year errors have been identified in the reporting period.
2 Accounting policies
2.1 - Reconciliation with previous generally accepted accounting practice
In preparing the financial statements, the trustees have considered whether in applying the accounting policies required by FRS 102 and the Charities SORP FRS 102 a restatement of comparative items was needed. No restatements were required.
2.2 - Income
Recognition of income
These are included in the Statement of Financial Activities (SoFA) when:
-
the charity becomes entitled to the resources;
-
it is more likely than not that the trustees will receive the resources; and
-
the monetary value can be measured with sufficient reliability.
Offsetting
There has been no offsetting of assets and liabilities, or income and expenses, unless required or permitted by the FRS 102 SORP or FRS 102.
Grants and donations
Theses are only included in the SoFA when the charity has unconditional entitlement to the resources.
Government grants
The charity has not received any government grants in the reporting period.
Volunteer help
The value of any voluntary help received is not included in the financial statements but is described in the trustees’ report.
Income from interest
This is included in the financial statements when receipt is probable and the amount receivable can be measured reliably.
8
GROVE DAY CENTRE FOR THE ELDERLY NOTES TO THE FINANCIAL STATEMENTS
For the year ended 30 June 2023
2.3 - Expenditure and liabilities
Liability recognition
Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the Charity to pay out resources and the amount of the obligation can be measured with reasonable certainty.
Redundancy cost
The Charity made no redundancy payments during the reporting period.
Deferred income
No material item of deferred income has been included in the financial statements.
Creditors
Any creditors the Charity has have been measured at settlement amounts less any trade discounts.
2.4 - Assets
Tangible fixed assets for use by charity
These are capitalised if they can be used for more than one year and cost more than £200. They are valued at cost.
Depreciation
Depreciation is provided on the Day Centre building and furniture at the following rates based on the estimated useful life of these fixed assets and their anticipated residual value:-
-
Leasehold Land & Buildings: 2% per annum on cost
-
Furniture, Fixtures & Fittings: 20% per annum on reducing balance
Investments
The Charity has cash on deposit with a maturity date of less than one year.
| 3 Fund raising Weekly client raffles (net of prizes) Nail service Grove Extravaganza Other fundraising 4 Donations and legacies Unrestricted donations Wantage District Coronation Fund Customers of The Bell, Grove The Kingsgrove Trust Grove Village Hall Funeral collections Other 5 Other Solar panels - Feed in tariff Sundry 6 Utilities Electricity Gas Water Waste collection |
£ 2023 499 25 - 85 609 500 305 150 - - 335 1,290 888 98 986 595 672 300 93 1,660 |
£ 2022 831 18 102 150 |
|---|---|---|
| 1,101 | ||
| 500 460 150 100 625 1,252 |
||
| 3,087 | ||
| 859 - |
||
| 859 | ||
| 604 541 265 93 |
||
| 1,503 |
9
GROVE DAY CENTRE FOR THE ELDERLY NOTES TO THE FINANCIAL STATEMENTS
For the year ended 30 June 2023
| Maintenance Interior Boiler repair and servicing Equipment servicing General repairs Electrical repairs, safety checks and batteries Plumbing Other Exterior Gardening/Clearance of Wasp Nest Repairs to pathway Window cleaning Minor equipment Toaster Hot water urn Trolley |
£ 2023 1,125 63 157 26 125 - 70 55 60 1,681 30 - - 30 |
£ 2022 105 571 22 302 - 45 - - 60 |
|---|---|---|
| 1,105 | ||
| - 53 55 |
||
| 108 |
7 Maintenance
8 Minor equipment
9 Salaries
A total of £27,976 was paid to the Manager, Assistant Managers, Cooks & Cleaner for their services to the Charity. The Charity currently has five part time employees which equates to an average of one full time employees for the year with all employee time involved in providing either support services to charitable activities or support to the governance of the charity. No employee received employee benefits of more than £60,000 during the year.
| 10 Tangible assets Cost Brought forward and At 30 June 2023 Depreciation Brought forward Charge for the period At 30 June 2023 Net book value At 30 June 2023 At 30 June 2022 |
Leasehold land and buildings 92,858 49,178 1,857 51,035 41,823 43,680 |
Furniture, fixtures and fittings 19,722 11,948 1,555 13,503 6,219 7,774 |
Equipment 1,787 282 301 583 1,204 1,505 |
£ Total |
|---|---|---|---|---|
| 114,367 | ||||
| 61,408 3,713 |
||||
| 65,121 | ||||
| 49,246 | ||||
| 52,959 |
10
GROVE DAY CENTRE FOR THE ELDERLY NOTES TO THE FINANCIAL STATEMENTS
For the year ended 30 June 2023
| 11 Debtors and prepayments Debtors Prepayments 12 Cash at bank and in hand Short term deposits Cash at bank Cash in hand Expense Floats 13 Creditors: amounts falling due within one year Creditors Accruals |
£ 2023 698 942 1,640 30,963 7,859 209 135 39,166 - 67 67 |
£ 2022 488 1,120 |
|---|---|---|
| 1,608 | ||
| 35,079 10,145 375 200 |
||
| 45,799 | ||
| - 65 |
||
| 65 |
14 Trustees
During the period none of the trustees have been paid any remuneration or received any other benefits from an employment with the Charity or a related entity. Trustees expenses of £Nil were incurred during the period.
11