## **Grove Day Centre for the Elderly**
## **Report and Financial Statements**
## **30 June 2023**
## **Charity No: 1182474**
|**Contents**|**Page**|
|---|---|
|Report of the Trustees|2-4|
|Independent Examiner’s Report|5|
|Statement of Financial Activities|6|
|Balance Sheet|7|
|Notes to the Financial Statements|8-11|
**School Lane, Grove, Oxon OX12 7LB Tel: 01235 770074**
1
## **GROVE DAY CENTRE FOR THE ELDERLY REPORT OF THE TRUSTEES**
## **For the year ended 30 June 2023**
The Trustees present their report and financial statements of the Charity for the year ended 30 June 2023.
## **Objectives and activities**
Grove Day Centre for the Elderly was founded in 1988 with the objective to promote the welfare of the elderly and infirm in Grove and its surrounding areas. It achieved charity status in 1992.
On 14 March 2019, this Charitable Incorporated Organisation (CIO) was registered with the Charity Commission and on 1 March 2020, all assets, liabilities, employees, operations, and activities of Grove Day Centre for the Elderly were transferred from the Unincorporated Association Charity No 1010797 to Charity No 1182474.
When setting objectives and planning activities the Trustees consider the Charity Commission's public benefit guidance.
The main activities undertaken by the Charity for the public benefit include:
- A twice weekly meeting at the Day Centre on Tuesday and Thursday, providing fellowship, a range of activities and a hot meal.
- A Summer outing and/or annual Christmas luncheon arranged each year.
- Assisting with making transport arrangements each week, to enable all those who wish to take part to do so.
- The Day Centre Manager, Assistants, Cooks, Volunteers and Clients interact and have a close supportive bond.
## **Achievements and performance**
The Centre has continued to provide a valuable service to the local community.
A total of 101 sessions were operated in the current financial year with a total of 1,098 clients attending (2022: 940). The average for the year of 10.8 clients per session is higher than the previous year, but continues to be lower than the pre-pandemic levels of 17.4 clients per session.
Our Volunteer helpers continue to contribute greatly towards the operation of the Day Centre, for which the Charity is very grateful.
2
## **GROVE DAY CENTRE FOR THE ELDERLY REPORT OF THE TRUSTEES (CONTINUED)**
## **For the year ended 30 June 2023**
## **Financial review**
The financial statements show a net deficit of income over expenditure for the year of £10,316. (2022: Net deficit of £15,095)
The Trustees, Staff and Volunteers are working to promote the Centre with a plan to increase client numbers so that the Centre operates with a surplus.
At the year end the Charity held £39,166 in liquid assets. (2022: £45,799). Although the Day Centre is currently operating with a deficit, the Trustees are of the opinion that they have sufficient resources to enable the Charity to continue to operate for the foreseeable future.
## **Structure, governance, and management**
The Charitable Incorporated Organisation (CIO) was established by a constitution adopted on 17 January 2019.
The CIO is managed by the Charity Trustees and helped by a team of dedicated volunteers. Charity Trustee meetings are held regularly during the year to which all Trustees are invited. The Day Centre Manager is also normally invited to attend.
The first Charity Trustees were elected for a term of either 3 or 4 years. Subsequent appointments are made by resolution passed at a properly convened meeting of the Charity Trustees and are for a term of 3 years.
## **Reference and administrative details**
Grove Day Centre for the Elderly is registered with the Charity Commission (No. 1182474) and its principal office address is School Lane, Grove, Wantage, Oxon, OX12 7LB.
The following are the names of the Charity Trustees who managed the Charity during the year ended 30 June 2023 or have been appointed up to the date on which these financial statements were approved.
|approved.|||
|---|---|---|
|**Name**|**Originally appointed/(****_Resigned_)**|**Office held(if any) and dates of office**|
|Eric Hollinrake|17 Jan 2019/ _(17 Jan 2023)_||
|Lynfa Blackmore|17 Jan 2019||
|Elisabeth Green|24 Jun 2020|Secretary (From 24 Jun 2020)|
|Mark Godden|14 Jul 2020|Treasurer(From 14 Jul 2020)|
|Peter Challis|23 Oct 2020||
The Day Centre Manager, until 31 May 2023, was Judy Hollingsworth. The Trustees are in the process of appointing a new Manager.
3
GROVE DAY CENTRE FOR THE ELDERLY
REPORT OF THE TRUSTEES ICONTINUEDI
For the year ended 30Jun¢ 2023
Charfty's bankers
The co-operati BanK PO Box 250. Delf House. 5outhway. Skelmersdale. WN8 6WT.
TSB Bank plc. 44 Market Place, WanLize, Oxon OX 12 BAR (Closed on 4 Novefflber 2020) and CCLA,
Senator House, 85 Queen Vlrtoria StreeL London EC4V 4Er.
Approved by the Trustees on 3 Au8USt 2023 and si8ned on their behaW by:
Mark Godden
Treasurer
INDEPENDENT EXAMINER'S REPORT TO THE
TRusfEES OF THE GROVE DAY CEpifRE FOR THE ELDERLY
CHARITY NUMBER: 1182474
I report on the financial statements of the Charity for the year ended 30 June 2023, which are set out
on pages 6 to 11 appended to this reFQrt.
Respectlve responslblllths of trustees and examlner
The charity's trustees are responsible for the preparatlon of the financial statements. The charlty's
trustees conslder that an audit is not required for this year under section 144 of the Charitles Act
20111.the Charities Act") and that an independent examination is needed.
It is my responsibllity to..
examine the accounts under section 145 of the Charlties ACL
to follow the prdre$ lald down In the general dlrectlons glven by the Chaty Commlsslon
(under section 1451511bl of the Charltles Act, and
to state whether partiCLblar matters have come to my attentlon.
Basls of Independent exaffllnu's ststement
My examination was carried out in accordance with general Dlrertions glven by the Charlty
Commis51on. An examlnation includes a review of the accountin8 records kept by the charlty and a
Comparison of the flnancial statements presented with those records. It also includes conslderatlon
of any unusual items or disclosures in the financial statements and seekln8 explanatlons from the
trustees concernlni any such mètters. The ProdUreS undertaken do not provlde all the evidence
that would be required in an audit, and consequently no opinion is given as to whether the financial
statements present a 'true arKI fair, view. and the report is limited to those matters set out in the
Statement below.
Independent examlnees statement
In connectlon with my examlnatlon, no matter has come to my attention:
111 Whlch Klves me reasonable cause to believe that In. any rnaterl41 respect, the requlrements:
to keep a¢countln8 records In accordance with settion 130 of the tharlties Act: and
to prepare flnanclal statements whlch accord with the a¢countin8 rewrds and comply with
the accountlng requirements of the CharitSes Act have not been met; or
121 To whlch, In my oplnlon, attention shotJi&be drawn in order to enable a proper understanding of
the finarKial staterfjents to be reached.
SK Dext*
Chartered Accountant
Grove, Oxon
3 August 2023
## **GROVE DAY CENTRE FOR THE ELDERLY STATEMENT OF FINANCIAL ACTIVITIES**
**For the year ended 30 June 2023**
|**Note**
**Unrestricted**
**Restricted**
**Total**
**funds**
**funds**
**2023**
**£**
**£**
**£**
**Income and endowments from:**
Client fees
27,440
27,440
Fund raising
3
609
609
Donations and legacies
4
1,290
1,290
Investments
884
884
Other
5
986
986
**Total Income**
31,209
31,209
**Charitible activity expenditure on:**
**Building costs**
Rent
269
269
Utilities
6
1,660
1,660
Insurance
1,225
1,225
Telephone and broadband
540
540
Maintenance
7
1,681
1,681
Depreciation - Buildings
10
-
1,857
1,857
**Centre activity costs**
Food
3,609
3,609
Activity supplies
108
108
Cleaning supplies
142
142
Kitchen supplies
263
263
Newspapers
-
-
Minor equipment
8
30
30
PPE and clothing
-
-
Depreciation - Furniture and equipment
10
1,856
1,856
Loss on disposal of fixed assets
-
-
**Management and administration**
Salaries
9
27,976
27,976
Printing, postage and stationery
33
33
Bank charges
210
210
Gifts
33
33
Staff training
-
-
Safeguarding
-
-
Website and computer supplies
33
33
**Total Expenditure**
39,668
1,857
41,525
**Net (Expenditure)/Income for the year**
(8,459)
(1,857)
(10,316)
**Reconciliation of funds:**
Total funds brought forward
56,621
43,680
100,301
**Total funds carried forward**
48,162
41,823
89,985|**Total**
**2022**
**£**
21,213
1,101
3,087
74
859|
|---|---|
||26,334|
||269
1,503
1,332
527
1,105
1,857
2,336
210
24
305
2
108
173
2,024
289
28,848
68
125
117
48
148
11|
||41,429|
||(15,095)
115,396|
||100,301|
The notes on pages 8 to 11 form an integral part of these financial statements
6
GROVE DAYCtNTrE FOR THE ELDERLY
As•t30Jww202J
Tawbleassets
49 246
Debtors prepaymertts
Cash at barsk and In hand
li
12
1ffi40 L608
39,166
45,799
40 47 407
Crtdiim: •mounts falllw due wlthln or*
65
40.739
47.342
Totalftrtosxts
89.985 I,301
Fund• ofth•th•
Rcted incomefund5
Ufftstrlcted inM•1Unth
Tetolchorltyfvnds
41A23
43,680
48,162
56,621
89 985 1(Kl,301
ME Godden
Tr¢•sur
**GROVE DAY CENTRE FOR THE ELDERLY NOTES TO THE FINANCIAL STATEMENTS**
**For the year ended 30 June 2023**
## **1 Basis of preparation**
## **1.1 - Basis of accounting**
These financial statements have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant notes to these financial statements.
The financial statements have been prepared in accordance with the second edition of the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011.
The Charity constitutes a public benefit entity as defined by FRS 102.
## **1.2 - Going concern**
The trustees consider that there are no material uncertainties about the Charity's ability to continue as a going concern. The COVID-19 pandemic has had an impact on the Charity’s finances. In particular, when the Grove Day Centre reopened in 2021 the costs were higher and client numbers lower than before the pandemic. Although numbers of clients attending are slowly increasing and fees have been increased, the Centre continues to make a loss on each session. The trustees have reviewed the financial resources and taken actions to minimise expenditure where possible and also to promote the Centre in order to attract new clients. They consider that the Charity can continue operating in the current situation and for the foreseeable future.
## **1.3 - Change of accounting policy**
The financial statements present a true and fair view and the accounting policies adopted are those outlined in note 2 below.
## **1.4 - Changes to accounting estimates**
No changes to accounting estimates have occurred in the reporting period.
## **1.5 - Material prior year errors**
No material prior year errors have been identified in the reporting period.
## **2 Accounting policies**
## **2.1 - Reconciliation with previous generally accepted accounting practice**
In preparing the financial statements, the trustees have considered whether in applying the accounting policies required by FRS 102 and the Charities SORP FRS 102 a restatement of comparative items was needed. No restatements were required.
## **2.2 - Income**
## _**Recognition of income**_
These are included in the Statement of Financial Activities (SoFA) when:
- the charity becomes entitled to the resources;
- it is more likely than not that the trustees will receive the resources; and
- the monetary value can be measured with sufficient reliability.
## _**Offsetting**_
There has been no offsetting of assets and liabilities, or income and expenses, unless required or permitted by the FRS 102 SORP or FRS 102.
## _**Grants and donations**_
Theses are only included in the SoFA when the charity has unconditional entitlement to the resources.
## _**Government grants**_
The charity has not received any government grants in the reporting period.
## _**Volunteer help**_
The value of any voluntary help received is not included in the financial statements but is described in the trustees’ report.
## _**Income from interest**_
This is included in the financial statements when receipt is probable and the amount receivable can be measured reliably.
8
**GROVE DAY CENTRE FOR THE ELDERLY NOTES TO THE FINANCIAL STATEMENTS**
## **For the year ended 30 June 2023**
## **2.3 - Expenditure and liabilities**
## _**Liability recognition**_
Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the Charity to pay out resources and the amount of the obligation can be measured with reasonable certainty.
## _**Redundancy cost**_
The Charity made no redundancy payments during the reporting period.
## _**Deferred income**_
No material item of deferred income has been included in the financial statements.
## _**Creditors**_
Any creditors the Charity has have been measured at settlement amounts less any trade discounts.
## **2.4 - Assets**
## _**Tangible fixed assets for use by charity**_
These are capitalised if they can be used for more than one year and cost more than £200. They are valued at cost.
## _**Depreciation**_
Depreciation is provided on the Day Centre building and furniture at the following rates based on the estimated useful life of these fixed assets and their anticipated residual value:-
- Leasehold Land & Buildings: 2% per annum on cost
- Furniture, Fixtures & Fittings: 20% per annum on reducing balance
## _**Investments**_
The Charity has cash on deposit with a maturity date of less than one year.
|**3 Fund raising**
Weekly client raffles (net of prizes)
Nail service
Grove Extravaganza
Other fundraising
**4 Donations and legacies**
**_Unrestricted donations_**
Wantage District Coronation Fund
Customers of The Bell, Grove
The Kingsgrove Trust
Grove Village Hall
Funeral collections
Other
**5 Other**
Solar panels - Feed in tariff
Sundry
**6 Utilities**
Electricity
Gas
Water
Waste collection|_£_
_2023_
499
25
-
85
609
500
305
150
-
-
335
1,290
888
98
986
595
672
300
93
1,660|_£_
_2022_
831
18
102
150|
|---|---|---|
|||1,101|
|||500
460
150
100
625
1,252|
|||3,087|
|||859
-|
|||859|
|||604
541
265
93|
|||1,503|
9
**GROVE DAY CENTRE FOR THE ELDERLY NOTES TO THE FINANCIAL STATEMENTS**
## **For the year ended 30 June 2023**
|**Maintenance**
_Interior_
Boiler repair and servicing
Equipment servicing
General repairs
Electrical repairs, safety checks and batteries
Plumbing
Other
_Exterior_
Gardening/Clearance of Wasp Nest
Repairs to pathway
Window cleaning
**Minor equipment**
Toaster
Hot water urn
Trolley|_£_
_2023_
1,125
63
157
26
125
-
70
55
60
1,681
30
-
-
30|_£_
_2022_
105
571
22
302
-
45
-
-
60|
|---|---|---|
|||1,105|
|||-
53
55|
|||108|
## **7 Maintenance**
## **8 Minor equipment**
## **9 Salaries**
A total of £27,976 was paid to the Manager, Assistant Managers, Cooks & Cleaner for their services to the Charity. The Charity currently has five part time employees which equates to an average of one full time employees for the year with all employee time involved in providing either support services to charitable activities or support to the governance of the charity. No employee received employee benefits of more than £60,000 during the year.
|**10 Tangible assets**
**_Cost_**
Brought forward and At 30 June 2023
**_Depreciation_**
Brought forward
Charge for the period
At 30 June 2023
**_Net book value_**
At 30 June 2023
At 30 June 2022|_Leasehold land and_
_buildings_
92,858
49,178
1,857
51,035
41,823
43,680|_Furniture, fixtures and_
_fittings_
19,722
11,948
1,555
13,503
6,219
7,774|_Equipment_
1,787
282
301
583
1,204
1,505|_£_
_Total_|
|---|---|---|---|---|
|||||114,367|
|||||61,408
3,713|
|||||65,121|
|||||49,246|
|||||52,959|
10
**GROVE DAY CENTRE FOR THE ELDERLY NOTES TO THE FINANCIAL STATEMENTS**
**For the year ended 30 June 2023**
|**11 Debtors and prepayments**
Debtors
Prepayments
**12 Cash at bank and in hand**
Short term deposits
Cash at bank
Cash in hand
Expense Floats
**13 Creditors: amounts falling due within one year**
Creditors
Accruals|_£_
_2023_
698
942
1,640
30,963
7,859
209
135
39,166
-
67
67|_£_
_2022_
488
1,120|
|---|---|---|
|||1,608|
|||35,079
10,145
375
200|
|||45,799|
|||-
65|
|||65|
## **14 Trustees**
During the period none of the trustees have been paid any remuneration or received any other benefits from an employment with the Charity or a related entity. Trustees expenses of £Nil were incurred during the period.
11