Trustees. Annual Report for the period Period start date Day Period end dale Day Month 04 Month 04 Year Year 2024 From To Section A Reference and administration details Charity name Bristol & Somerset RAYNET Group Other names charity is known by nla Registered charity number lif any) 1182470 Charity's principal address 29 Coulsons Road Whitchurch Bristol Postcode BS14 ONN Names of the charity trustees who manage the charity Dat•s actod If not for whole ear Trusteg name Offi¢¥ lif any) Name of person lor bodyl entltled toa oint tru5188 ifan Mike Whitehead Chair Gill Whitehead Deputy Chair Treasurer Alan Williams Ron Hardie Trustee Martin Odam Trustee Lance Jordan Trustee Alan Ottaway Gary Belcher Trustee Trustee 10 11 12 13 14 15 16 17 18 19 20 Names of the trustees for the charity. if any. (for example, any ¢ustodian tru$teesl Name Dates acted if not for whole ear nla TAR March 2012
Names and addresses of advisers (Optional information) e of adviser Name Address nla Name of chief executive or names of senior stsff members {Optional Informatlon) Section B Structure, overnance and mana ement Description of the charity's trusts Bristol & Somerset RAYNET Group Articles of Association adopted 21° December 2020. Bristol & Somerset RAYNET Grou Unincorporated Association Type of governing document Constitution ado ted 14th March 2019. How the charity is constituted Trustee selection methods Trustees are elected or re-elected for a 3 year term at the Annual General Meeting held in July by the Group's membership. Additional governance issues (Optional information) Membership of the group is open to all those aged 14 and above. For ages 14 to 18 written parental or guardian permission is required. The day to day running of the Group is carried out by the trustees with financial decisions being taken by a simple majority vote. You rnay choose to include additional information, where relevant, about.. policies and procedures adopted for the induction and training of trustees; the charity's organisational structure and any wider network with which the charity works., The Group work direetly with the Local Government Authorities of Somerset County Council, North Somerset Council & Bristol City & County Council as well as Category 1 & 2 services providing additional communications support and is an affiliate member of the National organisation RAYNET-UK. relationship with any related parties., trustees, consideration of major risks and the system and procedures to manage them. Section C ectives and activities The Protection of Human Life and Propety for the public benefit, by providing an additional source of communications for emergencies or disasters or the prevention thereof. Summary of the objects of the charity set out in its governing document TAR March 2012
When discussing the events the group have been requested to assist with, the Trustees ensure that the Charity Commission's guidance on public benefit is kepl in mind. The main aclivities covered during this period were to provide event and safety communications for the following Charitable Organisations. Parkinsons Walk for Life- 9th July 2023. This year's event was held al a new location wilhin the grounds of the Blaise Castle Estate in North Bristol and comprised of a 1.5-mile and a 5- mile leisurely family walk around the estate grounds to raise monies for Parkinsons UK. Channel Events- Mendip Murmuration 10th June 2023. This evenl is a mountain bike race covering 35 miles of the Mendip Hills AONB, our services are used to provide resilient and reliable radio communications due to mobile phones not working over the terrain to ensure rider safety. Relish Running Races- Cheddar Gorge Challenge 11th June 2023. This event is a series of cross-country running races over the Mendip Hills AONB covering various distances up to and including a half marathon. Our services are again required lo provide resilient and reliable event and safely radio communications due to mobile phones not working over the terrain. Woodspring Wings - International Model Air Show 8th & 9th July 2023. This event takes place between Bristol and Weslon-super-mare and is one of the largest model air shows in Europe. Our role here was to control the radio netsork and to run the control room to ensure clear lines of communications were maintained at all times. Relish Running Ra¢es- Cheddar 10k Road Race 6th September 2023. This event is a closed road sponsored ran through the stunning Cheddar Gorge where our services are again required to provide resilienl and reliable event and safety radio communications due to mobile phones not working over the terrain. Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefiti Additlonal details of objectives and activities O tlonal infomiation Our members are 811 volunteers and provide their lime, equipment, and expertise as licensed radio amateurs freely for the benefit of our local communities and the organisations supporting them. You may choose to include further statements, where relevant, about.. policy on grantmaking-, policy programme related investment.. The Group use donations received to acquire new equipment to assist in the provision of resilient and reliable communications for situations when other forms of communications fail. contribution made by volunteers. Section D Achievements and performance TAR March 2012
Section D Achievements and performance Summary of the main achievements of the charity durlng the year Bristol & Somerset RAYNET Group have attended several events this year providing event and safety communications for events that would otherwise not be possible to run due to the lack of reliable communication routes. The organisations we have worked with have all expressed their thanks for the professional service we provide both on the event and with the assistance of their planning. The Group are very experienced in setting up and running communications facilities over challenging terrain and many of our members are long servirig. We have worked with several of the organisations listed above for many years now through several staff changes and our experience is always valued and appreciated when planning current events. Section E Financial review Cash at bank as of 5th April 2024 was £3799.49 in unrestricted funds. These funds are sufficient lo cover the Groups registration renewal fees to ttte National Organisation in January 2025 of approximately £200 and to pursue investment in off grid power sources such as Lithium-ion batteries and portable generators. No other outlays are expected at this lime. No specific fund reserves are set at this time as no addilion21 expenditure is ex ected. Brief ststement of the charity's policy on reserves Details of any funds materially in deficit None. Further financial review details (Optional informatlonl Bristol & Somerset RAYNET Group's only income is from donations received, it makes no charge for the services it provides lo the organisations or communities it supports. You may ¢hoose to include additional informalion, where relevant about.. the charity's principal sources of funds (including any fundraising)., how expenditure has supported Ihe key objectives of the charity., investment policy and objectives including any ethical investment policy adopted. The Group applied for a Grant from the Local Resilience Forum for the purchase of digital repeater and radio equipment and this application was approved and the digital eqLJipment has now been purchased. This will assist us to be able to provide further resilience and secure communicalions rf required. TAR March 2012
Section F Other optional information Future Plans. The Group are looking io be able to purchase off grid power sources such as generators & Lithium-lon batteries to extend the operating time of our digital radios and repeaters and to become more resilient when operating away from mains power or in the event of a local or more regionalised power outage. Section G Declaration The trustees declare that they have approved the trustees, report above. Signed on behalf of the ¢harity'S trustsds Signature{sl Full name{sl Position (eg Secretary, Chair, etc} Mike Whitehead Gill Vvhitehead Chair Deputy Chair Date 161h March 2025 TAR March 2012
RAYNET-UK Accounts 06 April 2023 to 06 April 2024 INCOME Brnakdown ol Ex n P•rEvont FA3 28IDJttJ Thè Big Cho01• GWG F1 t953 OYJ7QJ 0$1Tr7Q3 2rS 25OQQ 10D I0$j23 M•ndio Mumiuf4ti0n 1&08riJ 522A4 522A4 Joo.r 4 1fyV1W EXPENSW OIATr7QJ GslITOTG OIA)7ttJ &49NU•1lrcTa 2EQkJCfvwlknTOTG (d4)7tt3 MJW INItsTOTG 26 Lthf• 125.QU 2SD.QU OWWLJ QW723 Domknon DFQ3 04JOTQ3 DFQ D7r23 GBQWfyltwTQTG G4SNUfv•ltsTOTG tsth2ElllOCTtsTGW ?11)WJ RwG4SNUFwl 14U. I73 17? I973 eoj ¢ttJ 3.454.25 APCWothAYirG&rrn•ntsGIll P5l 5569 Pitk5naqnllW41qrLi Tot•1 •Ap•n• 150.OD 100.OD 574 $8042 21K4riJ 59AI 16h)W23 RunNry-GDrgvEnt Doln1rDrn •1hRo IOnOy23 QW12QS ij11 iLSiTr1k4 ObDV24 DoththIr¢m¢fIfnlrffjUU 41Tr1Q4 IW1124 2&124 AVNEf.UK RAYNEf.UK p• 1.Jg&ty) 170. 80428 Totri EV•ThtÈxF11 R4YNV.W SIM•r1D¢•rthPW• th) Totsl EMpTh•K 14337. Ex¥$ of Incom ndltur• In¢pm• Exp•ndKU 14337.62 B•hnc• h$10rd 7W2.51 + 3,7•DA9 3,7BP O•l•nc• A• itth• 5th otAprf12024