Trustees. Annual Report for the period
Period start date
Day
Period end dale
Day
Month
04
Month
04
Year
Year
2024
From
To
Section A
Reference and administration details
Charity name
Bristol & Somerset RAYNET Group
Other names charity is known by
nla
Registered charity number lif any)
1182470
Charity's principal address
29 Coulsons Road
Whitchurch
Bristol
Postcode
BS14 ONN
Names of the charity trustees who manage the charity
Dat•s actod If not for whole
ear
Trusteg name
Offi¢¥ lif any)
Name of person lor bodyl entltled
toa
oint tru5188
ifan
Mike Whitehead
Chair
Gill Whitehead
Deputy Chair
Treasurer
Alan Williams
Ron Hardie
Trustee
Martin Odam
Trustee
Lance Jordan
Trustee
Alan Ottaway
Gary Belcher
Trustee
Trustee
10
11
12
13
14
15
16
17
18
19
20
Names of the trustees for the charity. if any. (for example, any ¢ustodian tru$teesl
Name
Dates acted if not for whole
ear
nla
TAR
March 2012

Names and addresses of advisers (Optional information)
e of adviser
Name
Address
nla
Name of chief executive or names of senior stsff members {Optional Informatlon)
Section B
Structure,
overnance and mana
ement
Description of the charity's trusts
Bristol & Somerset RAYNET Group Articles of Association adopted 21°
December 2020.
Bristol & Somerset RAYNET Grou
Unincorporated Association
Type of governing document
Constitution ado
ted 14th March 2019.
How the charity is constituted
Trustee selection methods
Trustees are elected or re-elected for a 3 year term at the Annual General
Meeting held in July by the Group's membership.
Additional governance issues (Optional information)
Membership of the group is open to all those aged 14 and above.
For ages 14 to 18 written parental or guardian permission is required.
The day to day running of the Group is carried out by the trustees with
financial decisions being taken by a simple majority vote.
You rnay choose to include
additional information, where
relevant, about..
policies and procedures
adopted for the induction and
training of trustees;
the charity's organisational
structure and any wider
network with which the charity
works.,
The Group work direetly with the Local Government Authorities of
Somerset County Council, North Somerset Council & Bristol City & County
Council as well as Category 1 & 2 services providing additional
communications support and is an affiliate member of the National
organisation RAYNET-UK.
relationship with any related
parties.,
trustees, consideration of
major risks and the system
and procedures to manage
them.
Section C
ectives and activities
The Protection of Human Life and Propety for the public benefit, by
providing an additional source of communications for emergencies or
disasters or the prevention thereof.
Summary of the objects of the
charity set out in its
governing document
TAR
March 2012

When discussing the events the group have been requested to assist
with, the Trustees ensure that the Charity Commission's guidance on
public benefit is kepl in mind.
The main aclivities covered during this period were to provide event and
safety communications for the following Charitable Organisations.
Parkinsons Walk for Life- 9th July 2023.
This year's event was held al a new location wilhin the grounds of the
Blaise Castle Estate in North Bristol and comprised of a 1.5-mile and a 5-
mile leisurely family walk around the estate grounds to raise monies for
Parkinsons UK.
Channel Events- Mendip Murmuration 10th June 2023.
This evenl is a mountain bike race covering 35 miles of the Mendip Hills
AONB, our services are used to provide resilient and reliable radio
communications due to mobile phones not working over the terrain to
ensure rider safety.
Relish Running Races- Cheddar Gorge Challenge 11th June 2023.
This event is a series of cross-country running races over the Mendip
Hills AONB covering various distances up to and including a half
marathon. Our services are again required lo provide resilient and
reliable event and safely radio communications due to mobile phones not
working over the terrain.
Woodspring Wings - International Model Air Show 8th & 9th July 2023.
This event takes place between Bristol and Weslon-super-mare and is
one of the largest model air shows in Europe. Our role here was to
control the radio netsork and to run the control room to ensure clear lines
of communications were maintained at all times.
Relish Running Ra¢es- Cheddar 10k Road Race 6th September 2023.
This event is a closed road sponsored ran through the stunning Cheddar
Gorge where our services are again required to provide resilienl and
reliable event and safety radio communications due to mobile phones not
working over the terrain.
Summary of the main
activities undertaken for the
public benefit in relation to
these objects (include within
this section the statutory
declaration that trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefiti
Additlonal details of objectives and activities
O tlonal infomiation
Our members are 811 volunteers and provide their lime, equipment, and
expertise as licensed radio amateurs freely for the benefit of our local
communities and the organisations supporting them.
You may choose to include
further statements, where
relevant, about..
policy on grantmaking-,
policy programme related
investment..
The Group use donations received to acquire new equipment to assist in
the provision of resilient and reliable communications for situations when
other forms of communications fail.
contribution made by
volunteers.
Section D
Achievements and performance
TAR
March 2012

Section D
Achievements and performance
Summary of the main
achievements of the charity
durlng the year
Bristol & Somerset RAYNET Group have attended several events this
year providing event and safety communications for events that would
otherwise not be possible to run due to the lack of reliable communication
routes. The organisations we have worked with have all expressed their
thanks for the professional service we provide both on the event and with
the assistance of their planning. The Group are very experienced in
setting up and running communications facilities over challenging terrain
and many of our members are long servirig. We have worked with
several of the organisations listed above for many years now through
several staff changes and our experience is always valued and
appreciated when planning current events.
Section E
Financial review
Cash at bank as of 5th April 2024 was £3799.49 in unrestricted funds.
These funds are sufficient lo cover the Groups registration renewal fees
to ttte National Organisation in January 2025 of approximately £200 and
to pursue investment in off grid power sources such as Lithium-ion
batteries and portable generators.
No other outlays are expected at this lime.
No specific fund reserves are set at this time as no addilion21 expenditure
is ex
ected.
Brief ststement of the
charity's policy on reserves
Details of any funds materially
in deficit
None.
Further financial review details (Optional informatlonl
Bristol & Somerset RAYNET Group's only income is from donations
received, it makes no charge for the services it provides lo the
organisations or communities it supports.
You may ¢hoose to include
additional informalion, where
relevant about..
the charity's principal
sources of funds (including
any fundraising).,
how expenditure has
supported Ihe key objectives
of the charity.,
investment policy and
objectives including any
ethical investment policy
adopted.
The Group applied for a Grant from the Local Resilience Forum for the
purchase of digital repeater and radio equipment and this application was
approved and the digital eqLJipment has now been purchased. This will
assist us to be able to provide further resilience and secure
communicalions rf required.
TAR
March 2012

Section F
Other optional information
Future Plans.
The Group are looking io be able to purchase off grid power sources such as generators & Lithium-lon
batteries to extend the operating time of our digital radios and repeaters and to become more resilient when
operating away from mains power or in the event of a local or more regionalised power outage.
Section G
Declaration
The trustees declare that they have approved the trustees, report above.
Signed on behalf of the ¢harity'S trustsds
Signature{sl
Full name{sl
Position (eg Secretary, Chair,
etc}
Mike Whitehead
Gill Vvhitehead
Chair
Deputy Chair
Date
161h March 2025
TAR
March 2012

RAYNET-UK
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