Trustees’ Annual Report for the period
From Period start date To April 2022 Period end date December 2023 Charity name: Lytchett Minster and Upton Beacon Community Association
Charity registration number: 1182444
Objectives and Activities
To benefit the inhabitants of Lytchett Minster and Upton without distinction of age, sex or of political, religious or other opinions by associating with local authorities, voluntary organisations and inhabitants to advance education, social welfare, recreation and leisuretime activities and to manage and maintain the Community Centre furtherance of this objective.
The Community Centre is used provide accommodation for local groups and organisations including health and fitness, Girl Guides, Play School, Church Sunday School, blood donation and theatre presentations.
Achievements and Performance
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SORP reference
The principal activity of the
Association will be centred on
the maintenance and
Para 1.20
operation of the Community
Centre including provision for
free use for events which
benefit the parish residents.
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Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | The upkeep and letting of the hall provide facilities for local groups, the LUBCA Ladybird playgroup, and St Dunstan’s Church. We now offer some free sessions to localgroups who benefit the community |
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| in a non-sectarian way. An example of this would be the use of the hall for no fee for the annual horticultural show. |
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| Performance of fundraising activities against objectives set |
Para 1.41 | The hall is let to users at a nominal rate adequate to maintain the building, pay the incurred costs such as heating and water etc., and maintain a financial reserve as detailed below. Recently the committee have applied for grants to help improve the centre and repair it where necessary. |
Financial Review
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The charity accounts are now prepared as the old version LUCA is now closed. The new charity LUBCA accounts run from end January to end January the following year with reporting to commission in April yearly. |
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| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Reserves are held in LUBCA so that any immediate repairs to the building can be funded and so that in the event of zero bookings we can continue to pay our bills for 6 months |
| Amount of reserves held | Para 1.22 | £30K |
| Reasons for holding zero reserves |
Para 1.22 | None |
| Details of fund materially in deficit |
Para 1.24 | None |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | The only threat to the charity continuing is that the trustees all leave or the building is destroyed or the dioses of Salisbury reclaim the building |
Additional information (optional) You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Future Hall lettings Fund raising events such as table top sales and quiz nights Grants for hall improvements |
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| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | none |
| A description of the principal risks facing the charity |
Para 1.46 | If lettings were to drop to zero there would be no income. This was thought unlikely as the community use the facility widely. |
Structure, Governance and Management
| Description of charity’s trusts: |
An AGM was held in April 2022 to formerly open as LUBCA with 8 trustees |
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| Type of governing document | Para 1.25 | The constitution is our governing document. body at present. Management of the Hall is governed by a lease from the Salisbury Diocesan Board of Finance. A new lease is drafted and accepted. |
| How is the charity constituted? |
Para 1.25 | It is a Charitable incorporated Organisation |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Voluntary and co-opted at the AGM if no objections from members |
Reference and Administrative details
| Charity name | Lytchett Minster and Upton Community Association |
|---|---|
| Other name the charity uses | LUCA at present until we can close it |
| Registered charity number | 1182444 |
| Charity’s principal address | The Community Centre Poole Road Upton Dorset BH165JA |
Other optional information
The charity has been running for a year and is solvent. Grants have been given to update the heating and a new boiler has been installed.
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
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|---|---|---|
| Mrs Lynn Sandra Wright | ||
Chair and Trustee |
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| 29/04/2023 | ||
| 29/04/2023 |
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