## **Trustees’ Annual Report for the period** **From Period start date To April 2022 Period end date December 2023 Charity name: Lytchett Minster and Upton Beacon Community Association** ## **Charity registration number: 1182444** ## **Objectives and Activities** To benefit the inhabitants of Lytchett Minster and Upton without distinction of age, sex or of political, religious or other opinions by associating with local authorities, voluntary organisations and inhabitants to advance education, social welfare, recreation and leisuretime activities and to manage and maintain the Community Centre furtherance of this objective. The Community Centre is used provide accommodation for local groups and organisations including health and fitness, Girl Guides, Play School, Church Sunday School, blood donation and theatre presentations. ## **Achievements and Performance** **----- Start of picture text -----**
SORP reference
The principal activity of the
Association will be centred on
the maintenance and
Para 1.20
operation of the Community
Centre including provision for
free use for events which
benefit the parish residents.
**----- End of picture text -----**
## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|The upkeep and letting of the hall provide
facilities for local groups, the LUBCA
Ladybird playgroup, and St Dunstan’s
Church. We now offer some free sessions
to localgroups who benefit the community|| |---|---|---|---| |||in a non-sectarian way. An example of this
would be the use of the hall for no fee for
the annual horticultural show.| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|The hall is let to users at a nominal rate
adequate to maintain the building, pay the
incurred costs such as heating and water
etc., and maintain a financial reserve as
detailed below. Recently the committee
have applied for grants to help improve the
centre and repair it where necessary.| ## **Financial Review** |Review of the charity’s
financial position at the end
of the period|Para 1.21|The charity accounts are now prepared as
the old version LUCA is now closed. The
new charity LUBCA accounts run from end
January to end January the following year
with reporting to commission in April yearly.| |---|---|---| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|Reserves are held in LUBCA so that any
immediate repairs to the building can be
funded and so that in the event of zero
bookings we can continue to pay our bills
for 6 months| |Amount of reserves held|Para 1.22|£30K| |Reasons for holding zero
reserves|Para 1.22|None| |Details of fund materially in
deficit|Para 1.24|None| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|The only threat to the charity continuing is
that the trustees all leave or the building is
destroyed or the dioses of Salisbury
reclaim the building| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Future Hall lettings
Fund raising events such as table top sales
and quiz nights
Grants for hall improvements| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|none| |A description of the principal
risks facing the charity|Para 1.46|If lettings were to drop to zero there would
be no income. This was thought unlikely as
the community use the facility widely.| ## **Structure, Governance and Management** |Description of charity’s
trusts:||An AGM was held in April 2022 to formerly
open as LUBCA with 8 trustees| |---|---|---| |Type of governing document|Para 1.25|The constitution is our governing
document. body at present. Management of
the Hall is governed by a lease from the
Salisbury Diocesan Board of Finance. A
new lease is drafted and accepted.| |How is the charity
constituted?|Para 1.25|It is a Charitable incorporated Organisation| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Voluntary and co-opted at the AGM if no
objections from members| ## **Reference and Administrative details** |Charity name|Lytchett Minster and Upton Community Association| |---|---| |Other name the charity uses|LUCA at present until we can close it| |Registered charity number|1182444| |Charity’s principal address|The Community Centre
Poole Road
Upton
Dorset
BH165JA| ||| ## **Other optional information** The charity has been running for a year and is solvent. Grants have been given to update the heating and a new boiler has been installed. ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**||| |---|---|---| ||Mrs Lynn Sandra Wright|| ||

Chair and Trustee|| ||29/04/2023|| ||29/04/2023|| Martin Arthur rhe Old Post Office 50 Dorchester Rood. Lytthett Alinster,Pool¢, Dorset, BH16 OJE Telep1￿¢.. 01202 621622 Fax." 01202 621488 Ind•p•nd•nt Examlnorf• R•wt to the Trust¢e• of L￿tt ￿l￿tsr and ilpton Amoclakn (Ch*rllabl• Tru￿} I rew to trusto8s on my 8xaminakn ofth& aCt￿nts oftho Lytthtt Mingtor and Upton Communty Asscrfiakn {Charitabkn Tn￿) for ts final year oNJed 31 Juty 2022. s the charity tr￿le88 of th9 Charity. you arn rEsp￿th for the kyep8rn1ic￿ of the a¢>>Junts in aLu¥dance wtth thg ofth8 c1will￿ ka 2011 Cth8 ACV). ¥ection 145 of the Act a￿1 in can￿ng crtrt my ex2mination I have folhmd all ap￿￿1?18 Drectims given by tr* Clwity comm￿￿ uThJer sth 1495Xbl of Ihe In(kpeThknt examln•rfs stat8Th*rt I have coM￿eted my exAminati)n. I confirm Ihat NJ makni* matters have e(Kn8 to my attention in connection ¥￿th the givNw rn8 caw to believe that in material fesrect section 130 ofthe Art or the ac￿untS do not aco)rd wrth reoyds. or form and content of accounts sel out in Ihe Charilies (Accounts aThJ Rewts} R&JLtktions 2¢))8 otherthan any wuirementthatthe arx(NJnts gNe a Irue arnl fair vmv ￿1¢h is not a matter cThisid8MJ &8 of an IrKl8p8nd￿tt confimi that tsre 8e rK) Lrther matt&5 to ywr attertbx sl•J*l b8 dra* to 8ftab￿ a prow uThJeTStaThYth¥J ofthe acoyjnts to be re¥**d. Math All￿r T, FFA, FIP& FFf& MIH. ACIE. 13th 2022 Ownw. Martln ArthurFMUT. FFA FP4 FFfA Iw AC