Trustees’ Annual Report for the period
From 1.3.2025 Period start date To. 28.2.2026 Period end date
Charity name: Eynsham Day Centre
Charity registration number: 1182282
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To promote the welfare of elderly people in any manner which is now or hereafter may be deemed by law to be charitable within the village of Eynsham and surrounding district. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
We provide a weekly service (Mondays) for the elderly of our community. Members enjoy meeting with each other and participating in a variety of activities (see websiteeynshamdaycentre.com). The organisation relies on its large team of volunteers with the Coordinator and cook being the only personnel remunerated for their services. A two-course meal is provided each day. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The Trustees are fully aware of the guidance issued by the Charity Commission on public benefit |
Additional information (optional)
You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment
Para 1.38 Contribution made by volunteers Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The charity has enjoyed a successful year on many fronts, not least financially where despite various challenges, we managed to return a surplus of £6500. This in the main was achieved by the award of three grants totalling £10,000. The Day Centre keeps its fees at a very low level to ensure inclusion thus the need for outside funding. Donations and fundraising also raised over £5000. We have sustained a healthy number of members (30) who have continued to benefit from our weekly service.The sourcing of suitable and willing volunteers continues to be a challenge. We have developed our afternoon entertainments’ programme as well as introduced a regular seated exercise programme. Our members feel valued and respected and benefit from the range of activities we offer…a happy side effect is the respite that is received once a week by family and carers. Our provision also helps to mitigate and delay serious issues facing the elderly thus relieving local health services. Our Monday Club has been an integral part of the community for over fifty years now and we are proud of the service we provide thanks to the hard work of a very loyal group of volunteers. |
Additional information (optional)
You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | |
|---|---|---|
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | It is pleasing to report a surplus of £6500 for the financial year. This was possible through the award of a local grants and a successful round of fundraising. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Reserves are needed to bridge the gap between the spending and receiving of income and to cover unplanned emergency repairs and other expenditure. The trustees consider that the ideal level of reserves as at 1 Feb 2026 would be £60,000. |
| Amount of reserves held | Para 1.22 | £59,000 |
| Reasons for holding zero reserves |
Para 1.22 | N/a |
| Details of fund materially in deficit |
Para 1.24 | N/a |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | None |
Additional information (optional)
You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including Para 1.47 any fundraising) Investment policy and objectives including any Para 1.46 social investment policy adopted
A description of the principal Para 1.46 risks facing the charity Other
Structure, Governance and Management
| Description of charity’s |
||
|---|---|---|
| ~~t~~ ~~t~~ Type of governing document (trust deed, royal charter) |
Para 1.25 | We have a constitution which guides the governance of the Day Centre |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Potential Trustees are proposed at a committee meeting (close to the AGM) and discussed. The Chairman will then approach potential Trustees, where appropriate, outlining the objectives of the Charity and gauging suitability and interest. Potential trustees are then formally presented to the committee before a vote at the AGM. Opportunities to become a trustee are put in the public domain via our website and in postings around the village. |
Additional information (optional)
You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | |
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 |
Reference and Administrative details
| Charity name | Eynsham Day Centre |
|---|---|
| Other name the charity uses | The Monday Club |
| Registered charity number | 1182282 |
| Charity’s principal address | 21 Back Lane Eynsham Witney OX29 4QP |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|---|---|---|---|---|
| Charles Mathew | Chairman | From March 1 2019 | ||
| Mark Johnson | Treasurer | From March 1 2019 | ||
| Jane Johnson | Secretary | From March 1 2019 | ||
| Robin Mitchell | From March 1 2019 | |||
| Derek Malin | From March 1 2019 | |||
| Pam Pease | From March 1 2023 | |||
| Stuart Cockwell | From March 1 2026 | |||
Corporate trustees – names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
| Description of the assets held in this capacity |
N/a |
|---|---|
| Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects |
N/a |
| Details of arrangements for safe custody and segregation of such assets from the charity’s own assets |
N/a |
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional ~~information)~~
Exemptions from disclosure
Reason for non-disclosure of key personnel details
N/a
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Mark Johnson Position (eg Treasurer & Dep Chair Secretary, Chair, etc) Date 22.08.26