## **Trustees’ Annual Report for the period**
**From 1.3.2025 Period start date To. 28.2.2026 Period end date**
**Charity name: Eynsham Day Centre**
**Charity registration number:** 1182282
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To promote the welfare of elderly people in
any manner which is now or hereafter may
be deemed by law to be charitable within
the village of Eynsham and surrounding
district.|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|We provide a weekly service (Mondays) for
the elderly of our community. Members
enjoy meeting with each other and
participating in a variety of activities (see
websiteeynshamdaycentre.com). The
organisation relies on its large team of
volunteers with the Coordinator and cook
being the only personnel remunerated for
their services. A two-course meal is
provided each day.|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The Trustees are fully aware of the
guidance issued by the Charity Commission
on public benefit|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment
Para 1.38 Contribution made by volunteers Other
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The charity has enjoyed a successful year
on many fronts, not least financially where
despite various challenges, we managed to
return a surplus of £6500. This in the main
was achieved by the award of three grants
totalling £10,000. The Day Centre keeps its
fees at a very low level to ensure inclusion
thus the need for outside funding.
Donations and fundraising also raised over
£5000. We have sustained a healthy
number of members (30) who have
continued to benefit from our weekly
service.The sourcing of suitable and willing
volunteers continues to be a challenge. We
have developed our afternoon
entertainments’ programme as well as
introduced a regular seated exercise
programme.
Our members feel valued and respected
and benefit from the range of activities we
offer…a happy side effect is the respite that
is received once a week by family and
carers. Our provision also helps to mitigate
and delay serious issues facing the elderly
thus relieving local health services. Our
Monday Club has been an integral part of
the community for over fifty years now and
we are proud of the service we provide
thanks to the hard work of a very loyal
group of volunteers.|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
|Achievements against
objectives set|Para 1.41||
|---|---|---|
|Performance of fundraising
activities against objectives
set|Para 1.41||
|---|---|---|
|Investment performance
against objectives|Para 1.41||
|Other|||
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|It is pleasing to report a surplus of £6500
for the financial year. This was possible
through the award of a local grants and a
successful round of fundraising.|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|Reserves are needed to bridge the gap
between the spending and receiving of
income and to cover unplanned emergency
repairs and other expenditure. The trustees
consider that the ideal level of reserves as
at 1 Feb 2026 would be £60,000.|
|Amount of reserves held|Para 1.22|£59,000|
|Reasons for holding zero
reserves|Para 1.22|**N/a**|
|Details of fund materially in
deficit|Para 1.24|**N/a**|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**None**|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including Para 1.47 any fundraising) Investment policy and objectives including any Para 1.46 social investment policy adopted
A description of the principal Para 1.46 risks facing the charity Other
## **Structure, Governance and Management**
|Description of charity’s
|||
|---|---|---|
|~~t~~
~~t~~
Type of governing document
(trust deed, royal charter)|Para 1.25|We have a constitution which guides the
governance of the Day Centre|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**CIO**|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Potential Trustees are proposed at a
committee meeting (close to the AGM) and
discussed. The Chairman will then
approach potential Trustees, where
appropriate, outlining the objectives of the
Charity and gauging suitability and interest.
Potential trustees are then formally
presented to the committee before a vote at
the AGM. Opportunities to become a trustee
are put in the public domain via our website
and in postings around the village.|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
|Policies and procedures
adopted for the induction
and training of trustees|Para 1.51||
|---|---|---|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51||
|Relationship with any related
parties|Para 1.51||
## **Reference and Administrative details**
|Charity name|Eynsham Day Centre|
|---|---|
|Other name the charity uses|The Monday Club|
|Registered charity number|1182282|
|Charity’s principal address|21 Back Lane
Eynsham
Witney
OX29 4QP|
|||
**Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9|**Trustee name**|**Office (if any)**|**Dates acted if not for**
**whole year**|**Name of person (or body)**
**entitled to appoint trustee**
**(if any)**|
|---|---|---|---|---|
||Charles Mathew|Chairman|From March 1 2019||
||Mark Johnson|Treasurer|From March 1 2019||
||Jane Johnson|Secretary|From March 1 2019||
||Robin Mitchell||From March 1 2019||
||Derek Malin||From March 1 2019||
||Pam Pease||From March 1 2023||
||Stuart Cockwell||From March 1 2026||
||||||
||||||
Corporate trustees – names of the directors at the date the report was approved
## **Director name**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
## **Funds held as custodian trustees on behalf of others**
|Description of the assets
held in this capacity|N/a|
|---|---|
|Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|N/a|
|Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own assets|N/a|
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser**
**Name of chief executive or names of senior staff members (Optional** ~~**information)**~~
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **N/a**
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s)** Mark Johnson **Position (eg** Treasurer & Dep Chair **Secretary, Chair, etc) Date** 22.08.26