Trustees’ Annual Report for the period: 1[st] July 2023 - 30[th] June 2024
Charity name: Woodbridge and District Lions Club (CIO)
Charity registration number: 1182258
Objectives and Activities
| Objectves and Actvites | ||
|---|---|---|
| SORP reference |
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| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | Purposes 3.1 objects of the club are exclusively charitable in England and Wales and include: 3.1.1 advancement of citzenship by: 3.1.1.1 promotng the principles of good citzenship; 3.1.1.2 encouraging members to take an actve interest in the civic, cultural, social and moral welfare of the community; 3.1.1.3 providing a forum for the open discussion of all maters of public interest; provided that partsan politcs and sectarian religion shall not be debated by members; 3.1.1.4 encouraging service-minded people to serve their community without personal reward and encouraging the promoton of high ethical standards in commerce, industry, professions, public works and private endeavours; 3.1.1.5 supportng youth to develop their skills, capacites and capabilites to enable them to partcipate in society as mature and responsible individuals; 3.1.2 promotng the voluntary sector for the public beneft by associatng with local authorites in a common efort to advance educaton and provide facilites in the interests of social welfare for recreaton or other leisure tme occupaton to improve the conditons of life of people in local, natonal and internatonal communites; 3.1.3 promotng volunteering; 3.1.4 relief of poverty and the relief of those in need. In partcular by providing humanitarian aid and disaster relief; |
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| 3.1.5 the advancement of health and wellbeing in the Club, the wider community and internatonally in response to requests for support by Lions Clubs Internatonal; 3.1.6 promotng, for the beneft of the public, the conservaton, protecton and improvement of the physical and natural environment; and/or 3.1.7 promotng community partcipaton in healthy recreaton The Club’s purposes are achieved by: • making grants to organisatons, groups and individuals where a need or beneft is clearly identfed and when public funding is unavailable • providing support for school age individuals wishing to embark on charitable projects • providing a service in support community actvites and those in need in the community • raising funding through actvites in the community and redistributng it for the beneft of those in need |
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| Summary of the main actvites in relaton to those purposes for the public beneft, in partcular, the actvites, projects or services identfed in the accounts |
Para 1.17 and 1.19 |
Public Beneft Statement Principally, the Club provides support for those in need within the Woodbridge and District Lions Club’s area of infuence (Woodbridge, Orford, Bawdsey, Wickham Market, Framlingham, Grundisburgh, Rushmere St Andrew, Kesgrave, Martlesham and all communites in between). Examples of the Club’s support include: Quay Time Monthly afernoon meetngs for those in the community seeking companionship. Typically those atending are collected and returned to their homes by Lions using their own vehicles and the two hour meetng is flled with nater, laughter, topical presentatons and demonstratons, quizzes or other entertainment all washed down with tea and cofee accompanied by sandwiches, biscuits and cake. This support is delivered in partnership with the Woodbridge Quay Church and members of both organisatons host the event. |
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Food parcels Again this year, Christmas food parcels have been funded, bought and made-up by the Club but distributed by the Salvation Army which is skilled at identifying those in need in the community.
Message in a Bottle Medical professionals responding to a home emergency know to look in the fridge for a ‘Message in a Bottle’ (MIAB). Sealed in the bottle is up to date medical information including details of the medicines taken by the householder and next of kin contact information. The role played by MIAB is particularly beneficial for those living alone. The Club regularly purchases and distributes bottles, free of charge, as part of its service in the community supplying doctors’ surgeries, libraries, pharmacies and other public venues. Additionally, bottles are given away at community events such as the Woodbridge Regatta.
Community Groups and families Each year, the Club makes a number of grants to groups, families and individuals needing support which cannot be accessed through Government, national or local, or other nonGovernmental agencies. Grants aim to make a difference. With regard to families, it might be providing an item such as refrigerator or a carpet or possibly paying for a holiday when a family has fallen on hard times. When giving to groups, where possible, we encourage multiple gifting streams so our grant is matched by that from other sources. Requests for support are as varied as they are diverse and each application is considered on its merit.
Individuals
Each year, the Club makes a number of grants to individuals requesting support for specific activities. Typically requests are made by young adults planning to take part in projects with defined individual and/or community benefit. Projects are usually internationally based and range from scout and guide jamborees to work in animal conservation or initiatives to help remote impoverished communities building schools, medical facilities and the like.
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| Projects frequently bring together young people from around the world ofering both personal and public beneft. Support for other voluntary organisatons The Club variously supports organisers of: the Woodbridge Horse Show and the Woodbridge Regata helping to deliver actvites efciently and safely. Woodbridge Regata For many years the Club has provided core support to the Woodbridge Regata Commitee. Club members have organised and delivered a range of actvites celebratng the town’s maritme heritage. Art show and sale The Art Shows display paintngs donated by local artsts with all exhibits available for purchase. |
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| Statement confrming whether the trustees have had regard to the guidance issued by the Charity Commission on public beneft |
Para 1.18 | Regard to Public beneft The Trustees confrm that the Club’s public beneft actvites are carried out with due regard to the guidance issued by the Charity Commission; all the examples above illustrate clear public benefts. |
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Additional information (optional)
You may choose to include further statements where relevant about:
Achievements and Performance
| Achievements and Performance | ||
|---|---|---|
| SORP reference |
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| Summary of the main achievements for the charity, identfying the diference the charity’s work has made to the circumstances of its benefciaries and any wider benefts to society as a whole. |
Para 1.20 | Achievements The following actvites raised funds and returned them to the community in support of those in need. Art Show The show in October was well supported by donatons of high quality art work and a pleasing level of sales to the public. Woodbridge Horse Show A good example of the Club’s service in the community which supported the efcient running of the annual show, itself a charity. Quay Time This service contnued apace providing a cosy forum in which our guests and members of Quay Church and our Club joined together for a cup of tea, a bite to eat, conversaton and entertainment. Christmas food parcels and support About 70 Christmas food parcels were given to the Salvaton Army to augment their support for those in need in the community. Also given direct support were the Lighthouse Women’s Refuge and the Kesgrave Scouts. Community groups and families Direct fnancial support to local groups, families and individuals. Grants to individuals Four young adults were assisted during the reportng period. Disused spectacle collecton In its second year, this service has rocketed in popularity with more old glasses sent to Lions HQ for onward despatch to countries in need. |
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Additional information (optional)
You may choose to include further statements where relevant about:
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s fnancial positon at the end of the period |
Para 1.21 | Notwithstanding the Charity’s lower income again this year, some grants were made and the year-end account balance was positve allowing the Club to move into the next business year with funds for dispersal. |
| Statement explaining the policy for holding reserves statng why they are held |
Para 1.22 | |
| Amount of reserves held | Para 1.22 | |
| Reasons for holding zero reserves |
Para 1.22 | |
| Explanaton of any uncertaintes about the charity contnuing as a going concern |
Para 1.23 | |
| Details of fund materially in defcit |
Para 1.24 |
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Structure, Governance and Management Description of charity’s trusts
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Club’s consttuton and by-laws. |
|---|---|---|
| How is the charity consttuted? (e.g. unincorporated associaton, CIO) |
Para 1.25 | CIO |
| Trustee selecton method | Para 1.25 | At the AGM, Club Members elect the following ofcers, who shall also be trustees and whose term of ofce shall run for one year from the 1st July afer the AGM at which they are elected: President Secretary Treasurer In additon, up to a maximum of nine additonal trustees may be elected and their term of ofce shall be three years from the 1stJuly following the AGM at which they are elected. |
Additional information (optional)
You may choose to include further statements where relevant about:
| Investment policy and objectves including any social investment policy adopted |
Para 1.46 | |
|---|---|---|
| A descripton of the principal risks facing the charity |
Para 1.46 | A dearth of new, younger members joining the Club remains worrying. |
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | The General Public is the principal source of funding for the CIO. |
Additional information (optional)
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You may choose to include further statements where relevant about:
| Policies and procedures adopted for the inducton and training of trustees |
Para 1.51 | A Trustee is required to take advantage of the training provided by Lions Club Internatonal District 105CE. The Trustee must familiarise themselves with: The CIO Lions Club Consttuton The Trustee Handbook Charites and Fundraising document CC20 Charity reportng and accountng – the essentals document CC15 |
|---|---|---|
| The Charity’s organisatonal structure and any wider network with which the charity works |
Para 1.51 | The CIO is a standalone club within the global internatonal Lions Club organisaton. Geographically, it belongs to a natonal sub- organisaton called Lions Clubs Internatonal Multple District 105. Further, the natonal organisaton is divided into a number of districts comprising a number of clubs geographically distributed. These clubs, not all of which have CIO status, are directly supported by Zone and Regional Ofcers. Zone, Region, District and Multple District Ofcers are available to support individual club actvity and decision making. |
Reference and Administrative details
| Charityname | Woodbridge and District Lions Club(CIO) |
|---|---|
| Other name the charityuses | |
| Registered charitynumber | 1182258 |
| Charity’s principal address | The Royal Britsh Legion, 81 Thoroughfare, Woodbridge, Sufolk IP12 1AH |
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Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 |
Trustee name | Ofce (if any) | Dates acted if not for whole year |
Name of person (or body) enttled to appoint trustee (if any) |
|---|---|---|---|---|
| Peter Buton | President | 1stJuly 2023 to 30thJune 2024 | Club Members | |
| Chris Woods | Secretary | 1stJuly 2023 to 30thJune 2024 | Club Members | |
| Mike Curts | Treasurer | 1stJuly 2023 to 30thJune 2024 | Club Members | |
| Stella Benton | Trustee | 1stJuly 2023 to 30thJune 2024 | Club Members | |
| Maurie Parish | Trustee | 1stJuly 2023 to 30thJune 2024 | Club Members | |
| Ian Gander | Trustee | 1stJuly 2023 to 30thJune 2024 | Club Members | |
| Keith Palmer | Trustee | 1stJuly 2023 to 30thJune 2024 | Club Members |
Corporate trustees – names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
| Trustee name | Dates acted if not for whole year |
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|---|---|---|---|
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
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Additional information (optional) Names and addresses of advisers (Optional information)
| Type of | Name | Address |
|---|---|---|
| adviser | ||
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The Trustees declare that they have approved the Trustees’ report above. Signed on behalf of the Charity’s Trustees.
| Charity’s Trustees. | ||
|---|---|---|
| Signatures | ||
| Full name | Peter Buton | Christopher Woods |
| Positon | President 2023 to 2024 | Secretary 2023 to 2024 |
| Date | 8 April 2025 | 8 April 2025 |
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