## **Trustees’ Annual Report for the period: 1[st] July 2023 - 30[th] June 2024**
## **Charity name: Woodbridge and District Lions Club (CIO)**
## **Charity registration number: 1182258**
## **Objectives and Activities**
|**Objectves and Actvites**|||
|---|---|---|
||SORP
reference||
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**Purposes**
3.1 objects of the club are exclusively
charitable in England and Wales and include:
3.1.1 advancement of citzenship by:
3.1.1.1 promotng the principles of good
citzenship;
3.1.1.2 encouraging members to take an actve
interest in the civic, cultural, social and moral
welfare of the community;
3.1.1.3 providing a forum for the open
discussion of all maters of public interest;
provided that partsan politcs and sectarian
religion shall not be debated by members;
3.1.1.4 encouraging service-minded people to
serve their community without personal
reward and encouraging the promoton of high
ethical standards in commerce, industry,
professions, public works and private
endeavours;
3.1.1.5 supportng youth to develop their skills,
capacites and capabilites to enable them to
partcipate in society as mature and
responsible individuals;
3.1.2 promotng the voluntary sector for the
public beneft by associatng with local
authorites in a common efort to advance
educaton and provide facilites in the interests
of social welfare for recreaton or other leisure
tme occupaton to improve the conditons of
life of people in local, natonal and
internatonal communites;
3.1.3 promotng volunteering;
3.1.4 relief of poverty and the relief of those in
need. In partcular by providing humanitarian
aid and disaster relief;|
1
|||3.1.5 the advancement of health and wellbeing
in the Club, the wider community and
internatonally in response to requests for
support by Lions Clubs Internatonal;
3.1.6 promotng, for the beneft of the public,
the conservaton, protecton and improvement
of the physical and natural environment;
and/or
3.1.7 promotng community partcipaton in
healthy recreaton
The Club’s purposes are achieved by:
• making grants to organisatons, groups and
individuals where a need or beneft is clearly
identfed and when public funding is
unavailable
• providing support for school age individuals
wishing to embark on charitable projects
• providing a service in support community
actvites and those in need in the community
• raising funding through actvites in the
community and redistributng it for the beneft
of those in need|
|---|---|---|
|Summary of the main actvites
in relaton to those purposes
for the public beneft, in
partcular, the actvites,
projects or services identfed
in the accounts|Para 1.17 and
1.19|**Public Beneft Statement**
Principally, the Club provides support for those
in need within the Woodbridge and District
Lions Club’s area of infuence (Woodbridge,
Orford, Bawdsey, Wickham Market,
Framlingham, Grundisburgh, Rushmere St
Andrew, Kesgrave, Martlesham and all
communites in between).
**Examples of the Club’s support include**:
**Quay Time**
Monthly afernoon meetngs for those in the
community seeking companionship. Typically
those atending are collected and returned to
their homes by Lions using their own vehicles
and the two hour meetng is flled with nater,
laughter, topical presentatons and
demonstratons, quizzes or other
entertainment all washed down with tea and
cofee accompanied by sandwiches, biscuits
and cake. This support is delivered in
partnership with the Woodbridge Quay Church
and members of both organisatons host the
event.|
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**Food parcels** Again this year, Christmas food parcels have been funded, bought and made-up by the Club but distributed by the Salvation Army which is skilled at identifying those in need in the community.
**Message in a Bottle** Medical professionals responding to a home emergency know to look in the fridge for a ‘Message in a Bottle’ (MIAB). Sealed in the bottle is up to date medical information including details of the medicines taken by the householder and next of kin contact information. The role played by MIAB is particularly beneficial for those living alone. The Club regularly purchases and distributes bottles, free of charge, as part of its service in the community supplying doctors’ surgeries, libraries, pharmacies and other public venues. Additionally, bottles are given away at community events such as the Woodbridge Regatta.
**Community Groups and families** Each year, the Club makes a number of grants to groups, families and individuals needing support which cannot be accessed through Government, national or local, or other nonGovernmental agencies. Grants aim to make a difference. With regard to families, it might be providing an item such as refrigerator or a carpet or possibly paying for a holiday when a family has fallen on hard times. When giving to groups, where possible, we encourage multiple gifting streams so our grant is matched by that from other sources. Requests for support are as varied as they are diverse and each application is considered on its merit.
## **Individuals**
Each year, the Club makes a number of grants to individuals requesting support for specific activities. Typically requests are made by young adults planning to take part in projects with defined individual and/or community benefit. Projects are usually internationally based and range from scout and guide jamborees to work in animal conservation or initiatives to help remote impoverished communities building schools, medical facilities and the like.
3
|||Projects frequently bring together young
people from around the world ofering both
personal and public beneft.
**Support for other voluntary organisatons**
The Club variously supports organisers of: the
Woodbridge Horse Show and the Woodbridge
Regata helping to deliver actvites efciently
and safely.
**Woodbridge Regata**
For many years the Club has provided core
support to the Woodbridge Regata
Commitee. Club members have organised and
delivered a range of actvites celebratng the
town’s maritme heritage.
**Art show and sale**
The Art Shows display paintngs donated by
local artsts with all exhibits available for
purchase.|
|---|---|---|
|Statement confrming whether
the trustees have had regard
to the guidance issued by the
Charity Commission on public
beneft|Para 1.18|**Regard to Public beneft**
The Trustees confrm that the Club’s public
beneft actvites are carried out with due
regard to the guidance issued by the Charity
Commission; all the examples above illustrate
clear public benefts.|
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
## **Achievements and Performance**
|**Achievements and Performance**|||
|---|---|---|
||SORP
reference||
|Summary of the main
achievements for the charity,
identfying the diference the
charity’s work has made to the
circumstances of its
benefciaries and any wider
benefts to society as a whole.|Para 1.20|**Achievements**
The following actvites raised funds and
returned them to the community in support of
those in need.
**Art Show**
The show in October was well supported by
donatons of high quality art work and a
pleasing level of sales to the public.
**Woodbridge Horse Show**
A good example of the Club’s service in the
community which supported the efcient
running of the annual show, itself a charity.
**Quay Time**
This service contnued apace providing a cosy
forum in which our guests and members of
Quay Church and our Club joined together for a
cup of tea, a bite to eat, conversaton and
entertainment.
**Christmas food parcels and support**
About 70 Christmas food parcels were given to
the Salvaton Army to augment their support
for those in need in the community. Also given
direct support were the Lighthouse Women’s
Refuge and the Kesgrave Scouts.
**Community groups and families**
Direct fnancial support to local groups,
families and individuals.
**Grants to individuals**
Four young adults were assisted during the
reportng period.
**Disused spectacle collecton**
In its second year, this service has rocketed in
popularity with more old glasses sent to Lions
HQ for onward despatch to countries in need.|
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
fnancial positon at the end of
the period|Para 1.21|Notwithstanding the Charity’s lower income
again this year, some grants were made and
the year-end account balance was positve
allowing the Club to move into the next
business year with funds for dispersal.|
|Statement explaining the
policy for holding reserves
statng why they are held|Para 1.22||
|Amount of reserves held|Para 1.22||
|Reasons for holding zero
reserves|Para 1.22||
|Explanaton of any
uncertaintes about the charity
contnuing as a going concern|Para 1.23||
|Details of fund materially in
defcit|Para 1.24||
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**Structure, Governance and Management** Description of charity’s trusts
|Type of governing document
(trust deed, royal charter)|Para 1.25|Club’s consttuton and by-laws.|
|---|---|---|
|How is the charity consttuted?
(e.g. unincorporated
associaton, CIO)|Para 1.25|CIO|
|Trustee selecton method|Para 1.25|At the AGM, Club Members elect the following
ofcers, who shall also be trustees and whose
term of ofce shall run for one year from the 1st
July afer the AGM at which they are elected:
President
Secretary
Treasurer
In additon, up to a maximum of nine additonal
trustees may be elected and their term of
ofce shall be three years from the 1stJuly
following the AGM at which they are elected.|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
|Investment policy and
objectves including any social
investment policy adopted|Para 1.46||
|---|---|---|
|A descripton of the principal
risks facing the charity|Para 1.46|A dearth of new, younger members joining the
Club remains worrying.|
|The charity’s principal sources
of funds (including any
fundraising)|Para 1.47|The General Public is the principal source of
funding for the CIO.|
**Additional information (optional)**
7
You may choose to include further statements where relevant about:
|Policies and procedures
adopted for the inducton and
training of trustees|Para 1.51|A Trustee is required to take advantage of the
training provided by Lions Club Internatonal
District 105CE.
The Trustee must familiarise themselves with:
The CIO Lions Club Consttuton
The Trustee Handbook
Charites and Fundraising document
CC20
Charity reportng and accountng – the
essentals document CC15|
|---|---|---|
|The Charity’s organisatonal
structure and any wider
network with which the charity
works|Para 1.51|The CIO is a standalone club within the global
internatonal Lions Club organisaton.
Geographically, it belongs to a natonal sub-
organisaton called Lions Clubs Internatonal
Multple District 105. Further, the natonal
organisaton is divided into a number of
districts comprising a number of clubs
geographically distributed. These clubs, not all
of which have CIO status, are directly
supported by Zone and Regional Ofcers.
Zone, Region, District and Multple District
Ofcers are available to support individual club
actvity and decision making.|
## **Reference and Administrative details**
|Charityname|Woodbridge and District Lions Club(CIO)|
|---|---|
|Other name the charityuses||
|Registered charitynumber|1182258|
|Charity’s principal address|The Royal Britsh Legion, 81 Thoroughfare, Woodbridge, Sufolk
IP12 1AH|
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## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7|**Trustee name**|**Ofce (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body)**
**enttled to appoint trustee (if**
**any)**|
|---|---|---|---|---|
||Peter Buton|President|1stJuly 2023 to 30thJune 2024|Club Members|
||Chris Woods|Secretary|1stJuly 2023 to 30thJune 2024|Club Members|
||Mike Curts|Treasurer|1stJuly 2023 to 30thJune 2024|Club Members|
||Stella Benton|Trustee|1stJuly 2023 to 30thJune 2024|Club Members|
||Maurie Parish|Trustee|1stJuly 2023 to 30thJune 2024|Club Members|
||Ian Gander|Trustee|1stJuly 2023 to 30thJune 2024|Club Members|
||Keith Palmer|Trustee|1stJuly 2023 to 30thJune 2024|Club Members|
## **Corporate trustees – names of the directors at the date the report was approved**
**Director name**
## **Name of trustees holding title to property belonging to the charity**
|**Trustee name**|**Dates acted if not for whole**
**year**|||
|---|---|---|---|
|||||
## **Funds held as custodian trustees on behalf of others**
Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
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**Additional information (optional) Names and addresses of advisers (Optional information)**
|**Type of**|**Name**|**Address**|
|---|---|---|
|**adviser**|||
||||
## **Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The Trustees declare that they have approved the Trustees’ report above. Signed on behalf of the Charity’s Trustees.**
|**Charity’s Trustees.**|||
|---|---|---|
|**Signatures**|||
|**Full name**|Peter Buton|Christopher Woods|
|**Positon**|President 2023 to 2024|Secretary 2023 to 2024|
|**Date**|8 April 2025|8 April 2025|
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