Trustees’ Annual Report for the period
From 1 Apr 2023 Period start date to 31 Mar 2024 Period end date
Charity name: Reigate Priory School Charity
Charity registration number: 1182206
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To advance the education of the children of Reigate Priory Junior School in Reigate for the public benefit by providing and assisting in the provision of facilities and resources, determined at the sole discretion of the trustees, for education at the school and not required to be provided by the local education authority. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Benefit to the children of the school, as well as their parents. Also benefits the wider Reigate area. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The Trustees confirm that they have referred to the Charity Commission’s guidance on public benefit, including the guidance ‘public benefit: running a charity (PB2)’, when reviewing the charity’s aims and objectives, planning future activities and setting the grant making policy for the year. The Trustees are confident that the charity’s activities are fully in line withpublic benefit requirements. |
Achievements and Performance
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SORP reference
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| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | During the period £4,006 was received in donations, due to the generosity of the parent body of The Reigate Priory Junior School. In addition, £58 was received as bank interest income. Administration costs relate primarily to monthly banking charges and payment charges relating to the receipt of parental donations. Trustees were delighted to make two grants during the year, both to the Reigate Priory Junior School. A donation of £771 was made for the purchase of 127 books to enhance the school library, with these being aimed at children across the school with different reading abilities and preferences for fictional genres. £9,053 was donated to purchase 32 ASUS laptops, plus a charging trolley. As a minimum children will have access to these laptops once a week in computing sessions and enable them to access Microsoft products and tools, including online collaboration. These books and laptops are in addition to those that are required and purchased bythe Education Authority. |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | At the period end the Charity held funds of £28,063. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | It is the policy of the charity to maintain unrestricted income funds, which are the free reserves of the charity, at a level that is sufficient to cover a minimum of six months unrestricted expenditure. This provides sufficient funds to cover administration costs that are estimated to be no more than £150. The unrestricted income funds balance as at 31 March 2024 was £18,063. £10,000 is currently held as restricted funds, recognising the specific usage request from the benefactor concerned. |
| Amount of reserves held | Para 1.22 | £28,063 |
| Reasons for holding zero reserves |
Para 1.22 | n/a |
| Details of fund materially in deficit |
Para 1.24 | n/a |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | The Trustees note that the charity does not have any expenditure commitments beyond the administration costs mentioned above and are therefore of the view that the charity is a going concern. |
| Additional information (optional) You may choose to include further statements |
Additional information (optional) You may choose to include further statements |
where relevant about: |
|---|---|---|
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | The principal source of funds is the parental body of The Reigate Priory Junior School. |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | Available funds have to date been held on deposit with our bankers. The charity does not invest in longer term investments as the charity’s policy is to donate funds raised to the cause for which they were raised without delay. Under the Foundation Model Constitution, the charity has the power to make any investment which the Trustees see fit. |
| A description of the principal risks facing the charity |
Para 1.46 | The Trustees have considered the major strategic and operational risks that the charity faces, and systems have been established to mitigate these risks. These risks are identified as theft of the donations received and fraud on the part of recipients of the charity’s grants. To mitigate risks the Trustees have put in place relevant controls, the most notable of which are: - Segregation of duties between individuals accounting for income & expenditure and staff banking cash and making payments from the charity’s bank account. - Payment authorisation: payments are only authorised after review by a quorum of Trustees written approval by the charity’s secretary. Payments cannot be made from the bank account without the online approval of two Trustees. |
| - Regular reporting and monitoring of the level of cash received from donations. - All Charity Trustees also sit on the main Board of Governors of The Reigate Priory Junior School. This enabled the Trustees to ensure a close working relationship with the school to ensure any funds donated will be used to meet the objectives of the charity. The Trustees have also considered risks external to the charity, in particular how a global or UK economic slowdown may adversely affect the level of donations received. |
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| Other | Cost of living increases have negatively impacted parental donations. Trustees continue to work with the school to publicise the charity and remain grateful to both Reigate Priory Junior School and theparental bodyfor their continuingsupport. |
Structure, Governance and Management
| Description of charity’s trusts: |
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|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Foundation Model Constitution |
| How is the charity constituted? (e.g. unincorporated association, CIO) |
Para 1.25 | Charitable Incorporated Institution |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustees will be appointed at Trustee meetings. |
Additional information (optional) You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | The charity trustees will make available to each new charity trustee, on or before his or her first appointment: (1) a copy of the current version of this constitution; and (2) a copy of the CIO’s latest Trustees’ Annual Report and statement of Accounts. |
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | The Charity works with The Reigate Priory Junior School. |
| Relationship with any related parties |
Para 1.51 | n/a |
| Other | n/a |
Reference and Administrative details
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Charity name The Reigate Priory School Charity
Registered charity number 1192206
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| Reference and Administrative details | Reference and Administrative details |
|---|---|
| Charity name The Reigate PriorySchool Charity |
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| Registered charity number 1192206 |
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| Charity’s principal address | Bell Street Reigate Surrey RH2 7RL |
Names of the charity trustees who manage the charity
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Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 Andrew Robert Hessey Trustee n/a n/a
Pamela Jane Trustee n/a n/a
2
Hutchinson
3 Helen Jane Boddy Trustee n/a n/a
4 Jason Daniel Perfitt Trustee n/a n/a
5 Kate Emberson Trustee To November 2023 n/a
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Trustees thank Ms Emberson for her support to the charity and will appoint a replacement Trustee in due course.
– Corporate trustees names of the directors at the date the report was approved
Director name n/a
Name of trustees holding title to property belonging to the charity
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Trustee name Dates acted if not for whole year
n/a
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Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Pamela Hutchison Full name(s) Andrew Hessey Position (eg Secretary, Trustee Trustee Chair, etc) Date 07/11/2024
Annual Accounts
Reigate Priory School Charity No. 1182206
| Income Statement For the year ended 31 March 2024 Income - From Parental Donations - Loan bequest - Interest received - Transfer of funds received in error Costs: - Bank account fees - DD Global Payment Charges - Donation to RPS - Donation to RPS - books Net income for the year |
Balance Sheet As at 31 March 2024 01-Apr-23 31-Mar-24 £ Assets 4,006.00 - Bank balance 57.52 4,063.52 Liabilities - Loan from School (65.00) - DD Global Payment Charges (50.91) (9,052.46) (770.76) (9,939.13) Net Assets (5,875.61) Reserves - Unrestricted funds - Restricted funds (5,875.61) - Total Reserves Diff 33,938.37 28,062.76 (5,875.61) |
As at 31-Mar-24 £ 28,062.76 28,062.76 - - - 28,062.76 18,062.76 10,000.00 |
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| Check: Sum of all transactions to 31 March 2024 Diff / check Bank Balance as at 31 March 2023 Bank Balance as at 31 March 2024 Movement |
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| 28,062.76 | ||
| - |