## **Trustees’ Annual Report for the period**
## **From 1 Apr 2023 Period start date to 31 Mar 2024 Period end date**
## **Charity name: Reigate Priory School Charity**
## **Charity registration number: 1182206**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To advance the education of the children of Reigate
Priory Junior School in Reigate for the public
benefit by providing and assisting in the provision
of facilities and resources, determined at the sole
discretion of the trustees, for education at the
school and not required to be provided by the local
education authority.|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|Benefit to the children of the school, as well as their
parents. Also benefits the wider Reigate area.|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The Trustees confirm that they have referred to the
Charity Commission’s guidance on public benefit,
including the guidance ‘public benefit: running a
charity (PB2)’, when reviewing the charity’s aims
and objectives, planning future activities and setting
the grant making policy for the year. The Trustees
are confident that the charity’s activities are fully in
line withpublic benefit requirements.|
## **Achievements and Performance**
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SORP reference
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||SORP reference||
|---|---|---|
||||
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|During the period £4,006 was received in donations,
due to the generosity of the parent body of The
Reigate Priory Junior School.
In addition, £58 was received as bank interest
income.
Administration costs relate primarily to monthly
banking charges and payment charges relating to
the receipt of parental donations.
Trustees were delighted to make two grants during
the year, both to the Reigate Priory Junior School. A
donation of £771 was made for the purchase of 127
books to enhance the school library, with these
being aimed at children across the school with
different reading abilities and preferences for
fictional genres. £9,053 was donated to purchase 32
ASUS laptops, plus a charging trolley. As a minimum
children will have access to these laptops once a
week in computing sessions and enable them to
access Microsoft products and tools, including
online collaboration. These books and laptops are in
addition to those that are required and purchased
bythe Education Authority.|
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|At the period end the Charity held funds of £28,063.|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|It is the policy of the charity to maintain
unrestricted income funds, which are the free
reserves of the charity, at a level that is sufficient to
cover a minimum of six months unrestricted
expenditure. This provides sufficient funds to cover
administration costs that are estimated to be no
more than £150. The unrestricted income funds
balance as at 31 March 2024 was £18,063. £10,000
is currently held as restricted funds, recognising the
specific usage request from the benefactor
concerned.|
|Amount of reserves held|Para 1.22|£28,063|
|Reasons for holding zero
reserves|Para 1.22|n/a|
|Details of fund materially in
deficit|Para 1.24|n/a|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|The Trustees note that the charity does not have
any expenditure commitments beyond the
administration costs mentioned above and are
therefore of the view that the charity is a going
concern.|
|**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:|
|---|---|---|
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|The principal source of funds is the parental body of
The Reigate Priory Junior School.|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|Available funds have to date been held on deposit
with our bankers. The charity does not invest in
longer term investments as the charity’s policy is to
donate funds raised to the cause for which they
were raised without delay.
Under the Foundation Model Constitution, the
charity has the power to make any investment
which the Trustees see fit.|
|A description of the principal
risks facing the charity|Para 1.46|The Trustees have considered the major strategic
and operational risks that the charity faces, and
systems have been established to mitigate these
risks. These risks are identified as theft of the
donations received and fraud on the part of
recipients of the charity’s grants.
To mitigate risks the Trustees have put in place
relevant controls, the most notable of which are:
- Segregation of duties between individuals
accounting for income & expenditure and staff
banking cash and making payments from the
charity’s bank account.
- Payment authorisation: payments are only
authorised after review by a quorum of Trustees
written approval by the charity’s secretary.
Payments cannot be made from the bank account
without the online approval of two Trustees.|
|||- Regular reporting and monitoring of the level of
cash received from donations.
- All Charity Trustees also sit on the main Board of
Governors of The Reigate Priory Junior School. This
enabled the Trustees to ensure a close working
relationship with the school to ensure any funds
donated will be used to meet the objectives of the
charity.
The Trustees have also considered risks external to
the charity, in particular how a global or UK
economic slowdown may adversely affect the level
of donations received.|
|---|---|---|
|Other||Cost of living increases have negatively impacted
parental donations. Trustees continue to work with
the school to publicise the charity and remain
grateful to both Reigate Priory Junior School and
theparental bodyfor their continuingsupport.|
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|Foundation Model Constitution|
|How is the charity
constituted?
(e.g. unincorporated
association, CIO)|Para 1.25|Charitable Incorporated Institution|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Trustees will be appointed at Trustee meetings.|
## **Additional information (optional)** You may choose to include further statements where relevant about:
|Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|The charity trustees will make available to each
new charity trustee, on or before his or her first
appointment:
(1) a copy of the current version of this
constitution; and
(2) a copy of the CIO’s latest Trustees’
Annual Report and statement of
Accounts.|
|---|---|---|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|The Charity works with The Reigate Priory Junior
School.|
|Relationship with any
related parties|Para 1.51|n/a|
|Other||n/a|
## **Reference and Administrative details**
**----- Start of picture text -----**
Charity name The Reigate Priory School Charity
Registered charity number 1192206
**----- End of picture text -----**
|**Reference and Administrative details**|**Reference and Administrative details**|
|---|---|
|Charity name
The Reigate PriorySchool Charity||
|Registered charity number
1192206||
|Charity’s principal address|Bell Street
Reigate
Surrey
RH2 7RL|
## **Names of the charity trustees who manage the charity**
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Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 Andrew Robert Hessey Trustee n/a n/a
Pamela Jane Trustee n/a n/a
2
Hutchinson
3 Helen Jane Boddy Trustee n/a n/a
4 Jason Daniel Perfitt Trustee n/a n/a
5 Kate Emberson Trustee To November 2023 n/a
**----- End of picture text -----**
Trustees thank Ms Emberson for her support to the charity and will appoint a replacement Trustee in due course.
## – Corporate trustees names of the directors at the date the report was approved
**Director name** n/a
Name of trustees holding title to property belonging to the charity
**----- Start of picture text -----**
Trustee name Dates acted if not for whole year
n/a
**----- End of picture text -----**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)** Pamela Hutchison **Full name(s)** Andrew Hessey **Position (eg Secretary,** Trustee Trustee **Chair, etc) Date** 07/11/2024
**Annual Accounts**
## **Reigate Priory School Charity No. 1182206**
|**Income Statement**
**For the year ended 31 March 2024**
Income
- From Parental Donations
- Loan bequest
- Interest received
- Transfer of funds received in error
Costs:
- Bank account fees
- DD Global Payment Charges
- Donation to RPS
- Donation to RPS - books
**Net income for the year**|**Balance Sheet**
**As at 31 March 2024**
**01-Apr-23**
**31-Mar-24**
**£**
Assets
4,006.00
- Bank balance
57.52
4,063.52
Liabilities
- Loan from School
(65.00)
- DD Global Payment Charges
(50.91)
(9,052.46)
(770.76)
(9,939.13)
**Net Assets**
**(5,875.61)**
Reserves
- Unrestricted funds
- Restricted funds
(5,875.61)
-
**Total Reserves**
Diff
**33,938.37**
**28,062.76**
(5,875.61)|**As at**
**31-Mar-24**
**£**
28,062.76
28,062.76
-
-
-
**28,062.76**
18,062.76
10,000.00|
|---|---|---|
|Check: Sum of all transactions
to 31 March 2024
Diff / check
**Bank Balance as at 31 March 2023**
**Bank Balance as at 31 March 2024**
Movement|||
|||**28,062.76**|
|||-|