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2023-03-31-accounts

DocuSign Envelope ID: 17217356-78A6-4493-B591-3A913008234C

Project MAMA

ACCOUNTS

Year ended 31[st] March 2023

Charity Number 1182112

DocuSign Envelope ID: 17217356-78A6-4493-B591-3A913008234C

Project MAMA

FINANCIAL STATEMENTS

YEAR ENDED 31 MARCH 2023

CONTENTS PAGE
Legal and Administrative Information 2
Trustees’ Annual Report 3 to 12
Independent Examiner’s Report 13
Statement of Financial Activities 14
Balance Sheet 15
Notes to the Accounts 16 to 24

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Project MAMA

Legal and administrative information

YEAR ENDED 31 MARCH 2023

Status

Project MAMA is a Charitable Incorporated Organisation (CIO) granted charitable status on 19th February 2019.

Registered Charity Number: 1182112

Address: Unit 16 Easton Business Centre, Felix Road, Bristol BS5 0HE

Trustees: Trustees who served during the period and up to the date of this report were as follows:

Board of Trustees:

Catherine Jackson Angela Conway Asli Tatliadim, Chair Heeral Dave, Treasurer Ruth Whincop Josephine Whitaker-Yilmaz Julia Dixon-Barrow Bethany Benedict

Bank:

Barclays Bank PLC, 55 Broadmead, Bristol BS1 3EA

Independent examiner:

A. C. Rodaway, FCA, BFP, DChA HPH, Chartered Accountants 54 Bootham York YO30 7XZ

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Project MAMA

TRUSTEES’ REPORT

YEAR ENDED 31 MARCH 2023

The Trustees present their report and the unaudited financial statements of the charity for the year ended 31 March 2023.

Reference and administrative information forms part of this report. These accounts have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102), the Charities Act 2011 and UK Generally Accepted Practice.

Objectives

To preserve and protect the physical and mental health of vulnerable women in the Bristol postcode area particularly, but not exclusively, migrants, through pregnancy, labour, childbirth, and early parenting by providing one-to-one support, advocacy, specialist information, referrals to partner agencies and peer support groups and other relevant activities as may be determined by the trustees.

For the purposes of this clause, we define ‘vulnerable women’ as those with unstable/insecure immigration status and/or barriers to healthcare, survivors of sexual abuse, gender-based violence, exploitation or with poor mental health.

A note on language: Throughout the text we refer to ‘mama’. We use the word mama as it is recognisable to people from different cultural and language backgrounds to denote people who are pregnant or that have given birth.

Activities

1. Overview

This has been a year of great growth, development and change for Project MAMA. Following a season of rapid response and recovery with the Covid-19 pandemic, we have now taken time to look ahead and think strategically as an organisation. We have built on the success of our Mother Companions Project and MAMAhub weekly drop-in from the previous year and focussed on strengthening our policies and procedures to ensure that we are working as effectively and safely as possible.

Throughout the year, we have witnessed the effects of the increasingly hostile UK environment on the women we support. With an increased number of referrals, the complexity of issues the mamas are facing and carrying are certainly bringing a new challenge to their journeys through pregnancy and early parenthood. With a lack of adequate accommodation and significant isolation, many of the women we support are suffering from poor mental health. This can seriously impact their pregnancy, and in particular the risks of postnatal depression. With the understanding that asylum-seeking women are four times more likely to suffer from postnatal depression than other women in the UK (Royal College of Obstetricians and Gynaecologists, 2015) alongside numerous other mental health challenges, our team provides relevant signposting and supports mamas to access the numerous organisations in Bristol that work in partnership to provide the required support services.

Working closely and collaboratively with partner organisations in the third sector has been key to addressing the complexity of needs many of our clients face. We are now a member of the Bristol Refugee and Asylum seeker Partnership (BRASP), which has been instrumental in deepening the coordinated response to support migrated people in Bristol.

To respond to the increase in referrals and complexity of issues being disclosed, it was decided that the Client Coordinator would be promoted to a full-time role as Service Coordinator in order to increase our capacity as an organisation to respond to these increased pressures. This new role has more time to respond to the referrals we receive and take a lead on the signposting partnership work we do to increase

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Project MAMA

TRUSTEES’ REPORT

YEAR ENDED 31 MARCH 2023

the number of referrals that we can accept, but also to coordinate our work and ensure that we are continuously growing and adapting to what is truly needed by the mamas.

In February 2023 at the end of this reporting period, the CEO and Founder Fiona Mann stepped down. With the celebration of Project MAMA’s fifth year the following month, it has opened up a time to reflect on what Fiona started and created, and the impact that Project MAMA has been able to make for so many mamas’ pregnancies and early parenting journeys. We are proud to uphold the values that Fiona established of solidarity, radical nurturing, reinforcing resilience, cultivating community and championing cultural safety.

2. Mother Companions project (MC project)

Our core project provides one-to-one support, spanning pregnancy, labour and birth and the first 8 weeks of parenthood.

Our Mother Companions Project provides:

With the majority of referrals to Project MAMA coming from NHS services and in particular the local Midwife teams, it was clear Project MAMA is vital in ensuring holistic, wrap-around support to address the vital and unique issues the mamas we work with face.

As we develop our level of support and also come across mamas facing more complex issues, we have established greater training opportunities for our volunteer Mother Companions and staff team. Alongside

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Project MAMA

TRUSTEES’ REPORT

YEAR ENDED 31 MARCH 2023

the in-house training we provide, we are developing opportunities for the Mother Companions themselves to contribute to shared learning sessions around their own specialities and existing knowledge. We have also scheduled sessions around pelvic health in partnership with a local Perinatal Pelvic Health NHS specialist and plan to provide training updates on the current political and legal environment regarding Refugees and Asylum seekers among others this coming year.

Performance & Achievements - Mother Companions Project

Within this reporting period Project MAMA received 76 referrals, from these we supported 59 mamas. We provided short-term signposting to 15 mamas, compared to 22 the previous year. We then supported 44 mamas with antenatal and postnatal support (compared with 37 the previous year) 15 of whom received on-call support throughout the birth and labour period.

From the group of mamas we supported this year, 9 had been or were experiencing sexual or genderbased violence and 8 mamas were survivors or potential survivors of trafficking and modern day slavery. Despite the serious challenges the mamas we support face, we continue to be in awe of the strength and resilience they exhibit daily. It is a privilege to stand alongside these Mamas.

In this reporting period we have supported mamas from 25 countries, speaking over 23 different languages.

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Project MAMA

TRUSTEES’ REPORT

YEAR ENDED 31 MARCH 2023

Immigration Status:

Asylum Seeker 40.7%
Refugee 18.6%
Visa/LR/Pre-settled
status		 32.3%
Other/Unknown 8.4%

These statistics and numbers demonstrate the work we are doing with these mamas from all over the world, the time and care that our Mother Companions and staff team are pouring into their support, and some of the serious challenges that this group of women are facing as they approach pregnancy, birth and parenthood. However, further detail is required to explain the real impact of these figures.

We are supporting mamas to enter into birth and labour with a greater understanding of what they can expect and what their rights are within these processes. That they can ask for interpreters and in-depth explanations for procedures so that they can give real, informed consent to what might be requested and that they feel in control and holding their own power as they make the choices that best suit their bodies and their babes.

We know that postnatal depression is more prevalent among refugees and asylum seekers in the UK (Asif et al., 2015) and that their babies are more likely to be stillborn or born prematurely, to have a low birth weight, or to have birth defects (Royal College of Obstetricians and Gynaecologists, 2015), but the impact of our work provides a community within the isolation of those early days. We offer support for a range of things in those first 8 weeks, from establishing feeding and sleep support to birth debriefs and doing the washing up. Our human response, bringing support, care, solidarity and community holds a greater longterm impact than any number can depict.

3. MAMAhub

Our MAMAhub, drop-in project, saw the highest attendance we have yet experienced in October 2022, reaching our maximum capacity of 12 mamas and their babes. It has continued to grow, and we have had to review our risk assessments and safety procedures to determine whether we could expand the maximum numbers of attendees if demand continues to increase.

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Project MAMA

TRUSTEES’ REPORT

YEAR ENDED 31 MARCH 2023

The majority of mamas that regularly attend MAMAhub do not attend other drop-in groups due to a range of barriers such as accessibility, language, childcare and more, but have fostered incredible community at MAMAhub through mutual languages less represented elsewhere (Sorani, Urdu/Hindi and Albanian). Many mamas attend regularly and have built friendships and rapport with each other. This is marked by mamas openly breastfeeding, removing hijabs and praying within the space. We also invite pregnant mamas to join MAMAhub if they would like, which means that some mamas can be constructing their own community and support network across a span of 2 and a half years at the weekly drop-in. Given the high levels of isolation and low mental health, this continuity of support and friendship can be life-changing.

Alongside this, we have started to receive more open constructive feedback around activities, food and the space in general which we are extremely grateful for and able to put into action for future sessions.

The sessions are managed by the Service Manager and the Hub Assistant and supported by 3-4 volunteers. From April 2022 to March 2023, 33 mamas and their babes attended MAMAhub, and activities/workshops offered included yoga, meditation, baking, card making, and nursery song singing sessions.

Within this reporting period:

4. Organisational Development

The ongoing economic crisis alongside conflicts escalating globally, resulted in increased international migration which had a substantial impact on the capacity and work of Project MAMA. To accommodate these changes, investing in the organisation’s infrastructure was a key priority throughout the year. This included investing in staffing, strategy work and new data and finance systems.

Staffing

Strategic development

During this reporting period we began the process of developing a 3 year organisational strategy to ensure that we are planning and implementing the steps needed for the longevity and sustainability of our service, to look ahead and prepare for the next season. As part of this process we gathered direct feedback from mamas whom we had supported with our Mother Companions project, ensuring that we asked open

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Project MAMA

TRUSTEES’ REPORT

YEAR ENDED 31 MARCH 2023

questions with interpreters when required, to gather as much information from the mama’s about their experience with Project MAMA as possible. We also set up a focus group, to gather a group of women to directly feed into our future strategy and ran surveys with various Project MAMA stakeholders. These included funders as well as local partner and referral organisations. This feedback and information gathering exercise has founded the beginnings of our monitoring and evaluation framework which will be established further in 2023/2024.

We have identified the need for this to be a season of strengthening organisational structures and procedures and ensuring that the service we are offering is as efficient and sustainable as possible to offer the continuity and security of care and support that the Mamas we support rarely find in other organisations they are involved with. As a result, whilst actioning the consolidation work from the existing strategy, we are now preparing the next steps of evaluation to determine where there is demand for more support and what we can be doing to respond to these needs.

QUOTES AND TESTIMONIES

“[They] made me feel very safe and confidence that I could do what was before me and that I am never alone. They told me I could call any time of the day or night and they would be there for me. They were both there for me, they did all they promised and more. They consoled, they comforted, they listened, they helped and they supported me in any way and all ways I needed them to […]. They were present at the hospital, they pulled together my hospital dos and don’t. They makes sure my wish and needs are meant and respect and they were there all the way to help. When my baby came, they […] taught me to support him, to hold him, taught me not to be afraid, told me my best was good enough and my instinct as a mother is 100 perfect. They will educate me but never force any of their knowledge on me but allow me to understand and consider and then if I want it, make use of it. […] [W]e are thriving so beautifully. Till today, I still feel they aren’t humans. Humans don’t do that much for another. I am writing this to appreciate this two amazing soul that did so much beauty and wonderful things for me and my son.

“ I met Project MAMA 3 months before I had my daughter. They really prepared me well and I think that’s why my body was already prepared and it was ready when I gave birth. I felt very strong because I had somebody to keep on encouraging me. ’”

“ No matter how caring and kind I tried to be as a midwife I knew I could never be the trusted partner, family member or friend that can be 'with the woman' during her birth as I was always seen as medical staff. I found it very distressing if a woman had no such person with her as I could feel that a fundamental human need was unmet. And sadly there was nothing I could do about it .” - Peggy, retired NHS midwife and has been one of our dedicated volunteer Mother Companions since our inception.

Case Studies

Q experiences complex vulnerabilities and experienced traumatic sexual abuse last year. The Specialist Perinatal Mental Health team shared their assessment with PM and highlighted the specific importance of clear communication, via an interpreter, throughout the time Q is in hospital to reduce the amount of retraumatisation, which may be triggered due to lack of control during examinations and delivery. Q expressed feeling unsure of what is going to happen when she goes into hospital and was unclear of the options she has around birth.

MCs worked alongside Q to build a robust birth plan, including her preferences around vaginal examination, pain relief, interventions and induction.With the support of MC’s during appointments at the hospital and IOL being offered, Q has confidently been clear on her preferences and consistently exhibited being aware

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TRUSTEES’ REPORT

YEAR ENDED 31 MARCH 2023

of her rights to choice throughout her pregnancy and labour.

PUBLIC BENEFIT

The Trustees have complied with their duty under the Charities Act 2011 to have due regard to public benefit guidance published by the Charity Commission for England and Wales.

FINANCIAL REVIEW

The total income for 1st April 2022 to 31st March 2023 was £222,465. This shows an increase of 26% compared to the previous year £176,205 . Total funds brought forward at 1st April 2022 were £129,521 and total funds carried forward is £151,407 , of which £70,856 are restricted (2022: £21,188). Within this reporting period, the largest proportion of income, £165,890, came from grant funding, with the rest coming from individual donations and community organisations £50,951, alongside Gift Aid refunds. All funding received has enabled service delivery and organisational running to provide vital support for our clients.

The expenditure over this period was £200,579 , with an increase in expenditure of 47% compared to the previous year £136,206 due to staff growth and organisational development. We have also felt the impact of the increased cost of living on our regular expenditure such as rent and utilities.

The financial support we have received throughout the year continued to show that both funders and individual donors recognise the importance of Project MAMA’s work. We are incredibly grateful to all donors who have supported us.

Reserves Policy disclosure for the 2022-23 Trustees’ Annual Report

The charity’s reserves policy aims to cover operating and essential costs of the charity for a set number of four months, in an attempt to safeguard services and staff against financial difficulties arising at short notice. The reserves policy is reviewed annually, with the relevant free reserves target being calculated based upon the approved budgeted expenditure for the following year. Essential operational spend includes:

For the current financial year, 2023/2024, our free reserves level is calculated to be £62,038.

PLANS FOR THE FUTURE

We will be developing a longer-term organisational and service strategy which will outline the areas that will be invested in and developed further.

In order to complete this process, however, and as an intentional element of our Monitoring and Evaluation

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Project MAMA

TRUSTEES’ REPORT

YEAR ENDED 31 MARCH 2023

Framework, we are hoping to establish an Advisory Group with sub-focus groups which will be held in their attendees' first languages. We are still very much in the planning phase, but we are looking forward to seeing how it develops once the mamas are self-appointed, meeting regularly, and able to take the lead on this project. Our focus for all that we do in the future is that it is ultimately led by the women we support. Whether that be via focus groups, feedback surveys and our Advisory Group leads, or more ideally by bringing those whom we have supported in the past into the staff and volunteer teams. Other key priorities for the year ahead include:

STRUCTURE, GOVERNANCE AND MANAGEMENT

Project MAMA is registered as a Charitable Incorporated Organisation (CIO). It is governed by a Constitution of a Charitable Incorporated Organisation.

The board has final legal authority and is responsible for overseeing the operation of the entire charity and its activities. Trustees are recruited through public advertising and through existing networks of the board and CEO. Trustees, including Chair and Treasurer, are appointed for a term of three years by a resolution passed at a properly convened Trustee meeting. In selecting individuals for appointment as charity trustees, the charity trustees must have regard to the skills, knowledge and experience needed for the effective administration of the CIO. The board meets every 8 weeks to discuss key matters such as finances, policy, staff and key operational matters and development. In addition, the newly formed Finance Sub-Committee came into effect, meeting ahead of each trustee meeting to add greater insight.

The trustees are responsible for preparing the Trustees’ Annual Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

The law applicable to charities in England & Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the trustees are required to:

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Project MAMA

TRUSTEES’ REPORT

YEAR ENDED 31 MARCH 2023

The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charities (Accounts and Reports) Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Independent examiner

Mr Adrian Rodaway FCA, BFP, DChA of HPH, Chartered Accountants was appointed Independent Examiner to the charity during the year.

27 October 2023 | 10:13 BST

Approved by the board of Trustees on ………………………… and signed on their behalf by:

……………………………….. ………………………………………..

Catherine Jackson (Chair) Heeral Dave (Treasurer)

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Project MAMA

INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES

YEAR ENDED 31 MARCH 2023

I report to the Trustees on my examination of the accounts of Project MAMA for the year ended 31 March 2023.

This report is made solely to the Charity’s Trustees, as a body, in accordance with section 154 of the Charities Act 2011. My independent examiner’s work has been undertaken so that I might state to the Charity’s Trustees those matters I am required to state to them in an independent examiner’s report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the Charity, the Charity’s members as a body and the Charity’s Trustees as a body for my independent examiner’s work, for this report, or for the opinions I have formed.

Responsibilities and basis of report

As the Charity Trustees of the CIO you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the CIO’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the CIO as required by section 130 of the Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

……………………………………………………. Mr Adrian Rodaway FCA, BFP, DChA

HPH Chartered Accountants 54 Bootham, York, YO30 7XZ

27 October 2023 | 10:14 BST

Date ..............................................

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PROJECT MAMA

STATEMENT OF FINANCIAL ACTIVITIES

YEAR ENDED 31 MARCH 2023

Note
Incoming and Endowments from:
Donations and legacies
2
Trading activities
Investments
3
Other
4
Total Income
Expenditure On:
Raising funds
6
Charitable activities
7
Other
8
Total Expenditure
Net income
Net movement in funds
Total funds brought forward
Total funds carried forward		 Unrestricted
Funds
£
76,201
377
432
2,758		 Restricted
Funds
£
142,697
-
-
-		 Total Funds
2023
£
218,898
377
432
2,758		 Total Funds
2022
£
176,090
106
9
-
79,768 142,697 222,465 176,205
25,489
80,432
1,629		 8,106
84,923
-		 33,595
165,355
1,629		 19,185
116,232
789
107,550 93,029 200,579 136,206
(27,782) 49,668 21,886 39,999
(27,782)
108,333		 49,668
21,188		 21,886
129,521		 39,999
89,522
80,551 70,856 151,407 129,521

All of the activities of the charity are classed as continuing

The notes on pages 16 to 24 form part of these financial statements

As required by paragraph 4.67 of the SORP, the brought forward and carried forward funds above have been agreed to the Balance Sheet.

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PROJECT MAMA

BALANCE SHEET

YEAR ENDED 31 MARCH 2023

Note
Fixed assets
13
Current assets
Debtors
15
Cash at bank and in hand
Total current assets
Creditors : Amounts falling
due within one year
16
Net current assets or liabilities
Total net assets or liabilities
The Funds of the Charity
17
Restricted funds
Unrestricted funds
Designated funds
General funds		 2023
£
1,718
6,434
145,524		 2022
£
1,967
4,076
126,585
151,958
(2,269)		 130,661
(3,107)
149,689 127,554
151,407 129,521
70,856
-
80,551		 21,188
-
108,333
151,407 129,521

27 October 2023 | 08:47 BST

These financial statements were approved by the trustees on …………..……. and are signed on their behalf by:

……………………………….

Heeral Dave

The notes on pages 16 to 24 form part of these financial statements

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PROJECT MAMA

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 MARCH 2023

1 Accounting Policies

Basis of preparation

These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts.

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).

The accounts have been prepared on the assumption that the charity is able to continue as a going concern, which the trustees consider appropriate having regard to the current level of unrestricted reserves. There are no material uncertainties about the charity's ability to continue as a going concern.

The charity meets the definition of a public benefit entity as defined by FRS 102.

Change in basis of accounting or to previous accounts

There has been no change to the accounting policies (valuation rules and method of accounting) since last year and no changes have been made to the accounts for previous years.

Fund accounting

Unrestricted Funds These are available for use at the discretion of the trustees in furtherance of the general objects of the charity. Designated funds These are unrestricted funds earmarked by the trustees for particular purposes. Restricted funds These are available for use subject to restrictions imposed by the donor or through terms of an appeal. Income Recognition of income Income is included in the Statement of Financial Activities (SoFA) when the charity becomes entitled to, and virtually certain to receive, the income and the amount of the income can be measured with sufficient reliability. Income with related expenditure Where income has related expenditure the income and related expenditure is reported gross in the SoFA. Donations and legacies Voluntary income received by way of grants, donations and gifts is included in the SoFA when receivable and only when the Charity has unconditional entitlement to the income. Tax reclaims on donations and gifts� Income from tax reclaims is included in the SoFA at the same time as the gift/donation to which it relates. Volunteer help These are only included in income (with an equivalent amount in expenditure) where the benefit to the Charity is reasonably quantifiable, measurable and material.

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PROJECT MAMA

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 MARCH 2023

Expenditure

Recognition of expenditure Expenditure is recognised on an accruals basis. Expenditure includes any VAT which cannot be fully recovered, and is reported as part of the expenditure to which it relates. Expenditure on raising funds These comprise the costs associated with attracting voluntary income, fundraising trading costs and investment management costs. Expenditure on charitable activities These comprise the costs incurred by the Charity in the delivery of its activities and services in the furtherance of its objects, including the making of grants and governance costs. Governance costs These include those costs associated with meeting the constitutional and statutory requirements of the Charity, including any audit/independent examination fees, costs linked to the strategic management of the Charity, together with a share of other administration costs. Other expenditure These are support costs not allocated to a particular activity

Taxation

The charity is exempt from corporation tax on its charitable activities.

Trade and other debtors

Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.

Cash and cash equivalents

Cash and cash equivalents comprise cash at bank and on hand, demand deposits with banks and other short-term highly liquid investments with original maturities of three months or less and bank overdrafts. In the statement of financial position, bank overdrafts are shown within borrowings or current liabilities.

Trade and other creditors

Short term creditors are measured at the transaction price. Other creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.

Financial Instruments

The charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value.

Pensions costs

The charity operates a defined contribution pension scheme. The assets of the scheme are held separately from those of the charity in an independently administered fund. Pension costs charged in the financial statements represent the contribution payable by the charity during the year.

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PROJECT MAMA

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 MARCH 2023

Income and Endowments From:
2
Donations and Legacies
Miscellaneous donations
Grants from Trusts
Gift Aid reclaimed
Donations and Legacies - prior year
Miscellaneous donations
Grants from Trusts
Gift Aid refunds		 Unrestricted
Funds
£
30,396
45,000
805		 Restricted
Funds
£
20,555
120,890
1,252		 Total Funds
2023
£
50,951
165,890
2,057		 Total Funds
2022
£
80,328
95,271
491
76,201 142,697 218,898 176,090
Unrestricted
Funds
£
80,059
16,000
491		 Restricted
Funds
£
269
79,271
-		 Total Funds
2022
£
80,328
95,271
491
96,550 79,540 176,090

The Charity also benefits greatly from the involvement and dedicated support of a team of volunteers. In accordance with Charities SORP, the value of their contributions is the value of their contributions is not recognised in the accounts but is described in the Trustees' Annual Report.

Investment income
Interest received on interest-bearing accounts
Investment income prior year - all unrestricted		 Unrestricted
Funds
£		 Restricted
Funds
£		 Total Funds
2023
£		 Total Funds
2022
£
432 - 432 9

3 Investment income

Other income
Insurance claim
Other income prior year - all unrestricted		 Unrestricted
Funds
£		 Restricted
Funds
£		 Total Funds
2023
£		 Total Funds
2022
£
2,758 - 2,758 9

4 Other income

5 Government Grants

The charity receives government grants, defined as funding from Bristol City Council Bristol Impact Fund to fund charitable activities. The total value of such grants in the period ending 31 March 2023 was £9,807 (2022: £4,788). There are no unfulfilled conditions or contingencies attaching to these grants in the year ended 31 March 2023.

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DocuSign Envelope ID: 17217356-78A6-4493-B591-3A913008234C

PROJECT MAMA

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 MARCH 2023

Expenditure on:

Expenditure on:
6
Raising funds
Marketing and fundraising
Salaries - Marketing and fundraising
Website development costs
Fundraising platform fees		 Unrestricted
Funds
£
2,054
21,980
-
1,455		 Restricted
Funds
£
-
8,106
-
-		 Total Funds
2023
£
2,054
30,086
-
1,455		 Total Funds
2022
£
8,278
9,334
967
606
25,489 8,106 33,595 19,185
Raising funds - prior year
Marketing and fundraising
Salaries - Marketing and fundraising
Website development costs
Fundraising platform fees		 Unrestricted
Funds
£
8,278
1,892
967
606		 Restricted
Funds
£
-
7,442
-
-		 Total Funds
2022
£
8,278
9,334
967
606
11,743 7,442 19,185

7 Charitable Activities

Direct client expenditure
Translation and interpretation
Wellbeing and Advocacy
Volunteers' expenses supporting clients
Training for volunteers
Salaries - Direct Costs
Salaries - Mother Companion
Salaries - Mama Hub
Recruitment and DBS costs
Miscellaneous Mama Hub costs
Miscellaneous Mother Companion costs
Support costs
Salaries - direct support
Salaries - indirect support
Rent
Strategic development
Office equipment and sundries
Insurance
Electricity and broadband
Printing, postage and stationery
Internal team training
Payroll agency fees
Finance support
Bank and transaction fees
Depreciation of office equipment		 Unrestricted
Funds
£
-
-
420
5
17,149
23,951
2,423
1,369
242
972
9,318
3,038
5,238
2,499
2,030
1,029
1,313
316
1,873
1,089
5,097
43
1,018		 Restricted
Funds
£
7,184
-
1,402
-
12,257
34,466
7,495
450
4,101
1,086
3,301
11,053
-
2,111
8
-
6
3
-
-
-
-
-		 Total Funds
2023
£
7,184
-
1,822
5
29,406
58,417
9,918
1,819
4,343
2,058
12,619
14,091
5,238
4,610
2,038
1,029
1,319
319
1,873
1,089
5,097
43
1,018		 Total Funds
2022
£
6,846
1,320
2,074
3,609
21,343
29,106
1,925
452
1,058
166
-
34,422
4,821
-
1,632
871
1,013
603
3,170
633
398
5
765
80,432 84,923 165,355 116,232

- 19 -

DocuSign Envelope ID: 17217356-78A6-4493-B591-3A913008234C

PROJECT MAMA

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 MARCH 2023

Charitable Activities - prior year
Direct client expenditure
Translation and interpretation
Wellbeing and Advocacy
Volunteers' expenses supporting clients
Training for volunteers
Salaries - Direct Costs
Salaries - Mother Companion
Salaries - Mama Hub
DBS checks
Miscellaneous Mama Hub costs
Miscellaneous direct client costs
Support costs
Salaries
Rent
Office equipment and sundries
Insurance
Electricity and broadband
Printing, postage and stationery
Internal team training
Payroll agency fees
Finance support
Bank and transaction fees
Depreciation of office equipment		 Unrestricted
Funds
£
6,269
-
1,268
683
-
17,462
-
404
-
101
13,716
4,821
1,632
871
1,013
603
829
633
398
5
765		 Restricted
Funds
£
577
1,320
806
2,926
21,343
11,644
1,925
48
1,058
65
20,706
-
-
-
-
-
2,341
-
-
-
-		 Total Funds
2022
£
6,846
1,320
2,074
3,609
21,343
29,106
1,925
452
1,058
166
34,422
4,821
1,632
871
1,013
603
3,170
633
398
5
765
51,473 64,759 116,232

8 Other Costs

Other Costs
Legal fees
Independent Examiner's fee		 Unrestricted
Funds
£
840
789		 Restricted
Funds
£
-
-		 Total Funds
2023
£
840
789		 Total Funds
2022
£
-
789
1,629 - 1,629 789

Other costs prior year - all unrestricted

9 Net incoming resources for the year

This is stated after charging:

This is stated after charging:
2023 2022
£ £
Independent Examiner's Fees 789 789

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DocuSign Envelope ID: 17217356-78A6-4493-B591-3A913008234C

PROJECT MAMA

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 MARCH 2023

10 Staff costs and numbers

The aggregate payroll costs were:
Wages and salaries
Social security costs
Pension costs		 2023
£
154,577
(3,626)
3,586		 2022
£
83,746
2,491
2,451
154,537 88,688

No employee received emoluments of more than £60,000 (2022: £nil) The average monthly head count was 6 staff (2022: 6 staff)

The key management personnel of the charity comprise the Chief Executive Officer. Total employee benefits paid to key management personnel were £46,314 (2022: £34,608).

Termination payments

During the year the charity agreed termination packages with two of its employees. On termination of each employment, ex-gratia payments were paid as part of the agreed termination terms. The total amount paid in termination payments was £14,806 (2022: £nil)

11 Trustee expenses

The charity trustees were not paid or received any other benefits from employment with the charity in the year (2022: £nil). The trustees were reimbursed expenses during the year of £nil (2022: £nil). No charity trustee received payment for professional or other services supplied to the charity (2022: £nil).

12 Defined pension contributions

Defined pension contributions
Fixed assets
Cost
At 1st April 2022
Additions
At 31st March 2023
Depreciation
At 1st April 2022
Charge
At 31st March 2023
Net book value
31st March 2023
At 1st April 2022
Amount of contributions recognised in the SOFA as an expense		 2023
£		 2022
£
2451 2451
Office
Equipment
2,926
769		 Total
2,926
769
3,695 3,695
959
1,018		 959
1,018
1,977 1,977
1,718 1,718
1,967 1,967

13 Fixed assets

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DocuSign Envelope ID: 17217356-78A6-4493-B591-3A913008234C

PROJECT MAMA

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 MARCH 2023

14
Defined pension contributions
15
Debtors
Trade debtors
Other debtors
Prepayments
16
Accruals
Trade creditors
Other creditors
Accruals and deferred income
17
Movement in funds
At
01-Apr
Incoming
2022
resources
Restricted funds
£
£
Hilden
-
5,000
John James
-
15,000
Choose Love
-
51,652
Bristol Impact Fund
1,788
14,827
Henry Smith
5,430
-
Postcode Local Trust
6,373
24,987
Quartet Resilience Fund
3,655
-
Items for Mamas
220
-
The Big Give
-
21,806
Thresholds
3,722
9,425
21,188
142,697
Unrestricted funds
General funds
108,333
79,768
Total unrestricted funds
108,333
79,768
Total funds
129,521
222,465
Amount of contributions recognised in the SOFA as an expense		 14
Defined pension contributions
15
Debtors
Trade debtors
Other debtors
Prepayments
16
Accruals
Trade creditors
Other creditors
Accruals and deferred income
17
Movement in funds
At
01-Apr
Incoming
2022
resources
Restricted funds
£
£
Hilden
-
5,000
John James
-
15,000
Choose Love
-
51,652
Bristol Impact Fund
1,788
14,827
Henry Smith
5,430
-
Postcode Local Trust
6,373
24,987
Quartet Resilience Fund
3,655
-
Items for Mamas
220
-
The Big Give
-
21,806
Thresholds
3,722
9,425
21,188
142,697
Unrestricted funds
General funds
108,333
79,768
Total unrestricted funds
108,333
79,768
Total funds
129,521
222,465
Amount of contributions recognised in the SOFA as an expense		 14
Defined pension contributions
15
Debtors
Trade debtors
Other debtors
Prepayments
16
Accruals
Trade creditors
Other creditors
Accruals and deferred income
17
Movement in funds
At
01-Apr
Incoming
2022
resources
Restricted funds
£
£
Hilden
-
5,000
John James
-
15,000
Choose Love
-
51,652
Bristol Impact Fund
1,788
14,827
Henry Smith
5,430
-
Postcode Local Trust
6,373
24,987
Quartet Resilience Fund
3,655
-
Items for Mamas
220
-
The Big Give
-
21,806
Thresholds
3,722
9,425
21,188
142,697
Unrestricted funds
General funds
108,333
79,768
Total unrestricted funds
108,333
79,768
Total funds
129,521
222,465
Amount of contributions recognised in the SOFA as an expense		 2023
£		 2022
£		 At
31-Mar
2023
£
1,888
6,357
21,000
5,019
-
17,320
-
-
9,847
9,425
2451 2451
2023
£
5,020
-
1,414		 2022
£
-
2,513
1,563
6,434 4,076
2023
£
1,290
190
789		 2022
£
2,318
-
789
2,269 3,107
Outgoing
resources
£
(3,112)
(8,643)
(30,652)
(11,596)
(5,430)
(14,040)
(3,655)
(220)
(11,959)
(3,722)		 Transfers
£
-
-
-
-
-
-
-
-
-
-
21,188 142,697 (93,029) - 70,856
108,333 79,768 (107,550) - 80,551
108,333 79,768 (107,550) - 80,551
129,521 222,465 (200,579) - 151,407

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DocuSign Envelope ID: 17217356-78A6-4493-B591-3A913008234C

PROJECT MAMA

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 MARCH 2023

Purposes of restricted funds

Hilden Mother Companion John James Mother Companion costs (excl. salary) Choose Love CEO salary Mar-August/MC salary Bristol Impact Fund MAMAhub Henry Smith Mother companion costs (incl. salaries) Postcode Local Trust Ops Coordinator salary Quartet Resilience Fund Strategic Review Items for Mamas Items for Mamas The Big Give Salary costs Thresholds Communications Coordinator salary

18
Analysis of net assets between funds
Cash at bank and in hand
Other net current assets or liabilities
Analysis of net assets between funds - prior year
Cash at bank and in hand
Other net current assets or liabilities		 Unrestricted
Funds
£
76,386
4,165		 Restricted
Funds
£
70,856
-		 Total Funds
2023
£
147,242
4,165
80,551 70,856 151,407
Unrestricted
Funds
£
105,397
2,936		 Restricted
Funds
£
21,188
-		 Total Funds
2022
£
126,585
2,936
108,333 21,188 129,521

19 Related party transactions

Other than disclosed in note 11, there have been no other related party transactions during the year (2022: £nil)

- 23 -

DocuSign Envelope ID: 17217356-78A6-4493-B591-3A913008234C

PROJECT MAMA

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 MARCH 2023

20 Analysis of charitable funds - previous year, as required by paragraph 4.2. of the SORP

Incoming and Endowments from:
Donations and legacies
Trading activities
Investments
Total income
Expenditure On:
Raising Funds
Charitable activities
Other
Total expenditure
Net Income
Net movement in funds
Total funds brought forward
Total funds carried forward		 Unrestricted
Funds
£
96,550
106
9		 Restricted
Funds
£
79,540
-
-		 Total Funds
2022
£
176,090
106
9
96,665 79,540 176,205
11,743
51,473
789		 7,442
64,759
-		 19,185
116,232
789
64,005 72,201 136,206
32,660 7,339 39,999
32,660
75,673		 7,339
13,849		 39,999
89,522
108,333 21,188 129,521

- 24 -