DocuSign Envelope ID: 17217356-78A6-4493-B591-3A913008234C
## **Project MAMA**
## **ACCOUNTS**
**Year ended 31[st] March 2023**
**Charity Number 1182112**
DocuSign Envelope ID: 17217356-78A6-4493-B591-3A913008234C
## **Project MAMA**
## **FINANCIAL STATEMENTS**
## **YEAR ENDED 31 MARCH 2023**
|**CONTENTS**|**PAGE**|
|---|---|
|Legal and Administrative Information|**2**|
|Trustees’ Annual Report|**3 to 12**|
|Independent Examiner’s Report|**13**|
|Statement of Financial Activities|**14**|
|Balance Sheet|**15**|
|Notes to the Accounts|**16 to 24**|
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DocuSign Envelope ID: 17217356-78A6-4493-B591-3A913008234C
## **Project MAMA**
## **Legal and administrative information**
## **YEAR ENDED 31 MARCH 2023**
## **Status**
Project MAMA is a Charitable Incorporated Organisation (CIO) granted charitable status on 19th February 2019.
Registered Charity Number: 1182112
Address: Unit 16 Easton Business Centre, Felix Road, Bristol BS5 0HE
Trustees: Trustees who served during the period and up to the date of this report were as follows:
## **Board of Trustees:**
Catherine Jackson Angela Conway Asli Tatliadim, Chair Heeral Dave, Treasurer Ruth Whincop Josephine Whitaker-Yilmaz Julia Dixon-Barrow Bethany Benedict
## **Bank:**
Barclays Bank PLC, 55 Broadmead, Bristol BS1 3EA
## **Independent examiner:**
A. C. Rodaway, FCA, BFP, DChA HPH, Chartered Accountants 54 Bootham York YO30 7XZ
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DocuSign Envelope ID: 17217356-78A6-4493-B591-3A913008234C
## **Project MAMA**
## **TRUSTEES’ REPORT**
## **YEAR ENDED 31 MARCH 2023**
The Trustees present their report and the unaudited financial statements of the charity for the year ended 31 March 2023.
Reference and administrative information forms part of this report. These accounts have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102), the Charities Act 2011 and UK Generally Accepted Practice.
## **Objectives**
To preserve and protect the physical and mental health of vulnerable women in the Bristol postcode area particularly, but not exclusively, migrants, through pregnancy, labour, childbirth, and early parenting by providing one-to-one support, advocacy, specialist information, referrals to partner agencies and peer support groups and other relevant activities as may be determined by the trustees.
For the purposes of this clause, we define ‘vulnerable women’ as _those with unstable/insecure immigration status and/or barriers to healthcare, survivors of sexual abuse, gender-based violence, exploitation or with poor mental health._
A note on language: Throughout the text we refer to ‘mama’. We use the word mama as it is recognisable to people from different cultural and language backgrounds to denote people who are pregnant or that have given birth.
## **Activities**
## **1. Overview**
This has been a year of great growth, development and change for Project MAMA. Following a season of rapid response and recovery with the Covid-19 pandemic, we have now taken time to look ahead and think strategically as an organisation. We have built on the success of our Mother Companions Project and MAMAhub weekly drop-in from the previous year and focussed on strengthening our policies and procedures to ensure that we are working as effectively and safely as possible.
Throughout the year, we have witnessed the effects of the increasingly hostile UK environment on the women we support. With an increased number of referrals, the complexity of issues the mamas are facing and carrying are certainly bringing a new challenge to their journeys through pregnancy and early parenthood. With a lack of adequate accommodation and significant isolation, many of the women we support are suffering from poor mental health. This can seriously impact their pregnancy, and in particular the risks of postnatal depression. With the understanding that asylum-seeking women are four times more likely to suffer from postnatal depression than other women in the UK _(Royal College of Obstetricians and Gynaecologists, 2015)_ alongside numerous other mental health challenges, our team provides relevant signposting and supports mamas to access the numerous organisations in Bristol that work in partnership to provide the required support services.
Working closely and collaboratively with partner organisations in the third sector has been key to addressing the complexity of needs many of our clients face. We are now a member of the Bristol Refugee and Asylum seeker Partnership (BRASP), which has been instrumental in deepening the coordinated response to support migrated people in Bristol.
To respond to the increase in referrals and complexity of issues being disclosed, it was decided that the Client Coordinator would be promoted to a full-time role as Service Coordinator in order to increase our capacity as an organisation to respond to these increased pressures. This new role has more time to respond to the referrals we receive and take a lead on the signposting partnership work we do to increase
**3**
DocuSign Envelope ID: 17217356-78A6-4493-B591-3A913008234C
## **Project MAMA**
## **TRUSTEES’ REPORT**
## **YEAR ENDED 31 MARCH 2023**
the number of referrals that we can accept, but also to coordinate our work and ensure that we are continuously growing and adapting to what is truly needed by the mamas.
In February 2023 at the end of this reporting period, the CEO and Founder Fiona Mann stepped down. With the celebration of Project MAMA’s fifth year the following month, it has opened up a time to reflect on what Fiona started and created, and the impact that Project MAMA has been able to make for so many mamas’ pregnancies and early parenting journeys. We are proud to uphold the values that Fiona established of solidarity, radical nurturing, reinforcing resilience, cultivating community and championing cultural safety.
## **2. Mother Companions project (MC project)**
Our core project provides one-to-one support, spanning pregnancy, labour and birth and the first 8 weeks of parenthood.
Our Mother Companions Project provides:
- **Emotional Support:** A space for expectant parents to unpack ideas, concerns and wishes around their upcoming birth. Our specialist volunteers listen, offer encouragement, reassurance and remain a consistent physical and nurturing presence throughout the perinatal period.
- **Physical Support:** Being on-call to attend a birth from 38 weeks (or earlier, if required). This support includes encouraging comfort measures (breath work, massage, relaxation), ensuring a mother has access to essential items, guidance with infant feeding and settling, and supporting access to community services.
- **Information Support:** Sharing information, explanations and non-medical advice, guidance on NHS care and signposting to partner agencies. Sharing information about the physiological side of birth if wanted and unpacking the procedures and systems involved within the NHS.
- **Advocacy:** Facilitating communication between women and care providers so that individuals can make informed and empowered choices; discussion of rights and entitlements in pregnancy; taking part in sector-wide meetings to share learnings and improve service provision.
- **Where relevant, support for a Mama’s Partner:** Offering encouragement, reassurance and guidance on how to support the mother or birthing parent, their infant and themselves.
With the majority of referrals to Project MAMA coming from NHS services and in particular the local Midwife teams, it was clear Project MAMA is vital in ensuring holistic, wrap-around support to address the vital and unique issues the mamas we work with face.
- We continued to provide weekly support through Mother Companions from 30 weeks of pregnancy. In the earlier stages of pregnancy, we would normally check in monthly or more often, depending on individual circumstances.
- We use female, telephone interpreting services where needed.
- We continued to support clients during labour and childbirth in hospital.
As we develop our level of support and also come across mamas facing more complex issues, we have established greater training opportunities for our volunteer Mother Companions and staff team. Alongside
**4**
DocuSign Envelope ID: 17217356-78A6-4493-B591-3A913008234C
## **Project MAMA**
## **TRUSTEES’ REPORT**
## **YEAR ENDED 31 MARCH 2023**
the in-house training we provide, we are developing opportunities for the Mother Companions themselves to contribute to shared learning sessions around their own specialities and existing knowledge. We have also scheduled sessions around pelvic health in partnership with a local Perinatal Pelvic Health NHS specialist and plan to provide training updates on the current political and legal environment regarding Refugees and Asylum seekers among others this coming year.
## Performance & Achievements - Mother Companions Project
Within this reporting period Project MAMA received 76 referrals, from these we supported 59 mamas. We provided short-term signposting to 15 mamas, compared to 22 the previous year. We then supported 44 mamas with antenatal and postnatal support (compared with 37 the previous year) 15 of whom received on-call support throughout the birth and labour period.
**From the group of mamas we supported this year, 9 had been or were experiencing sexual or genderbased violence and 8 mamas were survivors or potential survivors of trafficking and modern day slavery.** Despite the serious challenges the mamas we support face, we continue to be in awe of the strength and resilience they exhibit daily. It is a privilege to stand alongside these Mamas.
In this reporting period we have supported mamas from 25 countries, speaking over 23 different languages.
**5**
DocuSign Envelope ID: 17217356-78A6-4493-B591-3A913008234C
## **Project MAMA**
## **TRUSTEES’ REPORT**
## **YEAR ENDED 31 MARCH 2023**
## **Immigration Status:**
|Asylum Seeker|40.7%|
|---|---|
|Refugee|18.6%|
|Visa/LR/Pre-settled
status|32.3%|
|Other/Unknown|8.4%|
These statistics and numbers demonstrate the work we are doing with these mamas from all over the world, the time and care that our Mother Companions and staff team are pouring into their support, and some of the serious challenges that this group of women are facing as they approach pregnancy, birth and parenthood. However, further detail is required to explain the real impact of these figures.
We are supporting mamas to enter into birth and labour with a greater understanding of what they can expect and what their rights are within these processes. That they can ask for interpreters and in-depth explanations for procedures so that they can give real, informed consent to what might be requested and that they feel in control and holding their own power as they make the choices that best suit their bodies and their babes.
We know that postnatal depression is more prevalent among refugees and asylum seekers in the UK (Asif et al., 2015) and that their babies are more likely to be stillborn or born prematurely, to have a low birth weight, or to have birth defects (Royal College of Obstetricians and Gynaecologists, 2015), but the impact of our work provides a community within the isolation of those early days. We offer support for a range of things in those first 8 weeks, from establishing feeding and sleep support to birth debriefs and doing the washing up. Our human response, bringing support, care, solidarity and community holds a greater longterm impact than any number can depict.
## **3. MAMAhub**
Our MAMAhub, drop-in project, saw the highest attendance we have yet experienced in October 2022, reaching our maximum capacity of 12 mamas and their babes. It has continued to grow, and we have had to review our risk assessments and safety procedures to determine whether we could expand the maximum numbers of attendees if demand continues to increase.
**6**
DocuSign Envelope ID: 17217356-78A6-4493-B591-3A913008234C
## **Project MAMA**
## **TRUSTEES’ REPORT**
## **YEAR ENDED 31 MARCH 2023**
The majority of mamas that regularly attend MAMAhub do not attend other drop-in groups due to a range of barriers such as accessibility, language, childcare and more, but have fostered incredible community at MAMAhub through mutual languages less represented elsewhere (Sorani, Urdu/Hindi and Albanian). Many mamas attend regularly and have built friendships and rapport with each other. This is marked by mamas openly breastfeeding, removing hijabs and praying within the space. We also invite pregnant mamas to join MAMAhub if they would like, which means that some mamas can be constructing their own community and support network across a span of 2 and a half years at the weekly drop-in. Given the high levels of isolation and low mental health, this continuity of support and friendship can be life-changing.
Alongside this, we have started to receive more open constructive feedback around activities, food and the space in general which we are extremely grateful for and able to put into action for future sessions.
The sessions are managed by the Service Manager and the Hub Assistant and supported by 3-4 volunteers. From April 2022 to March 2023, 33 mamas and their babes attended MAMAhub, and activities/workshops offered included yoga, meditation, baking, card making, and nursery song singing sessions.
Within this reporting period:
- Number of Mamas attended: 33 Mamas
- Total Attendances in this reporting period: 262
- Highest number at 1 session: 12 Mamas
## **4. Organisational Development**
The ongoing economic crisis alongside conflicts escalating globally, resulted in increased international migration which had a substantial impact on the capacity and work of Project MAMA. To accommodate these changes, investing in the organisation’s infrastructure was a key priority throughout the year. This included investing in staffing, strategy work and new data and finance systems.
## Staffing
- One of our key role changes this year was the creation of the Service Manager role. This role builds on the previous Client Coordinator position, but taking on the Designated Safeguarding Lead role and holding an amalgamation of the MAMAhub and Mother Companion Project coordination amongst a number of other responsibilities. This position has ensured the smooth continuity of service throughout the leadership changes this year.
- We have just recruited a Fundraising and Communications Coordinator who will start in July 2023. Our goal is to reduce the number of smaller, part-time positions and create a more consolidated core staff team. The focus of this role is to establish long-term, sustainable funding streams and to broaden the depth of our external presence and stakeholder relationships.
## Strategic development
During this reporting period we began the process of developing a 3 year organisational strategy to ensure that we are planning and implementing the steps needed for the longevity and sustainability of our service, to look ahead and prepare for the next season. As part of this process we gathered direct feedback from mamas whom we had supported with our Mother Companions project, ensuring that we asked open
**7**
DocuSign Envelope ID: 17217356-78A6-4493-B591-3A913008234C
## **Project MAMA**
## **TRUSTEES’ REPORT**
## **YEAR ENDED 31 MARCH 2023**
questions with interpreters when required, to gather as much information from the mama’s about their experience with Project MAMA as possible. We also set up a focus group, to gather a group of women to directly feed into our future strategy and ran surveys with various Project MAMA stakeholders. These included funders as well as local partner and referral organisations. This feedback and information gathering exercise has founded the beginnings of our monitoring and evaluation framework which will be established further in 2023/2024.
We have identified the need for this to be a season of strengthening organisational structures and procedures and ensuring that the service we are offering is as efficient and sustainable as possible to offer the continuity and security of care and support that the Mamas we support rarely find in other organisations they are involved with. As a result, whilst actioning the consolidation work from the existing strategy, we are now preparing the next steps of evaluation to determine where there is demand for more support and what we can be doing to respond to these needs.
## **QUOTES AND TESTIMONIES**
_“[They] made me feel very safe and confidence that I could do what was before me and that I am never alone. They told me I could call any time of the day or night and they would be there for me. They were both there for me, they did all they promised and more. They consoled, they comforted, they listened, they helped and they supported me in any way and all ways I needed them to […]. They were present at the hospital, they pulled together my hospital dos and don’t. They makes sure my wish and needs are meant and respect and they were there all the way to help. When my baby came, they […] taught me to support him, to hold him, taught me not to be afraid, told me my best was good enough and my instinct as a mother is 100 perfect. They will educate me but never force any of their knowledge on me but allow me to understand and consider and then if I want it, make use of it. […] [W]e are thriving so beautifully. Till today, I still feel they aren’t humans. Humans don’t do that much for another. I am writing this to appreciate this two amazing soul that did so much beauty and wonderful things for me and my son._
“ _I met Project MAMA 3 months before I had my daughter. They really prepared me well and I think that’s why my body was already prepared and it was ready when I gave birth. I felt very strong because I had somebody to keep on encouraging me._ ’”
“ _No matter how caring and kind I tried to be as a midwife I knew I could never be the trusted partner, family member or friend that can be 'with the woman' during her birth as I was always seen as medical staff. I found it very distressing if a woman had no such person with her as I could feel that a fundamental human need was unmet. And sadly there was nothing I could do about it_ .” - Peggy, retired NHS midwife and has been one of our dedicated volunteer Mother Companions since our inception.
## **Case Studies**
Q experiences complex vulnerabilities and experienced traumatic sexual abuse last year. The Specialist Perinatal Mental Health team shared their assessment with PM and highlighted the specific importance of clear communication, via an interpreter, throughout the time Q is in hospital to reduce the amount of retraumatisation, which may be triggered due to lack of control during examinations and delivery. Q expressed feeling unsure of what is going to happen when she goes into hospital and was unclear of the options she has around birth.
MCs worked alongside Q to build a robust birth plan, including her preferences around vaginal examination, pain relief, interventions and induction.With the support of MC’s during appointments at the hospital and IOL being offered, Q has confidently been clear on her preferences and consistently exhibited being aware
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DocuSign Envelope ID: 17217356-78A6-4493-B591-3A913008234C
## **Project MAMA**
## **TRUSTEES’ REPORT**
## **YEAR ENDED 31 MARCH 2023**
of her rights to choice throughout her pregnancy and labour.
## **PUBLIC BENEFIT**
The Trustees have complied with their duty under the Charities Act 2011 to have due regard to public benefit guidance published by the Charity Commission for England and Wales.
## **FINANCIAL REVIEW**
The total income for 1st April 2022 to 31st March 2023 was **£222,465.** This shows an increase of **26%** compared to the previous year **£176,205** . Total funds brought forward at 1st April 2022 were **£129,521** and total funds carried forward is **£151,407** , of which **£70,856** are restricted (2022: £21,188). Within this reporting period, the largest proportion of income, **£165,890,** came from grant funding, with the rest coming from individual donations and community organisations **£50,951,** alongside Gift Aid refunds. All funding received has enabled service delivery and organisational running to provide vital support for our clients.
The expenditure over this period was **£200,579** , with an increase in expenditure of **47%** compared to the previous year **£136,206** due to staff growth and organisational development. We have also felt the impact of the increased cost of living on our regular expenditure such as rent and utilities.
The financial support we have received throughout the year continued to show that both funders and individual donors recognise the importance of Project MAMA’s work. We are incredibly grateful to all donors who have supported us.
## **Reserves Policy disclosure for the 2022-23 Trustees’ Annual Report**
The charity’s reserves policy aims to cover operating and essential costs of the charity for a set number of four months, in an attempt to safeguard services and staff against financial difficulties arising at short notice. The reserves policy is reviewed annually, with the relevant free reserves target being calculated based upon the approved budgeted expenditure for the following year. Essential operational spend includes:
- Salary costs
- Interpreter costs
- MAMAhub activity costs
- Premises costs and administrative costs (e.g. rent, utilities, bills)
- Finance support fees (e.g. bookkeeping and management reporting)
- Accountancy and Independent Examination fees
For the current financial year, 2023/2024, our free reserves level is calculated to be £62,038.
## **PLANS FOR THE FUTURE**
We will be developing a longer-term organisational and service strategy which will outline the areas that will be invested in and developed further.
In order to complete this process, however, and as an intentional element of our Monitoring and Evaluation
**9**
DocuSign Envelope ID: 17217356-78A6-4493-B591-3A913008234C
## **Project MAMA**
## **TRUSTEES’ REPORT**
## **YEAR ENDED 31 MARCH 2023**
Framework, we are hoping to establish an Advisory Group with sub-focus groups which will be held in their attendees' first languages. We are still very much in the planning phase, but we are looking forward to seeing how it develops once the mamas are self-appointed, meeting regularly, and able to take the lead on this project. Our focus for all that we do in the future is that it is ultimately led by the women we support. Whether that be via focus groups, feedback surveys and our Advisory Group leads, or more ideally by bringing those whom we have supported in the past into the staff and volunteer teams. Other key priorities for the year ahead include:
- Establishing a clear and effective monitoring and evaluation framework. Work is underway but we hope to develop and fine-tune this.
- Diversifying our volunteer and staff base and investigating continued ways of embedding cultural safety into our practise.
- Establish a 3-5 year fundraising strategy.
- Continue tailoring our support to client needs.
- Increase numbers of mothers and birthing people attending MAMAhub, specifically reaching more people who have not been supported through our Mother Companions project.
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
Project MAMA is registered as a Charitable Incorporated Organisation (CIO). It is governed by a Constitution of a Charitable Incorporated Organisation.
The board has final legal authority and is responsible for overseeing the operation of the entire charity and its activities. Trustees are recruited through public advertising and through existing networks of the board and CEO. Trustees, including Chair and Treasurer, are appointed for a term of three years by a resolution passed at a properly convened Trustee meeting. In selecting individuals for appointment as charity trustees, the charity trustees must have regard to the skills, knowledge and experience needed for the effective administration of the CIO. The board meets every 8 weeks to discuss key matters such as finances, policy, staff and key operational matters and development. In addition, the newly formed Finance Sub-Committee came into effect, meeting ahead of each trustee meeting to add greater insight.
The trustees are responsible for preparing the Trustees’ Annual Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The law applicable to charities in England & Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the trustees are required to:
- Select suitable accounting policies and then apply them consistently.
- Observe the methods and principles in the Charities SORP 2019 (FRS 102).
- Make judgements and estimates that are reasonable and prudent.
- State whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements.
- Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.
**10**
DocuSign Envelope ID: 17217356-78A6-4493-B591-3A913008234C
## **Project MAMA**
## **TRUSTEES’ REPORT**
## **YEAR ENDED 31 MARCH 2023**
The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charities (Accounts and Reports) Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
## **Independent examiner**
Mr Adrian Rodaway FCA, BFP, DChA of HPH, Chartered Accountants was appointed Independent Examiner to the charity during the year.
27 October 2023 | 10:13 BST
Approved by the board of Trustees on ………………………… and signed on their behalf by:
……………………………….. ………………………………………..
Catherine Jackson (Chair) Heeral Dave (Treasurer)
**11**
DocuSign Envelope ID: 17217356-78A6-4493-B591-3A913008234C
## **Project MAMA**
## **INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES**
## **YEAR ENDED 31 MARCH 2023**
I report to the Trustees on my examination of the accounts of Project MAMA for the year ended 31 March 2023.
This report is made solely to the Charity’s Trustees, as a body, in accordance with section 154 of the Charities Act 2011. My independent examiner’s work has been undertaken so that I might state to the Charity’s Trustees those matters I am required to state to them in an independent examiner’s report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the Charity, the Charity’s members as a body and the Charity’s Trustees as a body for my independent examiner’s work, for this report, or for the opinions I have formed.
## **Responsibilities and basis of report**
As the Charity Trustees of the CIO you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the CIO’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner’s statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the CIO as required by section 130 of the Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
……………………………………………………. Mr Adrian Rodaway FCA, BFP, DChA
HPH Chartered Accountants 54 Bootham, York, YO30 7XZ
> 27 October 2023 | 10:14 BST
Date ..............................................
**- 13 -**
DocuSign Envelope ID: 17217356-78A6-4493-B591-3A913008234C
## **PROJECT MAMA**
## **STATEMENT OF FINANCIAL ACTIVITIES**
## **YEAR ENDED 31 MARCH 2023**
|**Note**
**Incoming and Endowments from:**
Donations and legacies
**2**
Trading activities
Investments
**3**
Other
**4**
**Total Income**
**Expenditure On:**
Raising funds
**6**
Charitable activities
**7**
Other
**8**
**Total Expenditure**
**Net income**
**Net movement in funds**
**Total funds brought forward**
**Total funds carried forward**|**Unrestricted**
**Funds**
**£**
76,201
377
432
2,758|**Restricted**
**Funds**
**£**
142,697
-
-
-|**Total Funds**
**2023**
**£**
218,898
377
432
2,758|**Total Funds**
**2022**
**£**
176,090
106
9
-|
|---|---|---|---|---|
||79,768|142,697|222,465|176,205|
||25,489
80,432
1,629|8,106
84,923
-|33,595
165,355
1,629|19,185
116,232
789|
||107,550|93,029|200,579|136,206|
||(27,782)|49,668|21,886|39,999|
||(27,782)
108,333|49,668
21,188|21,886
129,521|39,999
89,522|
||80,551|70,856|151,407|129,521|
All of the activities of the charity are classed as continuing
## **The notes on pages 16 to 24 form part of these financial statements**
As required by paragraph 4.67 of the SORP, the brought forward and carried forward funds above have been agreed to the Balance Sheet.
**- 14 -**
DocuSign Envelope ID: 17217356-78A6-4493-B591-3A913008234C
## **PROJECT MAMA**
## **BALANCE SHEET**
## **YEAR ENDED 31 MARCH 2023**
|**Note**
**Fixed assets**
**13**
**Current assets**
Debtors
**15**
Cash at bank and in hand
_Total current assets_
**Creditors : Amounts falling**
**due within one year**
**16**
_Net current assets or liabilities_
**_Total net assets or liabilities_**
**The Funds of the Charity**
**17**
Restricted funds
Unrestricted funds
_Designated funds_
_General funds_|**2023**
**£**
1,718
6,434
145,524|**2022**
**£**
1,967
4,076
126,585|
|---|---|---|
||151,958
(2,269)|130,661
(3,107)|
||149,689|127,554|
||151,407|129,521|
||70,856
-
80,551|21,188
-
108,333|
||151,407|129,521|
27 October 2023 | 08:47 BST
These financial statements were approved by the trustees on …………..……. and are signed on their behalf by:
……………………………….
Heeral Dave
**The notes on pages 16 to 24 form part of these financial statements**
**- 15 -**
DocuSign Envelope ID: 17217356-78A6-4493-B591-3A913008234C
## **PROJECT MAMA**
## **NOTES TO THE FINANCIAL STATEMENTS**
## **YEAR ENDED 31 MARCH 2023**
## **1 Accounting Policies**
## **Basis of preparation**
These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts.
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).
The accounts have been prepared on the assumption that the charity is able to continue as a going concern, which the trustees consider appropriate having regard to the current level of unrestricted reserves. There are no material uncertainties about the charity's ability to continue as a going concern.
The charity meets the definition of a public benefit entity as defined by FRS 102.
## **Change in basis of accounting or to previous accounts**
There has been no change to the accounting policies (valuation rules and method of accounting) since last year and no changes have been made to the accounts for previous years.
## **Fund accounting**
Unrestricted Funds These are available for use at the discretion of the trustees in furtherance of the general objects of the charity. Designated funds These are unrestricted funds earmarked by the trustees for particular purposes. Restricted funds These are available for use subject to restrictions imposed by the donor or through terms of an appeal. **Income** Recognition of income Income is included in the Statement of Financial Activities (SoFA) when the charity becomes entitled to, and virtually certain to receive, the income and the amount of the income can be measured with sufficient reliability. Income with related expenditure Where income has related expenditure the income and related expenditure is reported gross in the SoFA. Donations and legacies Voluntary income received by way of grants, donations and gifts is included in the SoFA when receivable and only when the Charity has unconditional entitlement to the income. Tax reclaims on donations and gifts� Income from tax reclaims is included in the SoFA at the same time as the gift/donation to which it relates. Volunteer help These are only included in income (with an equivalent amount in expenditure) where the benefit to the Charity is reasonably quantifiable, measurable and material.
**- 16 -**
DocuSign Envelope ID: 17217356-78A6-4493-B591-3A913008234C
## **PROJECT MAMA**
## **NOTES TO THE FINANCIAL STATEMENTS**
## **YEAR ENDED 31 MARCH 2023**
## **Expenditure**
Recognition of expenditure Expenditure is recognised on an accruals basis. Expenditure includes any VAT which cannot be fully recovered, and is reported as part of the expenditure to which it relates. Expenditure on raising funds These comprise the costs associated with attracting voluntary income, fundraising trading costs and investment management costs. Expenditure on charitable activities These comprise the costs incurred by the Charity in the delivery of its activities and services in the furtherance of its objects, including the making of grants and governance costs. Governance costs These include those costs associated with meeting the constitutional and statutory requirements of the Charity, including any audit/independent examination fees, costs linked to the strategic management of the Charity, together with a share of other administration costs. Other expenditure These are support costs not allocated to a particular activity
## **Taxation**
The charity is exempt from corporation tax on its charitable activities.
## **Trade and other debtors**
Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.
## **Cash and cash equivalents**
Cash and cash equivalents comprise cash at bank and on hand, demand deposits with banks and other short-term highly liquid investments with original maturities of three months or less and bank overdrafts. In the statement of financial position, bank overdrafts are shown within borrowings or current liabilities.
## **Trade and other creditors**
Short term creditors are measured at the transaction price. Other creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.
## **Financial Instruments**
The charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value.
## **Pensions costs**
The charity operates a defined contribution pension scheme. The assets of the scheme are held separately from those of the charity in an independently administered fund. Pension costs charged in the financial statements represent the contribution payable by the charity during the year.
**- 17 -**
DocuSign Envelope ID: 17217356-78A6-4493-B591-3A913008234C
## **PROJECT MAMA**
## **NOTES TO THE FINANCIAL STATEMENTS**
## **YEAR ENDED 31 MARCH 2023**
|**Income and Endowments From:**
**2**
**Donations and Legacies**
Miscellaneous donations
Grants from Trusts
Gift Aid reclaimed
_Donations and Legacies - prior year_
_Miscellaneous donations_
_Grants from Trusts_
_Gift Aid refunds_|**Unrestricted**
**Funds**
**£**
30,396
45,000
805|**Restricted**
**Funds**
**£**
20,555
120,890
1,252|**Total Funds**
**2023**
**£**
50,951
165,890
2,057|**Total Funds**
**2022**
£
80,328
95,271
491|
|---|---|---|---|---|
||76,201|142,697|218,898|176,090|
||_Unrestricted_
_Funds_
_£_
_80,059_
_16,000_
_491_|_Restricted_
_Funds_
_£_
_269_
_79,271_
_-_|_Total Funds_
_2022_
_£_
_80,328_
_95,271_
_491_||
||_96,550_|_79,540_|_176,090_||
The Charity also benefits greatly from the involvement and dedicated support of a team of volunteers. In accordance with Charities SORP, the value of their contributions is the value of their contributions is not recognised in the accounts but is described in the Trustees' Annual Report.
|**Investment income**
Interest received on interest-bearing accounts
Investment income prior year - all unrestricted|**Unrestricted**
**Funds**
**£**|**Restricted**
**Funds**
**£**|**Total Funds**
**2023**
**£**|**Total Funds**
**2022**
£|
|---|---|---|---|---|
||432|-|432|9|
||||||
## **3 Investment income**
|**Other income**
Insurance claim
Other income prior year - all unrestricted|**Unrestricted**
**Funds**
**£**|**Restricted**
**Funds**
**£**|**Total Funds**
**2023**
**£**|**Total Funds**
**2022**
£|
|---|---|---|---|---|
||2,758|-|2,758|9|
||||||
## **4 Other income**
## **5 Government Grants**
The charity receives government grants, defined as funding from Bristol City Council Bristol Impact Fund to fund charitable activities. The total value of such grants in the period ending 31 March 2023 was £9,807 (2022: £4,788). There are no unfulfilled conditions or contingencies attaching to these grants in the year ended 31 March 2023.
**- 18 -**
DocuSign Envelope ID: 17217356-78A6-4493-B591-3A913008234C
## **PROJECT MAMA**
## **NOTES TO THE FINANCIAL STATEMENTS**
## **YEAR ENDED 31 MARCH 2023**
## **Expenditure on:**
|**Expenditure on:**|||||
|---|---|---|---|---|
|**6**
Raising funds
Marketing and fundraising
Salaries - Marketing and fundraising
Website development costs
Fundraising platform fees|**Unrestricted**
**Funds**
**£**
2,054
21,980
-
1,455|**Restricted**
**Funds**
**£**
-
8,106
-
-|**Total Funds**
**2023**
**£**
2,054
30,086
-
1,455|**Total Funds**
**2022**
**£**
8,278
9,334
967
606|
||25,489|8,106|33,595|19,185|
|_Raising funds - prior year_
_Marketing and fundraising_
_Salaries - Marketing and fundraising_
_Website development costs_
_Fundraising platform fees_|**_Unrestricted_**
**_Funds_**
**_£_**
_8,278_
_1,892_
_967_
_606_|**_Restricted_**
**_Funds_**
**_£_**
_-_
_7,442_
_-_
_-_|**_Total Funds_**
**_2022_**
**_£_**
_8,278_
_9,334_
_967_
_606_|
|---|---|---|---|
||_11,743_|_7,442_|_19,185_|
**7 Charitable Activities**
|**Direct client expenditure**
Translation and interpretation
Wellbeing and Advocacy
Volunteers' expenses supporting clients
Training for volunteers
Salaries - Direct Costs
Salaries - Mother Companion
Salaries - Mama Hub
Recruitment and DBS costs
Miscellaneous Mama Hub costs
Miscellaneous Mother Companion costs
**Support costs**
Salaries - direct support
Salaries - indirect support
Rent
Strategic development
Office equipment and sundries
Insurance
Electricity and broadband
Printing, postage and stationery
Internal team training
Payroll agency fees
Finance support
Bank and transaction fees
Depreciation of office equipment|**Unrestricted**
**Funds**
**£**
-
-
420
5
17,149
23,951
2,423
1,369
242
972
9,318
3,038
5,238
2,499
2,030
1,029
1,313
316
1,873
1,089
5,097
43
1,018|**Restricted**
**Funds**
**£**
7,184
-
1,402
-
12,257
34,466
7,495
450
4,101
1,086
3,301
11,053
-
2,111
8
-
6
3
-
-
-
-
-|**Total Funds**
**2023**
**£**
7,184
-
1,822
5
29,406
58,417
9,918
1,819
4,343
2,058
12,619
14,091
5,238
4,610
2,038
1,029
1,319
319
1,873
1,089
5,097
43
1,018|**Total Funds**
**2022**
**£**
6,846
1,320
2,074
3,609
21,343
29,106
1,925
452
1,058
166
-
34,422
4,821
-
1,632
871
1,013
603
3,170
633
398
5
765|
|---|---|---|---|---|
||80,432|84,923|165,355|116,232|
**- 19 -**
DocuSign Envelope ID: 17217356-78A6-4493-B591-3A913008234C
## **PROJECT MAMA**
## **NOTES TO THE FINANCIAL STATEMENTS**
## **YEAR ENDED 31 MARCH 2023**
|_Charitable Activities - prior year_
**_Direct client expenditure_**
_Translation and interpretation_
_Wellbeing and Advocacy_
_Volunteers' expenses supporting clients_
_Training for volunteers_
_Salaries - Direct Costs_
_Salaries - Mother Companion_
_Salaries - Mama Hub_
_DBS checks_
_Miscellaneous Mama Hub costs_
_Miscellaneous direct client costs_
**_Support costs_**
_Salaries_
_Rent_
_Office equipment and sundries_
_Insurance_
_Electricity and broadband_
_Printing, postage and stationery_
_Internal team training_
_Payroll agency fees_
_Finance support_
_Bank and transaction fees_
_Depreciation of office equipment_|_Unrestricted_
_Funds_
_£_
_6,269_
_-_
_1,268_
_683_
_-_
_17,462_
_-_
_404_
_-_
_101_
_13,716_
_4,821_
_1,632_
_871_
_1,013_
_603_
_829_
_633_
_398_
_5_
_765_|_Restricted_
_Funds_
_£_
_577_
_1,320_
_806_
_2,926_
_21,343_
_11,644_
_1,925_
_48_
_1,058_
_65_
_20,706_
_-_
_-_
_-_
_-_
_-_
_2,341_
_-_
_-_
_-_
_-_|_Total Funds_
_2022_
_£_
_6,846_
_1,320_
_2,074_
_3,609_
_21,343_
_29,106_
_1,925_
_452_
_1,058_
_166_
_34,422_
_4,821_
_1,632_
_871_
_1,013_
_603_
_3,170_
_633_
_398_
_5_
_765_|
|---|---|---|---|
||_51,473_|_64,759_|_116,232_|
## **8 Other Costs**
|**Other Costs**|||||
|---|---|---|---|---|
|Legal fees
Independent Examiner's fee|**Unrestricted**
**Funds**
**£**
840
789|**Restricted**
**Funds**
**£**
-
-|**Total Funds**
**2023**
**£**
840
789|**Total Funds**
**2022**
**£**
-
789|
||1,629|-|1,629|789|
Other costs prior year - all unrestricted
## **9 Net incoming resources for the year**
**This is stated after charging:**
|**This is stated after charging:**|||||
|---|---|---|---|---|
||**2023**||**2022**||
||**£**||**£**||
|Independent Examiner's Fees||789||789|
**- 20 -**
DocuSign Envelope ID: 17217356-78A6-4493-B591-3A913008234C
## **PROJECT MAMA**
## **NOTES TO THE FINANCIAL STATEMENTS**
## **YEAR ENDED 31 MARCH 2023**
## **10 Staff costs and numbers**
|The aggregate payroll costs were:
Wages and salaries
Social security costs
Pension costs|**2023**
**£**
154,577
(3,626)
3,586|**2022**
**£**
83,746
2,491
2,451|
|---|---|---|
||154,537|88,688|
No employee received emoluments of more than £60,000 (2022: £nil) The average monthly head count was 6 staff (2022: 6 staff)
The key management personnel of the charity comprise the Chief Executive Officer. Total employee benefits paid to key management personnel were £46,314 (2022: £34,608).
## **Termination payments**
During the year the charity agreed termination packages with two of its employees. On termination of each employment, ex-gratia payments were paid as part of the agreed termination terms. The total amount paid in termination payments was £14,806 (2022: £nil)
## **11 Trustee expenses**
The charity trustees were not paid or received any other benefits from employment with the charity in the year (2022: £nil). The trustees were reimbursed expenses during the year of £nil (2022: £nil). No charity trustee received payment for professional or other services supplied to the charity (2022: £nil).
## **12 Defined pension contributions**
|**Defined pension contributions**
**Fixed assets**
**Cost**
At 1st April 2022
Additions
At 31st March 2023
**Depreciation**
At 1st April 2022
Charge
At 31st March 2023
**Net book value**
31st March 2023
At 1st April 2022
Amount of contributions recognised in the SOFA as an expense|**2023**
**£**|**2022**
**£**|
|---|---|---|
||2451|2451|
||Office
Equipment
2,926
769|Total
2,926
769|
||3,695|3,695|
||959
1,018|959
1,018|
||1,977|1,977|
||||
||1,718|1,718|
||||
||1,967|1,967|
## **13 Fixed assets**
**- 21 -**
DocuSign Envelope ID: 17217356-78A6-4493-B591-3A913008234C
## **PROJECT MAMA**
## **NOTES TO THE FINANCIAL STATEMENTS**
## **YEAR ENDED 31 MARCH 2023**
|**14**
**Defined pension contributions**
**15**
**Debtors**
Trade debtors
Other debtors
Prepayments
**16**
**Accruals**
Trade creditors
Other creditors
Accruals and deferred income
**17**
**Movement in funds**
**At**
**01-Apr**
**Incoming**
**2022**
**resources**
**Restricted funds**
**£**
**£**
Hilden
-
5,000
John James
-
15,000
Choose Love
-
51,652
Bristol Impact Fund
1,788
14,827
Henry Smith
5,430
-
Postcode Local Trust
6,373
24,987
Quartet Resilience Fund
3,655
-
Items for Mamas
220
-
The Big Give
-
21,806
Thresholds
3,722
9,425
21,188
142,697
**Unrestricted funds**
General funds
108,333
79,768
**Total unrestricted funds**
108,333
79,768
Total funds
129,521
222,465
Amount of contributions recognised in the SOFA as an expense|**14**
**Defined pension contributions**
**15**
**Debtors**
Trade debtors
Other debtors
Prepayments
**16**
**Accruals**
Trade creditors
Other creditors
Accruals and deferred income
**17**
**Movement in funds**
**At**
**01-Apr**
**Incoming**
**2022**
**resources**
**Restricted funds**
**£**
**£**
Hilden
-
5,000
John James
-
15,000
Choose Love
-
51,652
Bristol Impact Fund
1,788
14,827
Henry Smith
5,430
-
Postcode Local Trust
6,373
24,987
Quartet Resilience Fund
3,655
-
Items for Mamas
220
-
The Big Give
-
21,806
Thresholds
3,722
9,425
21,188
142,697
**Unrestricted funds**
General funds
108,333
79,768
**Total unrestricted funds**
108,333
79,768
Total funds
129,521
222,465
Amount of contributions recognised in the SOFA as an expense|**14**
**Defined pension contributions**
**15**
**Debtors**
Trade debtors
Other debtors
Prepayments
**16**
**Accruals**
Trade creditors
Other creditors
Accruals and deferred income
**17**
**Movement in funds**
**At**
**01-Apr**
**Incoming**
**2022**
**resources**
**Restricted funds**
**£**
**£**
Hilden
-
5,000
John James
-
15,000
Choose Love
-
51,652
Bristol Impact Fund
1,788
14,827
Henry Smith
5,430
-
Postcode Local Trust
6,373
24,987
Quartet Resilience Fund
3,655
-
Items for Mamas
220
-
The Big Give
-
21,806
Thresholds
3,722
9,425
21,188
142,697
**Unrestricted funds**
General funds
108,333
79,768
**Total unrestricted funds**
108,333
79,768
Total funds
129,521
222,465
Amount of contributions recognised in the SOFA as an expense|**2023**
**£**|**2022**
**£**|**At**
**31-Mar**
**2023**
**£**
1,888
6,357
21,000
5,019
-
17,320
-
-
9,847
9,425|
|---|---|---|---|---|---|
||||2451|2451||
||||**2023**
**£**
5,020
-
1,414|**2022**
**£**
-
2,513
1,563||
||||6,434|4,076||
||||**2023**
**£**
1,290
190
789|**2022**
**£**
2,318
-
789||
||||2,269|3,107||
||||**Outgoing**
**resources**
**£**
(3,112)
(8,643)
(30,652)
(11,596)
(5,430)
(14,040)
(3,655)
(220)
(11,959)
(3,722)|**Transfers**
**£**
-
-
-
-
-
-
-
-
-
-||
||21,188|142,697|(93,029)|-|70,856|
||108,333|79,768|(107,550)|-|80,551|
||108,333|79,768|(107,550)|-|80,551|
|||||||
||129,521|222,465|(200,579)|-|151,407|
**- 22 -**
DocuSign Envelope ID: 17217356-78A6-4493-B591-3A913008234C
## **PROJECT MAMA**
## **NOTES TO THE FINANCIAL STATEMENTS**
## **YEAR ENDED 31 MARCH 2023**
## **Purposes of restricted funds**
Hilden Mother Companion John James Mother Companion costs (excl. salary) Choose Love CEO salary Mar-August/MC salary Bristol Impact Fund MAMAhub Henry Smith Mother companion costs (incl. salaries) Postcode Local Trust Ops Coordinator salary Quartet Resilience Fund Strategic Review Items for Mamas Items for Mamas The Big Give Salary costs Thresholds Communications Coordinator salary
|**18**
**Analysis of net assets between funds**
Cash at bank and in hand
Other net current assets or liabilities
_Analysis of net assets between funds - prior year_
_Cash at bank and in hand_
_Other net current assets or liabilities_|**Unrestricted**
**Funds**
**£**
76,386
4,165|**Restricted**
**Funds**
**£**
70,856
-|**Total Funds**
**2023**
**£**
147,242
4,165|
|---|---|---|---|
||80,551|70,856|151,407|
||_Unrestricted_
_Funds_
_£_
_105,397_
_2,936_|_Restricted_
_Funds_
_£_
_21,188_
_-_|_Total Funds_
_2022_
_£_
_126,585_
_2,936_|
||_108,333_|_21,188_|_129,521_|
## **19 Related party transactions**
Other than disclosed in note 11, there have been no other related party transactions during the year (2022: £nil)
**- 23 -**
DocuSign Envelope ID: 17217356-78A6-4493-B591-3A913008234C
## **PROJECT MAMA**
## **NOTES TO THE FINANCIAL STATEMENTS**
## **YEAR ENDED 31 MARCH 2023**
## **20 Analysis of charitable funds - previous year, as required by paragraph 4.2. of the SORP**
|**Incoming and Endowments from:**
Donations and legacies
Trading activities
Investments
**Total income**
**Expenditure On:**
Raising Funds
Charitable activities
Other
**Total expenditure**
**Net Income**
**Net movement in funds**
**Total funds brought forward**
**Total funds carried forward**|**Unrestricted**
**Funds**
**£**
96,550
106
9|**Restricted**
**Funds**
**£**
79,540
-
-|**Total Funds**
**2022**
**£**
176,090
106
9|
|---|---|---|---|
||96,665|79,540|176,205|
||11,743
51,473
789|7,442
64,759
-|19,185
116,232
789|
||64,005|72,201|136,206|
||32,660|7,339|39,999|
||32,660
75,673|7,339
13,849|39,999
89,522|
||108,333|21,188|129,521|
**- 24 -**