2021-09-30-accounts

LONG MELFORD COMMUNITY SPORTS TRUST REGISTERED CHARITY NO. 1182089

COMPANY NO. CE016551

REPORT OF THE TRUSTEES AND FINANCIAL STATEMENTS YEAR ENDED 30 SEPTEMBER 2021

MOORE GREEN

CHARTERED ACCOUNTANTS SUDBURY SUFFOLK

LONG MELFORD COMMUNITY SPORTS TRUST

CONTENTS

	Page
Charity Information	1
Trustees’ Report	2-4
Independent Examiners Report	5
Statement of Financial Activities	6
Balance Sheet	7
Notes to the Accounts	8-11

1

LONG MELFORD COMMUNITY SPORTS TRUST

CHARITY INFORMATION

Directors & Trustees	P Turner
	R Bowden
	L Mellish
	M Garbi (resigned 30.09.2021)
	C Coombes
	D Turner
	J Nunn
	R Edwards
Registered Office	10 Spring Gardens
	Cock & Bell Lane
	Long Melford
	Sudbury CO10 9JW
Independent Examiners	Moore Green
	22 Friars Street
	Sudbury CO10 2AA
Bankers	NatWest plc
Solicitors	Holmes and Hills
	Braintree Essex
Company number	CE016551
Charity number	1182089

2

LONG MELFORD COMMUNITY SPORTS TRUST

YEAR ENDED 30 SEPTEMBER 2021

TRUSTEES REPORT

The Trustees present their report with the accounts of Long Melford Community Sports Trust for the year ended 30 September 2021. The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the charity’s trust deed, the Charities Act 2011 and Accounting and the Charities Statement of Recommended Practice (second edition) and Financial Reporting Standard FRS 102.

Statement of Trustees Responsibilities

The charity trustees are responsible for preparing a trustees’ annual report and financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

The law applicable to charities in England and Wales requires the charity trustees to prepare financial statements for each year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources, of the charity for that period. In preparing the financial statements, the trustees are required to:

• select suitable accounting policies and apply them consistently;

• make judgments and estimates that are reasonable and prudent;

• state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements, and whether the financial statements have been prepared in accordance with the Statement of Recommended Practice, Accounting by Charities, issued by the Charity Commission; and

• prepare the financial statements on the going concern basis unless it is appropriate to presume that the Charity will not continue in operation.

The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 2011, the applicable Charities (Accounts and Reports) Regulations, and the provisions of the Trust deed. They are also responsible for safeguarding the assets of the charity and taking reasonable steps for the prevention and detection of fraud and other irregularities. The trustees are responsible for the maintenance and integrity of the charity and financial information included on the charity’s website in accordance with legislation in the United Kingdom governing the preparation and dissemination of financial statements.

3

LONG MELFORD COMMUNITY SPORTS TRUST

YEAR ENDED 30 SEPTEMBER 2021

TRUSTEES REPORT (CONTINUED)

Trustees

The Trustees in office during the year were as follows:

P Turner

R Bowden

L Mellish

M Garbi (resigned 30.09.2021)

C Coombes

D Turner

J Nunn

R Edwards

Appointment of Trustees is governed by the constitution. The Trustees are authorised to appoint new trustees to fill vacancies through resignation or death of an existing trustee

Objectives and activities for the public benefit

The objects of the Trust are to promote and develop sports and recreation facilities and opportunities in London Melford for people of all ages and abilities.

The new sports and social pavilion is under construction. The Covid pandemic has impacted on build progress and the delivery times and cost of materials

The Trustees continue to review their ambitions and plans within the guidance by the Charity Commission on public benefit.

The Trustees continue to use their best efforts to recruit and retain volunteers. They have done much to improve the fabric of the external infrastructure.

Achievements and Performance

Construction is in progress on a new sports and social pavilion. The Trust is in touch with many community based organisations and several trustees have attended relevant training for example safeguarding and mental health.

YEAR ENDED 30 SEPTEMBER 2021 TRUSTEES REIIOKf ICOPMNUED) Anar￿al Re¥ltw The Trust ha5 raised suffiaent fiJnd5 in prinaple to meet the construction costs of the new p3vilbon. The bulk of current reserves will contribute to the cost of the new pavilion. Trustees are planning to build a Worki￿ tapital fund to finance the first yearfs operatlon of the new facility Amount of reserves held at 30 September 2021 was £￿.387 lunrestrfctsdl comprlsln8 prlmarlly the constructlon of the new dubhouse fadllties as slv)wn in fued asset& The Trust has an enthusiastl¢ experterted management team underplnned by approprlate management controls. The organlsatlon Is a reglstsTed charlty, number 1182089. and Is ¢onstltuted undera constltutlon of a Charltable Incorporated Organlsatlon dated I Septembef 2018. New trustees are appoirted by the exlsting trustees and Serve forfouryears after which they may put themselves forward for re-appointment. The Tn￿ Deed pro¥Sde5 for a mlnlmum of flve trustees. to mèxlmum ofnlne. In selecting individuals for appolntment as charlty trustees. the charlty trustees must have regard to the skllls, knowledge and experien￿ needed for effertlve admlnlstratlon of the cio. The charty must also try to seek a gender balance and tryto encourage younger people to become trustee5. TheTrust has attracted a ra￿ of indlviduals with experlence in prolect and flnanclal management, leisure and sports prowsion. w0￿1n8 with people of all a8es induding those wrth addltlonal need5. No assets are held at present. Approved by the trustees on £ g P Turner 24nd signed on their behalf bv: P TURNER CHPJR ofTRusfEES

5

LONG MELFORD COMMUNITY SPORTS TRUST

YEAR ENDED 30 SEPTEMBER 2021

INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF LONG MELFORD COMMUNITY SPORTS TRUST

I report to the charity trustees on my examination of the accounts of the charity for the year ended 30 September 2021 which are set out on pages 5 to 10.

Responsibilities and basis of report

As the charity’s trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

1. accounting records were not kept in respect of the charity as required by section 130 of the Act; or

2. the accounts do not accord with those records

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Vincent Chandler ACA FCCA Moore Green Chartered Accountants & Registered Auditors 22 Friars Street Sudbury Suffolk CO10 2AA

29/07/22 Date..........................................

6

LONG MELFORD COMMUNITY SPORTS TRUST

STATEMENT OF FINANCIAL ACTIVITIES YEAR ENDED 30 SEPTEMBER 2021

INCOMING RESOURCES Grants and Donations RESOURCES EXPENDED Direct Charitable Expenditure Indirect Expenditure: Administration Expenses TOTAL RESOURCES EXPENDED NET (OUTGOING)/INCOMING RESOURCES Other Gains and Losses: NET MOVEMENT IN FUNDS AS AT 1 OCTOBER 2020 AS AT 30 SEPTEMBER 2021	Notes 2 3 4 8		Unrestricted £ 615,686 20,038 930 20,968 594,718 0 594,718 11,669 606,387		Restricted £ - - - - 0 0 0 0 0 2021	Total £ 615,686 20,038 930 20,968 594,718 0 594,718 11,669 606,387	2020 Total £ 84,045 109,482 1,200
							110,682
							(26,637) 0
							(26,637) 38,306
							11,669

Notes

1. Incoming/outgoing resources and movements in reserves arise from continuing operations.

2021 FIXED ASSETS Tanglble Assets 634 CURREKf ASSETS Oebtors Cash at Bank I1￿69 CREDITORS.. AMOUNT5 FALLING DUEWITHIN ONE YEAR 131.2601 131.2601 11,2001 NET CURRENT ASSETS I1￿9 FUNDS Unrestrlrted Incon* FurKI 11.669 Restrlcted Fund IL669 These fina￿la1 statements were apwffid tytheTrustees ( 29107122 Mr PTumer Chalr Treasurer

8

LONG MELFORD COMMUNITY SPORTS TRUST

YEAR ENDED 30 SEPTEMBER 2021

NOTES TO THE FINANCIAL STATEMENTS

1 ACCOUNTING POLICIES

Accounting convention

The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 and the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011.

Long Melford Community Sports Trust meets the definition of a public liability entity under FRS102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s).

Donation and grant income

Grants are provided by relevant entities within the Charities auspice and are specific to the charity activities covering either ongoing revenue or capital development. Donations are raised to supplement this. The income is recorded on a received basis as it is not committed to the charity until such time as it is received by the charity.

Expenditure

Expenditure is recorded as it is incurred. In respect of Trustees expenses and reimbursements these must be approved by the Trustees as a whole and relate solely to the charity’s activities.

Accumulated Funds

The Unrestricted Fund represents accumulated annual surplus of income. There are no restricted funds or endowment funds.

Tangible fixed assets

Tangible fixed assets are stated at cost (or deemed cost) or valuation less accumulated depreciation and accumulated impairment losses. Cost includes costs directly attributable to making the asset capable of operating as intended.

Depreciation is provided on all tangible fixed assets, at rates calculated to write off the cost, less estimated residual value, of each asset on a systematic basis over its expected useful life as follows:

Freehold land and buildings - not depreciated

Plant and machinery - 25% reducing balance

Land and buildings were valued using historical cost basis and the building was still under construction at the end of the financial year.

9

LONG MELFORD COMMUNITY SPORTS TRUST NOTES TO THE ACCOUNTS YEAR ENDED 30 SEPTEMBER 2021

2 GRANTS AND DONATIONS Voluntary donations Grants received 3 RESOURCES EXPENDED Professional fees Consultancy costs- development of grounds Grounds maintenance Rates and licences Insurance Hire costs Donations Bank charges Depreciation 4 ADMINISTRATION EXPENSES Unrestricted Independent Examination Fees	2021 £ 25,877 589,809 615,686 2021 £ - - 8,178 713 267 938 2,500 573 6,869 20,038 2021 £ 930	2020 £ 1,000 83,045
		84,045
		2020 £ 17,845 88,200 3,437 - - - - - -
		109,482
		2020 £ 1,200

5 TRUSTEES

No trustees received any remuneration, nor had any expenses reimbursed to them. There were no employed staff in the year (2020: nil).

See related party note 10.

10

LONG MELFORD COMMUNITY SPORTS TRUST NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) YEAR ENDED 30 SEPTEMBER 2021

6 TANGIBLE FIXED ASSETS

Land and Buildings Cost or valuation: At 01/10/2020 - Additions 614200 Disposals - Revaluation - At 30/09/2021 614,200 Depreciation: At 01/10/2020 - Charge for the year - Impairment - Revaluation - Elimination on disposals - At 30/09/2021 - Net book value: At 30/09/2021 614200 At 01/10/2020 - DITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 2021 £ Expenses Accrued 1,260 Other creditors 30,000 31,260 ONCILIATION OF FUNDS Unrestricted Fund £ 1 October 2020 11,669 Net (Outgoing)/Incoming Resources (Page 6) 594,718 30 September 2021 606,387	Plant and Machinery - 27474 - - 27474 - 6,869 - - - 6,869 20,605 - 2020 £ 1,200 - 1,200 Restricted Fund £ - - -	Total - 641,674 - - 641,674 - 6,869 - - - 6,869 634,805 - 2021 Total £ 11,669 594,718 606,387	2020 £ 38,306 (26,637)
			11,669

7 CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

8 RECONCILIATION OF FUNDS

11

LONG MELFORD COMMUNITY SPORTS TRUST NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) YEAR ENDED 30 SEPTEMBER 2021

9 ANALYSIS OF NET ASSETS BETWEEN FUNDS

30 September 2021 Restricted Income Funds: Unrestricted Income Funds: TOTAL FUNDS 30 September 2020 Restricted Income Funds: Unrestricted Income Funds: TOTAL FUNDS	Fixed Assets £ 0 634,805 634,805 Fixed Assets £ 0 0 0	Investments £ 0 0 0 Investments £ 0 0 0	Net current assets £ 0 (28,418) (28,418) Net current assets £ 0 11,669 11,669	Total £ 0 606,387
				606,387
				Total £ 0 11,669
				11,669

10 RELATED PARTY TRANSACTIONS

Information about related party transactions and outstanding balances is outlined below:

				Outstanding
		Income	Expenditure	Balances
Trustees - loans to the charity
At	30/09/2021			30,000
At	30/09/2020			-
These loans are interest free.

Stoneylands Facility Management CIC - share common key personnel, operational facilities and common purpose with Long Melford Community Sports Trust

At 30/09/2021 2,500 At 30/09/2020 -