LONG MELFORD COMMUNITY SPORTS TRUST REGISTERED CHARITY NO. 1182089
COMPANY NO. CE016551
REPORT OF THE TRUSTEES AND FINANCIAL STATEMENTS YEAR ENDED 30 SEPTEMBER 2021
MOORE GREEN
CHARTERED ACCOUNTANTS SUDBURY SUFFOLK
## LONG MELFORD COMMUNITY SPORTS TRUST
## CONTENTS
||Page|
|---|---|
|Charity Information|1|
|Trustees’ Report|2-4|
|Independent Examiners Report|5|
|Statement of Financial Activities|6|
|Balance Sheet|7|
|Notes to the Accounts|8-11|
1
## LONG MELFORD COMMUNITY SPORTS TRUST
## CHARITY INFORMATION
|Directors & Trustees|P Turner|
|---|---|
||R Bowden|
||L Mellish|
||M Garbi (resigned 30.09.2021)|
||C Coombes|
||D Turner|
||J Nunn|
||R Edwards|
|Registered Office|10 Spring Gardens|
||Cock & Bell Lane|
||Long Melford|
||Sudbury CO10 9JW|
|Independent Examiners|Moore Green|
||22 Friars Street|
||Sudbury CO10 2AA|
|Bankers|NatWest plc|
|Solicitors|Holmes and Hills|
||Braintree Essex|
|Company number|CE016551|
|Charity number|1182089|
2
## LONG MELFORD COMMUNITY SPORTS TRUST
## YEAR ENDED 30 SEPTEMBER 2021
## TRUSTEES REPORT
The Trustees present their report with the accounts of Long Melford Community Sports Trust for the year ended 30 September 2021. The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the charity’s trust deed, the Charities Act 2011 and Accounting and the Charities Statement of Recommended Practice (second edition) and Financial Reporting Standard FRS 102.
## Statement of Trustees Responsibilities
The charity trustees are responsible for preparing a trustees’ annual report and financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The law applicable to charities in England and Wales requires the charity trustees to prepare financial statements for each year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources, of the charity for that period. In preparing the financial statements, the trustees are required to:
- select suitable accounting policies and apply them consistently;
- make judgments and estimates that are reasonable and prudent;
- state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements, and whether the financial statements have been prepared in accordance with the Statement of Recommended Practice, Accounting by Charities, issued by the Charity Commission; and
- prepare the financial statements on the going concern basis unless it is appropriate to presume that the Charity will not continue in operation.
The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 2011, the applicable Charities (Accounts and Reports) Regulations, and the provisions of the Trust deed. They are also responsible for safeguarding the assets of the charity and taking reasonable steps for the prevention and detection of fraud and other irregularities. The trustees are responsible for the maintenance and integrity of the charity and financial information included on the charity’s website in accordance with legislation in the United Kingdom governing the preparation and dissemination of financial statements.
3
## LONG MELFORD COMMUNITY SPORTS TRUST
## YEAR ENDED 30 SEPTEMBER 2021
## TRUSTEES REPORT (CONTINUED)
## Trustees
The Trustees in office during the year were as follows:
P Turner
R Bowden
L Mellish
M Garbi (resigned 30.09.2021)
C Coombes
D Turner
J Nunn
R Edwards
Appointment of Trustees is governed by the constitution. The Trustees are authorised to appoint new trustees to fill vacancies through resignation or death of an existing trustee
## Objectives and activities for the public benefit
The objects of the Trust are to promote and develop sports and recreation facilities and opportunities in London Melford for people of all ages and abilities.
The new sports and social pavilion is under construction. The Covid pandemic has impacted on build progress and the delivery times and cost of materials
The Trustees continue to review their ambitions and plans within the guidance by the Charity Commission on public benefit.
The Trustees continue to use their best efforts to recruit and retain volunteers. They have done much to improve the fabric of the external infrastructure.
## Achievements and Performance
Construction is in progress on a new sports and social pavilion. The Trust is in touch with many community based organisations and several trustees have attended relevant training for example safeguarding and mental health.
YEAR ENDED 30 SEPTEMBER 2021
TRUSTEES REIIOKf ICOPMNUED)
Anaral Re¥ltw
The Trust ha5 raised suffiaent fiJnd5 in prinaple to meet the construction costs of the new p3vilbon.
The bulk of current reserves will contribute to the cost of the new pavilion.
Trustees are planning to build a Worki tapital fund to finance the first yearfs operatlon of the new
facility
Amount of reserves held at 30 September 2021 was £.387 lunrestrfctsdl comprlsln8 prlmarlly
the constructlon of the new dubhouse fadllties as slv)wn in fued asset&
The Trust has an enthusiastl¢ experterted management team underplnned by approprlate
management controls.
The organlsatlon Is a reglstsTed charlty, number 1182089. and Is ¢onstltuted undera constltutlon of a
Charltable Incorporated Organlsatlon dated I Septembef 2018.
New trustees are appoirted by the exlsting trustees and Serve forfouryears after which they may put
themselves forward for re-appointment. The Tn Deed pro¥Sde5 for a mlnlmum of flve trustees. to
mèxlmum ofnlne.
In selecting individuals for appolntment as charlty trustees. the charlty trustees must have regard to
the skllls, knowledge and experien needed for effertlve admlnlstratlon of the cio. The charty must
also try to seek a gender balance and tryto encourage younger people to become trustee5.
TheTrust has attracted a ra of indlviduals with experlence in prolect and flnanclal management,
leisure and sports prowsion. w01n8 with people of all a8es induding those wrth addltlonal need5.
No assets are held at present.
Approved by the trustees on £ g
P Turner
24nd signed on their behalf bv:
P TURNER CHPJR ofTRusfEES
5
## LONG MELFORD COMMUNITY SPORTS TRUST
## YEAR ENDED 30 SEPTEMBER 2021
## INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF LONG MELFORD COMMUNITY SPORTS TRUST
I report to the charity trustees on my examination of the accounts of the charity for the year ended 30 September 2021 which are set out on pages 5 to 10.
## Responsibilities and basis of report
As the charity’s trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the charity as required by section 130 of the Act; or
2. the accounts do not accord with those records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Vincent Chandler ACA FCCA Moore Green Chartered Accountants & Registered Auditors 22 Friars Street Sudbury Suffolk CO10 2AA
29/07/22 Date..........................................
6
## LONG MELFORD COMMUNITY SPORTS TRUST
## STATEMENT OF FINANCIAL ACTIVITIES YEAR ENDED 30 SEPTEMBER 2021
|INCOMING RESOURCES
Grants and Donations
RESOURCES EXPENDED
Direct Charitable Expenditure
Indirect Expenditure:
Administration Expenses
TOTAL RESOURCES EXPENDED
NET (OUTGOING)/INCOMING RESOURCES
Other Gains and Losses:
NET MOVEMENT IN FUNDS
AS AT 1 OCTOBER 2020
AS AT 30 SEPTEMBER 2021|Notes
2
3
4
8||Unrestricted
£
615,686
20,038
930
20,968
594,718
0
594,718
11,669
606,387||Restricted
£
-
-
-
-
0
0
0
0
0
2021|Total
£
615,686
20,038
930
20,968
594,718
0
594,718
11,669
606,387|2020
Total
£
84,045
109,482
1,200|
|---|---|---|---|---|---|---|---|
||||||||110,682|
||||||||(26,637)
0|
||||||||(26,637)
38,306|
||||||||11,669|
## Notes
1. Incoming/outgoing resources and movements in reserves arise from continuing operations.
2021
FIXED ASSETS
Tanglble Assets
634
CURREKf ASSETS
Oebtors
Cash at Bank
I169
CREDITORS.. AMOUNT5 FALLING
DUEWITHIN ONE YEAR
131.2601
131.2601
11,2001
NET CURRENT ASSETS
I19
FUNDS
Unrestrlrted Incon* FurKI
11.669
Restrlcted Fund
IL669
These finala1 statements were apwffid tytheTrustees (
29107122
Mr PTumer
Chalr
Treasurer
8
## LONG MELFORD COMMUNITY SPORTS TRUST
## YEAR ENDED 30 SEPTEMBER 2021
## NOTES TO THE FINANCIAL STATEMENTS
## 1 ACCOUNTING POLICIES
Accounting convention
The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 and the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011.
Long Melford Community Sports Trust meets the definition of a public liability entity under FRS102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s).
Donation and grant income
Grants are provided by relevant entities within the Charities auspice and are specific to the charity activities covering either ongoing revenue or capital development. Donations are raised to supplement this. The income is recorded on a received basis as it is not committed to the charity until such time as it is received by the charity.
## Expenditure
Expenditure is recorded as it is incurred. In respect of Trustees expenses and reimbursements these must be approved by the Trustees as a whole and relate solely to the charity’s activities.
## Accumulated Funds
The Unrestricted Fund represents accumulated annual surplus of income. There are no restricted funds or endowment funds.
Tangible fixed assets
Tangible fixed assets are stated at cost (or deemed cost) or valuation less accumulated depreciation and accumulated impairment losses. Cost includes costs directly attributable to making the asset capable of operating as intended.
Depreciation is provided on all tangible fixed assets, at rates calculated to write off the cost, less estimated residual value, of each asset on a systematic basis over its expected useful life as follows:
Freehold land and buildings - not depreciated
Plant and machinery - 25% reducing balance
Land and buildings were valued using historical cost basis and the building was still under construction at the end of the financial year.
9
## LONG MELFORD COMMUNITY SPORTS TRUST NOTES TO THE ACCOUNTS YEAR ENDED 30 SEPTEMBER 2021
|2 GRANTS AND DONATIONS
Voluntary donations
Grants received
3
RESOURCES EXPENDED
Professional fees
Consultancy costs- development of grounds
Grounds maintenance
Rates and licences
Insurance
Hire costs
Donations
Bank charges
Depreciation
4
ADMINISTRATION EXPENSES
Unrestricted
Independent Examination Fees|2021
£
25,877
589,809
615,686
2021
£
-
-
8,178
713
267
938
2,500
573
6,869
20,038
2021
£
930|2020
£
1,000
83,045|
|---|---|---|
|||84,045|
|||2020
£
17,845
88,200
3,437
-
-
-
-
-
-|
|||109,482|
|||2020
£
1,200|
## 5 TRUSTEES
No trustees received any remuneration, nor had any expenses reimbursed to them. There were no employed staff in the year (2020: nil).
See related party note 10.
10
## LONG MELFORD COMMUNITY SPORTS TRUST NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) YEAR ENDED 30 SEPTEMBER 2021
## 6 TANGIBLE FIXED ASSETS
|Land and
Buildings
Cost or valuation:
At
01/10/2020
-
Additions
614200
Disposals
-
Revaluation
-
At
30/09/2021
614,200
Depreciation:
At
01/10/2020
-
Charge for the year
-
Impairment
-
Revaluation
-
Elimination on disposals
-
At
30/09/2021
-
Net book value:
At
30/09/2021
614200
At
01/10/2020
-
DITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
2021
£
Expenses Accrued
1,260
Other creditors
30,000
31,260
ONCILIATION OF FUNDS
Unrestricted
Fund
£
1 October 2020
11,669
Net (Outgoing)/Incoming
Resources (Page 6)
594,718
30 September 2021
606,387|Plant and
Machinery
-
27474
-
-
27474
-
6,869
-
-
-
6,869
20,605
-
2020
£
1,200
-
1,200
Restricted
Fund
£
-
-
-|Total
-
641,674
-
-
641,674
-
6,869
-
-
-
6,869
634,805
-
2021
Total
£
11,669
594,718
606,387|2020
£
38,306
(26,637)|
|---|---|---|---|
|||||
|||||
|||||
|||||
|||||
|||||
|||||
|||||
||||11,669|
7 CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
8 RECONCILIATION OF FUNDS
11
## LONG MELFORD COMMUNITY SPORTS TRUST NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) YEAR ENDED 30 SEPTEMBER 2021
## 9 ANALYSIS OF NET ASSETS BETWEEN FUNDS
|30 September 2021
Restricted Income Funds:
Unrestricted Income Funds:
TOTAL FUNDS
30 September 2020
Restricted Income Funds:
Unrestricted Income Funds:
TOTAL FUNDS|Fixed
Assets
£
0
634,805
634,805
Fixed
Assets
£
0
0
0|Investments
£
0
0
0
Investments
£
0
0
0|Net current
assets
£
0
(28,418)
(28,418)
Net current
assets
£
0
11,669
11,669|Total
£
0
606,387|
|---|---|---|---|---|
|||||606,387|
|||||Total
£
0
11,669|
|||||11,669|
## 10 RELATED PARTY TRANSACTIONS
Information about related party transactions and outstanding balances is outlined below:
|||||Outstanding|
|---|---|---|---|---|
|||Income|Expenditure|Balances|
|Trustees - loans to the charity|||||
|At|30/09/2021|||30,000|
|At|30/09/2020|||-|
|These loans are interest free.|||||
Stoneylands Facility Management CIC - share common key personnel, operational facilities and common purpose with Long Melford Community Sports Trust
At 30/09/2021 2,500 At 30/09/2020 -