(HARllY Trustees. Annual Report for the period Period start dale Period end date Ddi To 31 Yèar 2024 YÈar 2025 From 01 03 Section A Reference and administration details Charity name Cassington Sports and Social Club Other names charity is known by Registered charity number (if any) 1182076 Charity's principal address 42 Eynsham Road Cassington Witney, Oxfordshire Postcode OX29 4DH Names of the charity trustees who manage the charity Name of person lor body) entitled to appoint trustee lif an Trustee name Office lif any) Dates acted if not for whole year Mandy Constance Kathryn Humphris Anne Luttman-Johnson Chair Secretary Susanna Lewis Graham Mills Caroline Morton Bridget Sherlock Treasurer 10 12 13 14 15 16 17 18 19 20 Names of the trustees for the charity, if any, (for example, any custodian trustees) Name Dates acted if not for whole ear TAR March 2012
Names and addresses of advisers (Optional information) e of adviser Name Address Name of chief executive or names of senior staff members (Optional infomiation) Section B Structure, overnance and mana ement Description of the charity's trusts Constitution adopted 10 February 2019 Type of governing document leg. trust deed, constilutic How the Gharity is constituted leg. Irusl, ass Ilion, compar Charitable Incorporated Organisation Trustee selection methods leg. appointed by, elected I Trustees are appointed or re-appointed for a term of three years by a resolution passed at a properly convened meeting of the charity trustees. Additional governance issues {Optional infomiation) You may choose to include additional information, where relevant, about.. The charity trustees will make available to each new charity trustee a copy of the current version of the constitution and a copy of the latest Trustees, annual report and statement of accounts. Decisions taken by the trustees may be decided at a meeting of the charity trustees or by written resolution agreed and signed by the charity trustees. The trustees oversee the day to day provision and maintenance ofthe village facilities at the Elms Road playing fields in Cassington for recreation or other leisure lime activities in relation to the charity's objectives, through a committee of volunteers (which include the trustees}. The trustees seek the views of the residents of Cassington, the Parish Council and other village groups and interested parties when considering improvements to the facilities in order to ensure the facilities continue to service the needs of all users and improve local social welfare. policies and procedures adopted for the induction and training of trustees., the charity's organisational structure and any wider network with which the charity works., relationship with any related parties., trustees, consideration of major risks and the system and ProdureS to manage them. All trustees give their time voluntarily and receive no remuneration or other benefits. Section C Ob'ectives and activities To provide or assist in the provision of facilities for recreation or other leisure time occupation of individuals in Oxfordshire who have need of such facilities by reason of their youth, age, infirmily or disability, financial hardship or social and economic circumstances or for the public at large in the interests of social welfare and with the object of improving their conditions of life. Summary of the objects of the charity set out in its governing document TAR March 2012
The facilities situated at the Elms Road playing fields in Cassington comprise of a large public access open grass playing field with both football and cricket pitches, a free to use green gym, an enclosed Multi Use Games Area IMUGAI, a pavilion for community and sporting use, a car park and Iwo areas of open access playground equipment, one for younger children and one for older children. In discussing and making decisions with regards to providing and maintaining the recreational facilities the trustees keep in mind the Charity Commission's guidance on public benefit. These facilities provide an important outside space for any resident of Cassington and the wider community to access and use for recreation whether as an individual, a family, a group of friends or an organised sports team. The playing field is accessible and is open to the public., users benefit from the freedom to use the field for recreational activities such as walking, running, outdoor exercise, playing games, flying kites, having picnics, and children learning to ride bikes and roller skate. These activities provide the opportunity to benefit people's physical and mental health and their social wellbeing. The green gym equipment and the playground equipment are also open to the public. Users benefit from the physical exercise gained whilst using the equipment and the social benefit in meeting other users which helps to build a sense of community and support connections within the village. This is the only dedicated outdoor recreational space in Cassington and it is important to ensure its availability for current, and future, users. Summary ofthe main activities undertaken for the public benefit in relation to these objects (include within this section the ststutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit) The sports pitches on the field, the MUGA and pavilion are available for hire and are used by sporting and social groups as a place to participate in activities such as football, cricket, hockey, tennis and exercise classes. The pavilion is also available to be used for birthday parties, family celebrations and lo host community and social evenls. The proceeds from the hiring out of these facilities form one part of the income received. The other part comes from organising and running community social evenls. These fundraising evenls aim to be inclusive and bring people together from all parts of our community, encouraging social connections which can go on to provide practical or emotional support for those that may not otherwise have had the opportunity to make those connections, which is in the interest of the social welfare of our village, and wider, community. Additional details of objectives and activities (Optional information) The trustees wish to thank the committee and everyone who volunteers their time and effort in supporting the work of the charity to provide and maintain the recreational facilities in Cassington, particularly lo those who donate their time lo mow the grass on the playing fields so that the field can be used by all. You may choose to include further statements, where relevant, about.. policy on grantmaking., policy programme related investment., contribution made by volunteers. TAR March 2012
Section D Achievements and performance Summary ofthe main achievements of the charity during the year This year has continued to be dominated by our playground restoration project and fundraising appeal, in conjunction with Cassington Parish Council. In the summer of 2023 the large wooden play structure in the younger children's playground became unsafe and was taken out of use. It was subsequently deemed beyond repair and had to be removed. The whole community has felt the loss of this play equipment as il was the main piece of equipment within the playground and has left us with a very empty and sorry looking playground. The playground is normally a much used place for social connection and so the loss of this play structure has directly affected the youngest children within our village community, and those who care for young children or have family members visiting. Working together with Cassington Parish Council, we are planning to be able to install new, exciting, and long lasting, adventure play equipment suitable for the younger pre-school and primary school aged children, and for them to be able to enjoy this with their family and friends. The original intention was to be able to also improvelupgrade the playing surface by installing a new cushioned rubber material across the whole playground area, in place of the patches of grass and woodchip that were bordered by raised wooden edging. This was to facilitate making this area easier to navigale and more accessible by providing a level, smooth, and firm surface. Unfortunately, when the restoration plans were put out to suppliers for quotation, it became apparent that the preferred continuous wet pour rubber flooring would need lo be substituted for a more economical recycled rubber mulch underneath the equipment, with the remaining areas left as grass. This will still be a huge improvement on the current loose woodchip and grass arrangement and has made the fundraising total much more achievable, with the hope being that enough funds will be raised by next year so that the installation can begin. The Charity offered to spearhead the village fundraising effort for the Playground Appeal, which this year included a pub quiz every other month, Fireworks Night at the pub in November, an end of season Aunt Sally dinner, and a very SUC$sful 24 hour Darts Marathon hosted by the Red Lion ladies darts team in June. Another Burns Night dinner was organised especially for the playground restoration project, with a full Scottish menu, Address to the Haggis, toasts, poetry readings and music. It was a sell out event once again and thoroughly enjoyed by all who came. Over the Christmas period the village came together to perfomi a Panto and the appeal received the proceeds from this extraordinarily entertaining production by the Cassington Players. The Charity also continued to receive direct donations towards the playground restoration project, alongside donations reiVed via JustGiving', of which some will be eligible for Gift Aid. on again, the major village highlight of the year was the annual Cassington Bike Night on the last Monday of June. This event is our biggest fundraising opportunity, bringing together many of our village organisations who all work incredibly hard to make it a successful and safe event for all who attend. The playing field is pivotal in providing most of the parking for the thousands of motorbike riders who meet in Cassington, with volunteer marshals and bucket shakers ensuring the smooth running of the event and raising funds through donations. In addition, we provided a helmet store al the pavilion and kept the toilets open for use. TAR March 2012
Section D Achievements and performance The proceeds and donations from Bike Night are pivotal in providing funding, alongside our income from the hiring out of our facililies, to support our charitable objectives by keeping the playing field open for public use by the local and wider community in the interests of social welfare and public benefit, as well as establishing community connections through our social and fundraising events, with the object of improving conditions of life within our community and for those who use the facilities. The playing field, green gym and other playground equipment situated on the field have been well used for outdoor recreation and exercise throughout the year, with the MUGA being available for the local and wider ¢ommunily to Come together to play tennis in the summer monlhs. However, it has been a challenging year with regards to organised outdoor sport. Firstly, the Cassington Rangers football team sadly folded at the end of the 2024 season. And secondly, the playing fields and MUGA suffered severe flooding in Dember 2025, which lead to the cancellation of all further bookings over the winter season. The field remained waterlogged and fully saturated for a long time due to the extremely wet winter, and the MUGA surface sustained damage from the silt and mud deposited by the flood water, rendering it unsuitable for use by the youth teams. The pavilion benefited from a full year of weekly use by the Slimming World group, and a few birthday parties were held in addition to Bartholomew School using the space for some GCSE examinations over the summer. The crickel team were able to play most of Iheir matches before the first flooding of the playing field occurred in September. However, this early flooding caused other pavilion and field bookings to be cancelled. This loss of income from MUGA, pavilion, and field bookings due to flooding was keenly felt and it is not something that can be sustained long term, so preventative measures are to be investigated. TAR March 2012
Section E Financial review Brief statement of the charity's policy on reserves The bank balance as at the year end was £56,538.76. The MUGA surface will need replacing in 2031 and the gang mower also in 2031 (having been replad last year) so unrestricted funds are being accumulated and held to contribute towards these future large expenditures {target figures.. £31,120 for MUGA, £7,800 for gang mower). Unrestricted funds are also being held to cover 6 months of running costs in the event of a loss of income and to meet any unforeseen expenditure that may occur. The restricted funds held by the Charity as part of the playground restoration project fall outside of these reserves. Details of any funds materially in deficit Not applicable Further financial review details (Optional infomiation) You may choose to include additional information, where relevant about.. the charity's principal sources of funds (including any fundraising)., how expenditure has supported the key objectives of the charity., investment policy and objectives including any ethical investment policy adopted. Our main sources offunds are the income received from hiring the sporting facilities out to different groups and from the organising and hosting of fundraising and social events during the year. The fundraising events that the charity organises andlor contributes to the organisation of, and participates in the running of, encompass bringing the community of Cassington together for social and metal health wellbeing, being actively open to the public and encouraging people to get together as members of our wider community. The unrestricted income received this year was comparable to the previous year mainly due to an even more successful Bike Night, which went some way to offsetting the 50 % reduction in MUGA hire earnings. A 35-day notice savings account was also opened, with variable rate interest being received on the balance of the funds held in that account. Our expenditure on providing and maintaining the recreational facilities at Elms Road playing fields supports our objectives as the playing field, green gym, and playground equipment remain open for public use by the local and wider community in the interest of social welfare. This year's total expenditure was again higher than our historical annual running costs. One small outlay was for repairs lo the pavilion roof, but the main cost driver was the sustained high cost of electricity. This has increased three-fold Sin pre-covid, so coupled with the weekly use of the pavilion this is unlikely to decrease in the near future. Overall, this year's non-capital expenditure was just under the total unrestricted income received, giving a small positive net cash flow., however, as we continue lo build our reseNes in order to facilitate the future replacement of the MUGA surface and the mower, this year leaves us with a small break-even shortfall. Section F Other optional information TAR March 2012
| Anne Luttman-Johnson | Caroline Morton |
| Secretary | Treasurer |
| 29/01/2026 |
Charity Name No (if any) Cassington Sports and Social Club 1182076 Receipts and payments accounts CC16a For the period Period start date Period end date To from 01/04/2024 31/03/2025
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Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Annual MUGA Pass 450 - - 450 300
Pavilion Hire 2,233 - - 2,233 2,721
Field Hire 1,130 - - 1,130 1,450
MUGA Hire 1,000 - - 1,000 2,588
Bank Interest 1,228 - - 1,228 -
Donations 240 4,086 - 4,326 1,843
Gift Aid - - - - -
Bike Night Small Donations 1,955 - - 1,955 1,946
Bike Night Fundraising 2,317 - - 2,317 1,567
Burns Night Fundraising - 1,800 - 1,800 1,479
Ladies Darts Marathon & BBQ - 1,413 - 1,413 -
Other Fundraising Events 66 1,706 - 1,772 1,735
Cassington Panto - 4,000 - 4,000 -
Sub total (Gross income for
AR) [ 10,619 ] 13,006 - 23,624 15,629
A2 Asset and investment sales,
(see table).
- - - - -
- - - - -
Sub total - - - - -
Total receipts 10,619 13,006 - 23,624 15,629
A3 Payments
Insurance 814 - - 814 762
Electricity 3,946 - - 3,946 2,757
Water 63 - - 63 -
Licences - - - - -
JustGiving Fees 18 - - 18 30
Cleaning 1,318 - - 1,318 1,197
Consumables/Sundries 62 - - 62 95
Small Tools/Equipment 174 - - 174 -
Pavilion Maintenance 1,206 - - 1,206 517
Field Maintenance 262 - - 262 232
MUGA Maintenance 11 - - 11 -
Machine/Equipment Maintenance 787 - - 787 -
Sub total [ 8,660 ] - - 8,660 5,591
A4 Asset and investment
purchases, (see table)
- - - - 7,800
- - - - 400
- - - - -
- - - - -
- - - - -
Sub total [ - ] - - - 8,200
Total payments 8,660 - - 8,660 13,791
Net of receipts/(payments) 1,959 13,006 - 14,965 1,838
A5 Transfers between funds - - - - -
A6 Cash funds last year end 36,825 4,749 - 41,574 39,736
Cash funds this year end 38,784 17,755 - 56,539 41,574
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CCXX R1 accounts (SS)
03/06/2025
1
| Section B Statement of assets and liabilities at | Section B Statement of assets and liabilities at | the end of the period | |
|---|---|---|---|
| Categories Signed by one or two trustees on behalf of all the trustees B5 Liabilities B3 Investment assets B2 Other monetary assets B4 Assets retained for the charity’s own use B1 Cash funds |
Details Details John Deere X748 ride on mower (2023/24) 14x GoPak folding tables with two trolleys (2019/20) Freestanding steel goals 24x8ft 11 a-side (2020/21) Details Total cash funds (agree balances with receipts and payments account(s)) Details Bank Account Freestanding steel goals 16x7ft 9 a-side (2020/21) Stihl FS94 petrol brushcutter (2023/24) Signature Details |
Unrestricted funds Restricted funds to nearest £ to nearest £ 38,784 17,755 - - - - 38,784 17,755 OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) Unrestricted 7,800 Unrestricted 1,924 Unrestricted 1,482 Unrestricted 1,012 Unrestricted 400 - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name Anne Luttman-Johnson Caroline Morton |
Endowment funds to nearest £ - - - |
| - | |||
| OK | |||
| Endowment funds to nearest £ - - - - - Current value (optional) - - - - - Current value (optional) - - - - - - - - - When due (optional) Date of approval 28/01/2026 29/01/2026 |
CCXX R2 accounts (SS)
03/06/2025
2