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2023-08-31-accounts

Trustees’ Annual Report for the period

From 1 September 2022 To 31 August 2023 Charity name: Romsey Chamber Music Festival Trust

Charity registration number: 1182043

Objectives and Activities

SORP reference
Summary of the purposes of
the charity as set out in its
governing document		 Para 1.17 To promote education and appreciation of
music and the arts for the public benefit,
particularly by the presentation of the
Romsey Chamber Music Festival.
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.		 Para 1.17 and
1.19s		 The principal activities of the Trust are to
organise public concerts which are designed
to educate the wider public, the elderly,
children, and music students in high quality
chamber music. The festival also runs
workshops in schools, designed to introduce
and further educate school children in
chamber music and provide access to
performances to those who would not
normally attend a concert.
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit		 Para 1.18 The Trustees confirm that they are
complying with their duty to have due
regard to the guidance on public benefit
published by the Charity
Commission.

Additional information (optional) You may choose to include further statements where relevant about:

SORP reference
Policy on grant making Para 1.38 Not applicable
Policy on social investment
including program related
investment		 Para 1.38 Not applicable
Contribution made by
volunteers		 Para 1.38 The charity benefits enormously from a
Friends membership scheme and the
assistance of a number of volunteers in such
areas as promotion, audience interface and
artists'accommodation.
Other

Achievements and Performance

SORP reference
Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.		 Para 1.20 In 2023 we presented a mini–Winter Festival
of string quartets at the United Reformed
Church, as well as a fundraising concert in
London. The Spring festival focussed on the
Belgian violinist Eugene Ysaye with 10
events in Romsey performed by high calibre
artists from around the world. Highlights of
the festival included performances of
Brahms Piano Quintet, Faure Second Piano
Quartet, Elgar Piano Quintet, a visiting wind
quintet, a family concert and an open
masterclass. We received highly positive
critical reviews and audience numbers
continued to grow.
This year as always our education work was
a primary focus. We put on 10 schools
concerts and workshops, a masterclass and
worked with Hampshire County Youth
Orchestra for a day. Our family concert
during the festival is pay-as-you-wish, to
help with first access to live performances
and our first concert in Romsey Abbey was
donations only.
Additional information (optional)
You may choose to include further statements		 where relevant about:
Achievements against
objectives set		 Para 1.41 Both the public performance and educational
objectives were met.
Performance of fundraising
activities against objectives
set		 Para 1.41 We are very grateful to have been supported
by the Marchus Trust, the Philip Bates Trust,
Hampshire County Council, Test Valley
Borough Council, Romsey Town Council,
Music in Winchester, Romsey Chandler's
Ford and District Round Table, Romsey and
Extra Parish Council and Test Valley Arts
Foundation during this period. These grants,
together with the memberships and
donations from Friends and supporters,
made this last Festival possible.
Investment performance
against objectives		 Para 1.41 Not applicable
Other

Financial Review

Financial Review
Review of the charity’s
financial position at the end
of the period		 Para 1.21 The charity had an account balance at the
bank of £22,663 at the end of the period,
with net assets after liabilities of £22,663.
Statement explaining the
policy for holding reserves
stating why they are held		 Para 1.22 The Trustees' reserves policy aims to
maintain sufficient funds to pay the costs of
the artists' fees and other costs in a timely
fashion.
Amount of reserves held Para 1.22 £22,663
Reasons for holding zero
reserves		 Para 1.22 Not applicable
Details of fund materially in
deficit		 Para 1.24 Not applicable
Explanation of any
uncertainties about the
charity continuing as a going
concern		 Para 1.23 Not applicable
Additional information (optional)
You may choose to include further statements		 Additional information (optional)
You may choose to include further statements		 where relevant about:
The charity’s principal
sources of funds (including
any fundraising)		 Para 1.47 The charity receives some grants from local
sources and some national organisations. A
festival friends and patron’s scheme also
contribute financial support, in addition to
ticket sales.
Investment policy and
objectives including any
social investment policy
adopted		 Para 1.46 Not applicable
A description of the principal
risks facing the charity		 Para 1.46 The charity relies heavily on the continued
support of grant awarding bodies which in
current financial circumstances are
unpredictable, but the charity continues to
raise its profile and demonstrate its value to
win support and has been successful in
balancing the need to make tickets
affordable to encourage as wide an
audience as possible while still attracting
performers of a very high calibre.
Other

Structure, Governance and Management

Description of charity’s
trusts:		 Romsey Chamber Music Festival Trust has
no subsidiaries
Type of governing document
(trust deed, royal charter)		 Para 1.25 CIO - FOUNDATION Registered 15 Feb
2019
How is the charity
constituted?
(e.g unincorporated
association, CIO)		 Para 1.25 Charitable Incorporated Organisation
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees		 Para 1.25 Appointed by the current trustees after
consideration of skills, knowledge and
experience.
Additional information (optional)
You may choose to include further statements		 Additional information (optional)
You may choose to include further statements		 where relevant about:
Policies and procedures
adopted for the induction and
training of trustees		 Para 1.51 No new trustees appointed in this period.
The charity’s organisational
structure and any wider
network with which the
charity works		 Para 1.51
Relationship with any related
parties		 Para 1.51 In this period, performance fees of £1,650
and an artistic direction fee of £2,000 were
paid to Laura Rickard. No other payments
were made to Trustees other than expenses.
Other

Reference and Administrative details

Charityname RomseyChamber Music Festival Trust
Other name the charity uses
Registered charitynumber 1182043
Charity’s principal address Monkswood, Winchester Road,
Ampfield
Romsey
SO51 9BU

Names of the charity trustees who manage the charity

1
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20		 Trustee name Office (if any) Dates acted if not for whole
**year **		 Name of person (or body) entitled
to appoint trustee (ifany)
Huw Evans Chairman
Laura Rickard Artistic Director
Kathryn Rickard Administrator
Louise Woods
David Haigh

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects

Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)
Full name(s)
Position (eg Secretary,
Chair, etc)
Date
Huw Evans

Chair
29/4/24
29/4/24
ROMSEY CHAMBER MUSIC FESTIVAL TRUST ROMSEY CHAMBER MUSIC FESTIVAL TRUST ROMSEY CHAMBER MUSIC FESTIVAL TRUST 1182043 1182043 1182043 CC16a
For the period
from		 01/09/2022 To 31/08/2023
Section A Receipts and payments
A1 Receipts Unrestricted
funds
to the nearest
£
14,597
4,404
1,141
8,500
-
-
-
-

28,642
-
-
-
28,642
16,648
5,561
873
271
-
-
-
-
-
23,353
-
-
-
23,353
5,289
-
14,874
20,163		 Restricted
funds
to the nearest £
-
-
-
4,150
-
-
-
-
4,150
-
-
-
4,150
1,650
-
-
-
-
-
-
-
-
1,650
-
-
-
1,650
2,500
-
-
2,500		 Endowment
funds
to the nearest £
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Total funds
to the nearest £
14,597
4,404
1,141
12,650
-
-
-
-
32,792
-
-
-
32,792
18,298
5,561
873
271
-
-
-
-
-
25,003
-
-
-
25,003
7,789		 Last year
to the nearest £
Income from Events 14,597 14,808
Friends Scheme and Donations 4,404 3,364
Gift Aid 1,141 1,095
Grants 8,500 7,500
- -
- -
- -
- -
Sub total(Gross income for
AR)
28,642		 26,767
A2 Asset and investment sales,
(see table).
-
- -
Sub total - -
Total receipts
A3 Payments
26,767

Artists Costs		 16,648 18,950
Event Costs 5,561 8,382
MarketingCosts 873 1,248
Administration and Sundry 271 406
- -
- -
- -
- -
- -
**Sub total ** 23,353 28,986
A4 Asset and investment
purchases, (see table)
-
-
**Sub total ** - -
Total payments
Net of receipts/(payments)
A5 Transfers between funds
A6 Cash funds last year end
Cash funds this year end
28,986
5,289 2,500 - 7,789 - 2,219
- - - - -
14,874 - - 14,874 17,093
20,163 2,500 - 22,663 14,874

CCXX R1 accounts (SS)

29/04/2024

1

Section B Statement of assets and liabilities at Section B Statement of assets and liabilities at the end of the period
Categories
Signed by one or two trustees on
behalf of all the trustees
B1 Cash funds
B2 Other monetary assets
B4 Assets retained for the
charity’s own use
B5 Liabilities
B3 Investment assets		 Signature
Details
Details
Bank Current account
Details
Details
Total cash funds
(agree balances with receipts and payments
account(s))
Details		 Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
20,163
2,500
-
-
-
-
20,163
2,500
OK
OK
Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
-
-
-
-
-
-
-
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
-
-
-
-
Fund to which
liability relates
Amount due
(optional)
-
-
Print Name
Huw Evans		 Endowment
funds
to nearest £
-
-
-
-
OK
Endowment
funds
to nearest £
-
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
-
-
-
-
When due
(optional)
Date of
approval
Huw Evans 29/04/2024

CCXX R2 accounts (SS)

29/04/2024

2

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of Charity Name On accounts for the year ended Charfty no (If any) 1182043 Set out on pages Irememw 10 rtlxle Il oa9e Trunbefs ofwilional shèeisl I report to the trustees on my examination of the accounts of the above charity fthe Trusn for the year ended DD i Nlld l Y'CYY. Responsibllltles and As the thartty trustees of the Trust you are responsible for the preparation basls of report of the accounts in accordance wlth the wuirements of the Charities Act 2011 Dhe Acr). I report in ￿pect of my examinatton of the Trusys accounts e2rried out under section 145 of the 2011 Act and in carying out my examination. I have followed the applicabk Directlons given ty the Charty Commisslon under section 145(5)(b) of the ACL I have c(xnpleted my exarnination. l Confinn that no material matters have come to my attention (other than that dtsclosed bel¢)w ) in connection the examination vthich gives me cause to believe that In. any material respecL accounting records were not kept In accordance vthh sectlon 130 of the Aci or the accounts do not accord wilh the accounting records Independent examinerfs ststement I have no concems aTrJ have come across no other matters In Connection wtlh the examination to bthich attention should be drawn in order to enable a proper understanding of the accounts to be reached. . Pl8as6 delete the vths in the brackets rfth6y do not apply. Slgned: Date: 2•21r Name: i O•weib 40-. Relevant professlonal quallficatlon(s) or body (If any): Address: 14 Lm4- S61 gos IER Octobor 2018

Section B Disclosure Only complete If the examiner needs to hKJhlight matters of concern (see CC32, Independent examination of charity accounts: dlrections and guldance for examiners). Glve here brlef detallg of any Items that the examlner wlshes to dlsclose. IER October 2018