2022-08-31-accounts

Trustees’ Annual Report for the period

From 1 September 2021 To 31 August 2022 Charity name: Romsey Chamber Music Festival Trust

Charity registration number: 1182043

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	To promote education and appreciation of music and the arts for the public benefit, particularly by the presentation of the Romsey Chamber Music Festival.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19s	The principal activities of the Trust are to organise public concerts which are designed to educate the wider public, the elderly, children, and music students in high quality chamber music. The festival also runs workshops in schools, designed to introduce and further educate school children in chamber music and provide access to performances to those who would not normally attend a concert.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The Trustees confirm that they are complying with their duty to have due regard to the guidance on public benefit published by the Charity Commission.

Additional information (optional) You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38	Not applicable
Policy on social investment including program related investment	Para 1.38	Not applicable
Contribution made by volunteers	Para 1.38	The charity benefits enormously from a Friends membership scheme and the assistance of a number of volunteers in such areas as promotion, audience interface and artists'accommodation.
Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	The Spring festival presented 8 concerts by high calibre artists from around the world. Highlights included performances of Schubert Trout Quintet, Strauss Metamorphosen, Dvorak and Brahms’ String Quintets alongside lesser known works by Weinberg, Bacewicz, Ginastera and a performance of Martin Butler’s American Rounds in the presence of the composer. Audience feedback and the reviews we received from critics were very positive indicating our most successful festival to date. Two further fundraising concerts, during the year were both also very well received. Although our education work was still impacted by limited access to schools due to Covid, we put on 8 schools concerts and workshops, a masterclass and worked with Hampshire County Youth Orchestra at their annual residential course. Our family concert during the festival is now pay-as-you-wish, to help with first access to live performances.
Additional information (optional) You may choose to include further statements		where relevant about:
Achievements against objectives set	Para 1.41	Both the public performance and educational objectives were met.
Performance of fundraising activities against objectives set	Para 1.41	We are very grateful to have been supported by Hampshire County Council, Romsey Town Council, Music in Winchester, Romsey and Test Rotary and Test Valley Arts Foundation during this period. These grants, together with the memberships and donations from Friends and supporters, made this last Festival possible.
Investment performance against objectives	Para 1.41	Not applicable
Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	The charity had an account balance at the bank of £14,874 at the end of the period, with net assets after liabilities of £14,470.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	The Trustees' reserves policy aims to maintain sufficient funds to pay the costs of the artists' fees and other costs in a timely fashion.
Amount of reserves held	Para 1.22	£14,470
Reasons for holding zero reserves	Para 1.22	Not applicable
Details of fund materially in deficit	Para 1.24	Not applicable
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	Not applicable

Additional information (optional) You may choose to include further statements	Additional information (optional) You may choose to include further statements	where relevant about:
The charity’s principal sources of funds (including any fundraising)	Para 1.47	The charity receives some grants from local sources and some national organisations. A festival friends and patron’s scheme also contribute financial support, in addition to ticket sales.
Investment policy and objectives including any social investment policy adopted	Para 1.46	Not applicable
A description of the principal risks facing the charity	Para 1.46	The charity relies heavily on the continued support of grant awarding bodies which in current financial circumstances are unpredictable, but the charity continues to raise its profile and demonstrate its value to win support and has been successful in balancing the need to make tickets affordable to encourage as wide an audience as possible while still attracting performers of a very high calibre.
Other

Structure, Governance and Management

Description of charity’s trusts:		Romsey Chamber Music Festival Trust has no subsidiaries
Type of governing document (trust deed, royal charter)	Para 1.25	CIO - FOUNDATION Registered 15 Feb 2019
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Charitable Incorporated Organisation
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Appointed by the current trustees after consideration of skills, knowledge and experience.

Additional information (optional) You may choose to include further statements	Additional information (optional) You may choose to include further statements	where relevant about:
Policies and procedures adopted for the induction and training of trustees	Para 1.51	No new trustees appointed in this period.
The charity’s organisational structure and any wider network with which the charity works	Para 1.51
Relationship with any related parties	Para 1.51	In this period no payments were made to Trustees other than expenses although the Trustees intend to pay the Artistic Director for her ongoing services.
Other

Reference and Administrative details

Charityname	RomseyChamber Music Festival Trust
Other name the charity uses
Registered charitynumber	1182043
Charity’s principal address	Monkswood, Winchester Road, Ampfield Romsey SO51 9BU

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole **year **	Name of person (or body) entitled to appoint trustee (ifany)
	Huw Evans	Chairman
	Laura Rickard	Artistic Director
	Kathryn Rickard	Administrator
	Louise Woods
	David Haigh

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects

Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date
	Huw Evans
	Chair
	18/5/23
	18/5/23

ROMSEY CHAMBER MUSIC FESTIVAL TRUST 1182043

Receipts and payments accounts

For the period 9/1/2021 8/31/2022 To from

Section A Receipts and payments

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Unrestricted Restricted Endowment
Total funds
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Income from Events 14,808 - - 14,808
Friends Scheme and Donations 3,364 - - 3,364
Gift Aid 1,095 - - 1,095
Grants 7,500 - - 7,500
- - - -
- - - -
- - - -
- - - -
26,767 - - 26,767
Sub total (Gross income for AR)
A2 Asset and investment sales,
(see table).
- - - -
- - - -
Sub total - - - -
Total receipts 26,767 - - 26,767
A3 Payments
Artists Costs 18,950 - - 18,950
Event Costs 8,382 - - 8,382
Marketing Costs 1,248 - - 1,248
Administration and Sundry 406 - - 406
- - - -
- - - -
- - - -
- - - -
- - - -
Sub total [ 28,986 ] - - 28,986
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - -
Total payments 28,986 - - 28,986
Net of receipts/(payments) - 2,219 - - - 2,219
A5 Transfers between funds - - - -
A6 Cash funds last year end - - - -
Cash funds this year end - 2,219 - - - 2,219
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Section B Statement of assets and liabilities at the end of the period

			Unrestricted		Restricted
Categories	Details		funds		funds
B1 Cash funds	Bank Current account Total cash funds		to nearest £ 14,874 - - 14,874		to nearest £ - - - -
	(agree balances with receipts and payments account(s))		Agreement Error	OK
			Unrestricted		Restricted
			funds		funds
B2 Other monetary assets	Details		to nearest £ - - - - - -		to nearest £ - - - - - -
B3 Investment assets	Details		Fund to which asset belongs	Cost (optional) - - - - -
B4 Assets retained for the	Details		Fund to which asset belongs	Cost (optional) -
charity’s own use					- - - - - - - -
			Fund to which		Amount due
B5 Liabilities	Details Expenses pending		B1 Cash liability relates		450 - - (optional)
Signed by one or two trustees on behalf of all the trustees		Signature	Print	Name
			Huw	Evans

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CC16a
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Last year

to the nearest £

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1,984
920
-
2,495
-
-
-
-
5,399
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5,399

4,700 877 59 47 - - - - - 5,683

5,683 - 284 - - - 284

Endowment funds to nearest £ - - - -

OK

Endowment funds

to nearest £

----- Start of picture text -----
-
-
-
-
-
-
----- End of picture text -----

Current value (optional) - - - - - Current value (optional) - - - - - - - - - When due (optional)

Date of approval

5/18/2023

Independent examlnerfs report on the accounts Section A Independent Examiner's Report Report to the trustees Charitr¢ Namc Romsey Chamber Music Festival On accounts for the year ended 31 August 2022 Charlty no Ilf any) 118%J43 Set out on pages Irerrem￿r lo i￿ude pa￿ n￿n￿r5 of addi￿0￿31 shoeisi I ￿e￿rt to the truslees on my examlnatl¢)n of the accounts of the atx)ve (*arlty (Ihe Trusf) ts the year ended 31108 12022. Responsibilities and basls of report As the tharit(s tr￿tee$, you are responsible for the Fyeparation of the accounts in a￿x)rdan(% with the requirements of the Charltlas Act 2011 Acr). I rewt In respect of my examlnation of the Trusfs aLXX)unts carrled wt under Secti(￿ 145 of the 2011 Act and In carrylng out my examination. I have followed all the applicable Direc11￿5 given by the Chanty Commission under sedim 145(5)(b) of Ihe ACL Independent I have comp￿eted my examlnatlon. I conftmi that no materfal matters have examlnerfs statsment come to my attentlon In connection with the examlnation which gives me (ause to believe that in, any material respect: the accounting recths were not kept in accordanc8 wlth sectlon 130 ol the Charities ACL" or the accounts did not acc￿1 with the aCC￿nI5ng reo)rds: or the accounts did not comply with Ihe applicable requirements con￿mIng the fcym and content of accounts set out in the Charlties (Accounts and Rewrts) Regulations 2008 other than any requirement that the accounts give a Irue and fair. view whith is not a matter considered as part of an Indepgndent examination. I have no 1￿ce￿S and have come across no other matters in conne¢tion wlth the examination to which attention should be drawn In this report In order to el￿ble a urKlerstsnding of the ac(x)unts to be reached. . Please delete the in Ihe brackets rftheydo not apply. Slgned: 1616r2023 Name: Carf Do￿hwaIte Relevant professlonal qualification(s) or body {If ary): Address: 5 Benbow House 24 New Globe Walk IER Oct 2018

London. SE19DS. Section B Disclosure Only cOM￿ete rf the examiner needs to highlight material matters of concem (see CC32, Independenl eXaMinati￿b of charity accounts: directions and guidance for examiners). Glve hern brlef detalls of any Items that th• examlner wlshes to dlsclose. N￿e IER Oct 2018