Trustees’ Annual Report for the period
From 1 September 2020 To 31 August 2021 Charity name: Romsey Chamber Music Festival Trust
Charity registration number: 1182043
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To promote education and appreciation of music and the arts for the public benefit, particularly by the presentation of the Romsey Chamber Music Festival. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
The principal activities of the Trust are to organise public concerts which are designed to educate the wider public, the elderly, children, and music students in high quality chamber music. The festival also runs workshops in schools, designed to introduce and further educate school children in chamber music and provide access to performances to those who would not normally attend a concert. Artists run masterclasses for young musicians in Hampshire as well as coaching sessions in chamber music playing in order to maximise the benefit of bringing high quality musicians to Romsey. After the pandemic forced the postponement of our April 2020 festival, we hoped to run it in late 2020 but due to a further wave of infections and associated restrictions that had to be abandoned. It was September 2021 before public concerts were possible and our next Festival could be run; much of the preparation being done in this financial year for a normal schedule of 8 concerts over a 4 day weekend. This year we were able to meet some of our educational objectives in a safe manner with a substantial collection of educational videos prepared for Hampshire Music Service on technique, performance practice and orchestral excerpts and online coaching. |
| Statement confirming whether the trustees have |
Para 1.18 | The Trustees confirm that they are complying with their duty to have due |
had regard to the guidance issued by the Charity Commission on public benefit
regard to the guidance on public benefit published by the Charity Commission.
Additional information (optional)
You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | Not applicable |
| Policy on social investment including program related investment |
Para 1.38 | Not applicable |
| Contribution made by volunteers |
Para 1.38 | The charity benefits enormously from a Friends membership scheme and the assistance of a number of volunteers in such areas as promotion, audience interface and artists' accommodation. Although no event was held this year, volunteers helped with plans for the next Festival immediately following the year end in September 2021, including publicity for the event. |
| Other |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Although no public events were held in this period due to the pandemic, the educational work carried out online in partnership with Hampshire Music Service was well received particularly as many of the children who benefitted were unable to attend their normal musical activities. Advance ticket sales for the forthcoming September 2021 Festival have been promising indicating the appetite of the public to return to live music events. |
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | The educational objectives were met this year according as far as Covid-19 restrictions would allow as described above. Although these restrictions did not allow the public performance objectives to be met, the preparatory work carried out in this period aims to meet the objectives in the following year. |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | Fundraising for the cancelled April 2020 Festival had left us in a good position for the upcoming September 2021 Festival, as cancellation costs were covered by an Arts Council Emergency Covid grant of which the final instalment was received in this financial year. Some further grants and memberships have been received for the September 2021 Festival while earlier grants/memberships for the cancelled festival are carried over. |
| Investment performance against objectives |
Para 1.41 | Not applicable |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The charity had an account balance at the bank of £16,689 at the end of the period, which after liabilities of around £12,500 including artist fees for the pending 2021 Festival left reserves of £4,370 without consideration of the further ticket sales, memberships and grants received in the 2 weeks after the year end associated with the Sep 2021 Festival. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The Trustees' reserves policy aims to maintain sufficient funds to pay the costs of the artists' fees and other costs in a timely fashion. |
| Amount of reserves held | Para 1.22 | £4,370 |
| Reasons for holding zero reserves |
Para 1.22 | Not applicable |
| Details of fund materially in deficit |
Para 1.24 | Not applicable |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | Not applicable |
| Additional information (optional) You may choose to include further statements |
Additional information (optional) You may choose to include further statements |
where relevant about: |
|---|---|---|
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | The charity receives some grants from local sources and some national organisations (the Arts Council). A festival friends and patron’s scheme also contribute financial support, in addition to ticket sales. |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | Not applicable |
| A description of the principal risks facing the charity |
Para 1.46 | Covid lockdown constraints and social distancing and an extended period of time when concert attendance has not been possible may affect audience confidence, particularly elderly members. Schools’ activities may also be more challenging to organise due to Covid restrictions. |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
Romsey Chamber Music Festival Trust has no subsidiaries |
|
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | CIO - FOUNDATION Registered 15 Feb 2019 |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Charitable Incorporated Organisation |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Appointed by the current trustees after consideration of skills, knowledge and experience. |
| Additional information (optional) You may choose to include further statements |
where relevant about: | |
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | No new trustees appointed in this period. |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other | The final instalment of the Arts Council Emergency Covid grant, awarded to cover costs of the cancelled 2020 Festival, was received in this period after the final cancellation payments of £4700 were made, including a fee of £1,100 paid to the Artistic Director on the same basis as other performers. |
Reference and Administrative details
| Charityname | RomseyChamber Music Festival Trust |
|---|---|
| Other name the charity uses | |
| Registered charitynumber | 1182043 |
| Charity’s principal address | Monkswood, Winchester Road, Ampfield Romsey SO51 9BU |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Huw Evans | Chairman | |||
| Laura Rickard | Artistic Director | |||
| Kathryn Rickard | Administrator | |||
| Louise Woods | ||||
| David Haigh | ||||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Huw Evans Position (eg Secretary, Chair Chair, etc) Date
| ROMSEY CHAMBER MUSIC FESTIVAL TRUST | ROMSEY CHAMBER MUSIC FESTIVAL TRUST | ROMSEY CHAMBER MUSIC FESTIVAL TRUST | 1182043 | 1182043 | 1182043 | CC16a | |
|---|---|---|---|---|---|---|---|
| For the period from |
01/09/2020 | To | 31/08/2021 | ||||
| Section A Receipts and payments | |||||||
| A1 Receipts | Unrestricted funds to the nearest £ 1,984 920 - 2,495 - - - - 5,399 - - - 5,399 4,700 877 59 47 - - - - - 5,683 - - - 5,683 - 284 - - - 284 |
Restricted funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
Total funds to the nearest £ 1,984 920 - 2,495 - - - - 5,399 - - - 5,399 4,700 877 59 47 - - - - - 5,683 - - - 5,683 - 284 |
Last year to the nearest £ |
||
| Income from Events | 1,984 | - | |||||
| Friends Scheme and Donations | 920 | - | |||||
| Gift Aid | - | - | |||||
| Grants | 2,495 | - | |||||
| - | - | ||||||
| - | - | ||||||
| - | - | ||||||
| - | - | ||||||
| ~~Sub total~~~~(Gross income for~~ AR) |
5,399 | - | |||||
| A2 Asset and investment sales, (see table). |
|||||||
| - | |||||||
| - | - | ||||||
| Sub total | - | - | |||||
| Total receipts A3 Payments |
|||||||
| - | |||||||
Artists Costs |
4,700 | - | |||||
| Event Costs | 877 | - | |||||
| MarketingCosts | 59 | - | |||||
| Administration and Sundry | 47 | - | |||||
| - | - | ||||||
| - | - | ||||||
| - | - | ||||||
| - | - | ||||||
| - | - | ||||||
| **Sub total ** | 5,683 | - | |||||
| A4 Asset and investment purchases, (see table) |
|||||||
| - | |||||||
| - | |||||||
| **Sub total ** | - | - | |||||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
|||||||
| - | |||||||
| - 284 | - | - | - 284 | - | |||
| - | - | - | - | - | |||
| - | - | - | - | - | |||
| - 284 | - | - | - 284 | - |
CCXX R1 accounts (SS)
03/06/2022
1
Section B Statement of assets and liabilities at the end of the period
| Categories Signed by one or two trustees on behalf of all the trustees B5 Liabilities B3 Investment assets B2 Other monetary assets B4 Assets retained for the charity’s own use B1 Cash funds |
Details Details Total cash funds (agree balances with receipts and payments account(s)) Bank Current account Details Details Details Sep 2021 Festival costs pending Signature |
Unrestricted funds Restricted funds to nearest £ to nearest £ 16,689 - - - - - 16,689 - Agreement Error OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) 12,500 - - Print Name |
Endowment funds to nearest £ |
|---|---|---|---|
| - | |||
| - | |||
| - | |||
| - | |||
| OK | |||
| Endowment funds to nearest £ |
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| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
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| - | |||
| - | |||
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| - | |||
| - | |||
| Current value (optional) |
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| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| When due (optional) |
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| Date of approval |
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CCXX R2 accounts (SS)
03/06/2022
2