## **Trustees’ Annual Report for the period** **From 1 September 2020 To 31 August 2021 Charity name: Romsey Chamber Music Festival Trust** **Charity registration number:** 1182043 ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To promote education and appreciation of
music and the arts for the public benefit,
particularly by the presentation of the
Romsey Chamber Music Festival.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|The principal activities of the Trust are to
organise public concerts which are designed
to educate the wider public, the elderly,
children, and music students in high quality
chamber music. The festival also runs
workshops in schools, designed to introduce
and further educate school children in
chamber music and provide access to
performances to those who would not
normally attend a concert. Artists run
masterclasses for young musicians in
Hampshire as well as coaching sessions in
chamber music playing in order to maximise
the benefit of bringing high quality musicians
to Romsey.
After the pandemic forced the postponement
of our April 2020 festival, we hoped to run it
in late 2020 but due to a further wave of
infections and associated restrictions that
had to be abandoned. It was September
2021 before public concerts were possible
and our next Festival could be run; much of
the preparation being done in this financial
year for a normal schedule of 8 concerts
over a 4 day weekend.
This year we were able to meet some of our
educational objectives in a safe manner with
a substantial collection of educational videos
prepared for Hampshire Music Service on
technique, performance practice and
orchestral excerpts and online coaching.| |Statement confirming
whether the trustees have|Para 1.18|The Trustees confirm that they are
complying with their duty to have due| had regard to the guidance issued by the Charity Commission on public benefit regard to the guidance on public benefit published by the Charity Commission. ## **Additional information (optional)** ## You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|Not applicable| |Policy on social investment
including program related
investment|Para 1.38|Not applicable| |Contribution made by
volunteers|Para 1.38|The charity benefits enormously from a
Friends membership scheme and the
assistance of a number of volunteers in such
areas as promotion, audience interface and
artists' accommodation. Although no event
was held this year, volunteers helped with
plans for the next Festival immediately
following the year end in September 2021,
including publicity for the event.| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|Although no public events were held in this
period due to the pandemic, the educational
work carried out online in partnership with
Hampshire Music Service was well received
particularly as many of the children who
benefitted were unable to attend their normal
musical activities.
Advance ticket sales for the forthcoming
September 2021 Festival have been
promising indicating the appetite of the
public to return to live music events.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|The educational objectives were met this
year according as far as Covid-19
restrictions would allow as described above.
Although these restrictions did not allow the
public performance objectives to be met, the
preparatory work carried out in this period
aims to meet the objectives in the following
year.| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|Fundraising for the cancelled April 2020
Festival had left us in a good position for the
upcoming September 2021 Festival, as
cancellation costs were covered by an Arts
Council Emergency Covid grant of which the
final instalment was received in this financial
year. Some further grants and memberships
have been received for the September 2021
Festival while earlier grants/memberships for
the cancelled festival are carried over.| |Investment performance
against objectives|Para 1.41|Not applicable| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|The charity had an account balance at the
bank of £16,689 at the end of the period,
which after liabilities of around £12,500
including artist fees for the pending 2021
Festival left reserves of £4,370 without
consideration of the further ticket sales,
memberships and grants received in the 2
weeks after the year end associated with the
Sep 2021 Festival.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The Trustees' reserves policy aims to
maintain sufficient funds to pay the costs of
the artists' fees and other costs in a timely
fashion.| |Amount of reserves held|Para 1.22|£4,370| |Reasons for holding zero
reserves|Para 1.22|Not applicable| |Details of fund materially in
deficit|Para 1.24|Not applicable| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|Not applicable| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|The charity receives some grants from local
sources and some national organisations
(the Arts Council). A festival friends and
patron’s scheme also contribute financial
support, in addition to ticket sales.| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|Not applicable| |A description of the principal
risks facing the charity|Para 1.46|Covid lockdown constraints and social
distancing and an extended period of time
when concert attendance has not been
possible may affect audience confidence,
particularly elderly members. Schools’
activities may also be more challenging to
organise due to Covid restrictions.| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||Romsey Chamber Music Festival Trust has
no subsidiaries| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|CIO - FOUNDATION Registered 15 Feb
2019| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Charitable Incorporated Organisation| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Appointed by the current trustees after
consideration of skills, knowledge and
experience.| |**Additional information (optional)**
You may choose to include further statements||where relevant about:| |Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|No new trustees appointed in this period.| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||The final instalment of the Arts Council
Emergency Covid grant, awarded to cover
costs of the cancelled 2020 Festival, was
received in this period after the final
cancellation payments of £4700 were made,
including a fee of £1,100 paid to the Artistic
Director on the same basis as other
performers.| ## **Reference and Administrative details** |Charityname|RomseyChamber Music Festival Trust| |---|---| |Other name the charity uses|| |Registered charitynumber|1182043| |Charity’s principal address|Monkswood, Winchester Road,
Ampfield
Romsey
SO51 9BU| **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Huw Evans|Chairman||| ||Laura Rickard|Artistic Director||| ||Kathryn Rickard|Administrator||| ||Louise Woods|||| ||David Haigh|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved ## **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Huw Evans **Position (eg Secretary,** Chair **Chair, etc) Date** ||**ROMSEY CHAMBER MUSIC FESTIVAL TRUST**|**ROMSEY CHAMBER MUSIC FESTIVAL TRUST**|**ROMSEY CHAMBER MUSIC FESTIVAL TRUST**|**1182043**|**1182043**|**1182043**|**CC16a**| |---|---|---|---|---|---|---|---| ||**For the period**
**from**|01/09/2020|**To**||31/08/2021||| ||||||||| |**Section A Receipts and payments**|||||||| |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest**
**£**
**1,984**
**920**
**-**
**2,495**
**-**
**-**
**-**
**-**
**5,399**
**-**
**-**
**-**
**5,399**
**4,700**
**877**
**59**
**47**
**-**
**-**
**-**
**-**
**-**
**5,683**
**-**
**-**
**-**
**5,683**
**- 284**
**-**
**-**
**- 284**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||**Total funds**
**to the nearest £**
**1,984**
**920**
**-**
**2,495**
**-**
**-**
**-**
**-**
**5,399**
**-**
**-**
**-**
**5,399**
**4,700**
**877**
**59**
**47**
**-**
**-**
**-**
**-**
**-**
**5,683**
**-**
**-**
**-**
**5,683**
**- 284**||**Last year**
**to the nearest £**| |Income from Events|**1,984**||||||**-**| |Friends Scheme and Donations|**920**||||||**-**| |Gift Aid|**-**||||||**-**| |Grants|**2,495**||||||**-**| ||**-**||||||**-**| ||**-**||||||**-**| ||**-**||||||**-**| ||**-**||||||**-**| |~~**_Sub total_**~~~~_(Gross income for_~~
_AR)_|**5,399**||||||**-**| ||||||||| |**A2 Asset and investment sales,**
**(see table).**|||||||| ||**-**||||||| ||**-**||||||**-**| |**_Sub total_**|**-**||||||**-**| |**_Total receipts_**
**A3 Payments**|||||||| ||||||||**-**| ||||||||| |
Artists Costs|**4,700**||||||**-**| |Event Costs|**877**||||||**-**| |MarketingCosts|**59**||||||**-**| |Administration and Sundry|**47**||||||**-**| ||**-**||||||**-**| ||**-**||||||**-**| ||**-**||||||**-**| ||**-**||||||**-**| ||**-**||||||**-**| |**_Sub total_ **|**5,683**||||||**-**| ||||||||| |**A4 Asset and investment**
**purchases, (see table)**|||||||| ||**-**||||||| ||**-**||||||| |**_Sub total_ **|**-**||||||**-**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||| ||||||||**-**| ||||||||| ||**- 284**|**-**|**-**||**- 284**||**-**| ||**-**|**-**|**-**||**-**||**-**| ||**-**|**-**|**-**||**-**||**-**| ||**- 284**|**-**|**-**||**- 284**||**-**| CCXX R1 accounts (SS) 03/06/2022 1 **Section B Statement of assets and liabilities at the end of the period** |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**|**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
Bank Current account
**Details**
**Details**
**Details**
Sep 2021 Festival costs pending
Signature|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**16,689**
**-**
**-**
**-**
**-**
**-**
**16,689**
**-**
Agreement Error
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**12,500**
**-**
**-**
Print Name|**Endowment**
**funds**
**to nearest £**| |---|---|---|---| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| ||||| ||||| CCXX R2 accounts (SS) 03/06/2022 2