PACKED WITH SMILES
TRUSTEES’ ANNUAL REPORT AND FINANCIAL STATEMENTS 31[ST] MARCH 2025
CHARITY NUMBER 1182038
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Year ended 31[st] March 2025
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CONTENTS
| Trustees’ annual report Independent examiner’s report Statement of financial activities Balance sheet Notes to the financial statements |
Page 1 6 7 8 9 |
|---|---|
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Trustees’ annual report
for the year ended 31[st] March 2025
Reference and administrative details
Charity name
Packed with Smiles
Registered Charity number
1182038
Principal address
Unit 6 Imperial House 46-48 Towerfield Road Southend, Essex SS3 9QT
Managing Trustees
Anna Baker Jane Vernon Smith Sarah Robinson Scott Baker Jeannette Richards
Bankers
Metro Bank One Southampton Row London WC1B 5HA
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Independent Examiner
Clouders (Audit & Accounts) Limited Chartered Certified Accountants, Charter House, 103-105 Leigh Road, Leigh-on-Sea, Essex. SS9 1JL.
Structure, governance and management
Constitution
The charity is a Charitable Incorporated Organization, incorporated 14[th] February 2019.
Trustee selection
The power to appoint Trustees vests in the existing Trustees.
Risk management
The Trustees have examined the major strategic, business and operational risks which the charity faces and confirm that systems have been established to minimise them.
Objectives and activities
The objectives of the Charity are the relief of financial hardship for the public benefit of people with school age children, in particular, but not exclusively, by providing school uniforms, PE kits, shoes, coats and other clothing needed for school that they would otherwise not afford through lack of means and such other grants for services, items or facilities to relieve financial hardship as the trustees deem appropriate.
We support the building of self-confidence of young people because we value their wellbeing, mental health, and the huge potential they hold.
Families experiencing financial difficulties are provided with new items to enable their children to fully participate in school. If a child is lacking these items, not feeling comfortable, warm and equal, it can distract from a child’s schooling and even affect a child’s health and we want to reduce these effects as much as possible.
We deliver parcels at two points in the academic year, a main parcel during the summer term ready for September and a top-up mid-way through the academic year after the February half-term break. We also offer emergency parcels in between these dates, through referrals from our partnering Southend schools.
We offer our parcels through our partnering schools and other Council established bodies - working with the staff who are best placed to identify needs in the community. We know from the feedback we get that parcels make a positive difference. We know that replacing uncomfortable and outgrown clothes with comfy warm coats and properly fitting shoes, has helped children focus on learning.
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We ultimately aim to level the playing field and support the development of self-confidence in children because we value the wellbeing of young people and the huge potential they hold. We want them to be able to go to school, focus on learning and realise that potential.
Grant making policy
No grants are made therefore no policy has been set.
Trustees
In the 2024/25 financial year we saw two movements in the Trustees of the Charity.
Scott Baker, co-founder of PWS rejoined as a Trustee and Treasurer on 27th May 2024 and Jeannette Richards joined as Trustee on 14th October 2024.
Achievements and performance
During the 2024/25 financial year the charity continued to support its six partner primary schools, Barnados (who are Essex County Council’s family support provider in the southeast of the county) and Southend Family Centres, it also began supporting children from a further two primary schools.. Delivering uniform parcels at two points in the year as usual. Emergency parcels were also supplied where needed.
2024/25 was another good year for the Charity with donations, grants and community fundraising raising reaching £56,733.
Expenses remained in line with prior years. Slightly more admin time was required to process the larger number of orders.
PWS ended the financial year in a good financial position. It should be noted that to continue operations for the coming financial year, much of the closing balance of 2024/25 can be considered ‘allocated’ to known expenses in the 2025/26.
Expenditure committed for 2025/26
At the end of the financial year, plans were put in place for 2025/26 financial year and committed uniform spending budgets were communicated to each partner as per the table below. As at 13[th] September these budgets were 66% spent. The remainder will be spent in the summer uniform ordering cycle in March 2026.
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| Partner | Committed Budget £ |
Spend as at 13th September 2025 |
|---|---|---|
| School A* | £3,000 | £2,260 |
| School B* | £3,000 | £2,941 |
| School C* | £2,500 | £1,662 |
| School D* | £6,500 | £3,909 |
| School E* | £3,000 | £3,149 |
| School F* | £3,500 | £3,462 |
| School G** | £7,000 | £4,528 |
| School H** | £2,500 | £1,299 |
| Banardos (administrator of the Essex County schools supported by PWS) |
£3,000 | £2,350 |
| Southend Family Centres – Primary age children |
£3,000 | £3,081 |
| Southend Family Centres – Secondary age children |
£3,000 | £3,133 |
| Total committed budget | ||
| £40,000 | £31,774 | |
*Individual School Identities have been removed to protect the anonymity of the families we support.
** New schools introduced from April 2024 - through a quantitative and qualitative application process.
Reserves Policy
The charity’s policy is to hold an element of its income in its reserves. This is currently set at £6,240. This part of the charity’s income is freely available for its operating purposes not subject to commitments, planned expenditure and spending limits. The reserves held do not include endowment funds, restricted funds and designated funds.
Investment Policy
The Charity has not formulated an investment policy as it has not yet reached the point where funds in the Metro bank account were at such a level that there would be excess once the one year forward budget has been set. Should this change, a policy will be set.
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Statement of Trustees’ responsibilities
Law applicable to Charities in England and Wales requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the charity’s financial activities during the year and of its financial position at the year end. In preparing those financial statements, the Trustees are required to follow best practice and:
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select suitable accounting policies and then apply them consistently;
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make judgements and estimates that are reasonable and prudent;
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state whether applicable accounting standards and statements of recommended practice have been followed, subject to any departures disclosed and explained in the financial statements; and
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prepare the financial statements on the going concern basis unless it is inappropriate to assume that the charity will continue in operation.
The Trustees are responsible for keeping accounting records which disclose with reasonable accuracy the financial position of the Charity and which enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the Trust Deed. They are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
The Trustees declare that they have approved the Trustees’ report above.
Signed on behalf of the Charity’s Trustees:
…………………………………………
(Scott Baker - Trustee)
……………………………………………
(Anna Baker - Trustee)
Dated : 17/11/2025
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INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF PACKED WITH SMILES llldependent eAAmiDer's report to the trustees of Packed With Smiles {'the Company.) I report lo the charity trustees on my examination of the accounts of the Company for the year ended 315t March. 2025. Respec¢lve responsibilities of trustees and examiner As the charity's trust¢es of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the aecounl in a¢¢ordanc¢ with th¢ requir¢m¢nls of the ¢ornpani¢s aci 2006 ('th¢ 2006 Act,). Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's account a5 carried out under section 145 of the Charilies Aci 2011 ('the 2011 Act,). In canying out my examination I have followed the Directions given by the Charities Commission under section l45(5) (b) of ihe 2011 Act. IDdependent examiner's statement I have completed my examination. I confirni that no matters have rom¢ tt) my att¢ntion in wnn¢ction with the examination giving me cause to beli¢vc'. l. Accounting records were not kept in resp¢ot of the Company as required by section 386 of the 2006 Act. or 2. The accounts do not accord with those records. or 3. The accounts do not comply with the a¢counting r¢quir¢m¢nts of section 396 of th¢ 2006 Aet other than any requirement that the account give a true and fair view which is not a matter considered as part of an independent examination. or 4. The accounts have not been prepared in ac¢ordanc¢ with th¢ methods and prin¢ipl¢s of the Statement of Recomtnended Practice for accounting and reporting by charities (applicable to charities preparing their account in a¢¢ordan¢e with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102)). I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the a¢¢ounts to be reached. C Binnie F.C.A. for and on behalf of Clouders (Audit & Accounts) Limited Chartered Certified Accountants Charter House, 103-105 Leigh Road, Leigh-on-sea, Essex. SS9 IJL. Dated - 1711112025
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Statement of Financial Activities
for the year ended 31[st] March 2025
| _________ | _________ | _________ | |||
|---|---|---|---|---|---|
| Unrestricted | Restricted | Total | Total | ||
| Notes | Funds | income funds | 2025 | 2024 | |
| £ | £ | £ | £ | ||
| Incoming resources | |||||
| Incoming resources from generated funds | |||||
| Donations income | 3a | 16,963 |
- | 16,963 | 13,579 |
| Grants received | 18,425 | 21,345 | 39,770 | 36,461 | |
| Event sponsorship income | - | - | - | 3,500 | |
| _____ | _____ | _____ | |||
| _____ | |||||
| Total incoming resources | 35,388 | 21,345 | 56,733 | 53,510 | |
| ______ | _____ | _____ | _____ | ||
| Resources expended | |||||
| Insurance | 4a | 229 |
- | 229 | 200 |
| Computer & admin expenses | 4b | 10,092 |
1,763 | 11,855 | 16,459 |
| Donations & charitable activities | 4c |
15,502 |
17,971 | 33,473 | 35,998 |
| Event costs | 3,889 | - | 3,889 | 228 | |
| Fundraising & promotional costs | 1,830 | - | 1,830 | 250 | |
| Accountancy costs | 1,056 | - | 1,056 | 1,182 | |
| _____ | |||||
| ______ | _____ | _____ | |||
| Total resources expended | 32,598 | 19,734 | 52,332 | 54,317 | |
| ______ | _____ | _____ | _____ | ||
| Net movement in funds | 2,790 | 1,611 | 4,401 | (807) | |
| Total funds brought forward | 65,309 | 8,830 | 74,139 | 74,946 | |
| ______ | _____ | ______ | _____ | ||
| Total funds carried forward | 68,099 | 10,441 | 78,540 | 74,139 | |
| ______ | _____ | ______ | ______ |
The notes on pages 9 to 14 form part of these financial statements
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Balance Sheet
As at 31[st] March 2025
| _____ Current assets Debtors Cash at bank and in hand Held in PayPal account Total current assets Creditors: amounts falling due within one year Net current liabilities Total assets less current liabilities Funds of the charity Unrestricted funds Restricted income funds Total funds |
____ Unrestricted Restricted Total Total Notes Funds income funds 2025 2024 £ £ £ £ - - - - 68,988 10,441 79,429 75,118 167 - 167 29 __ 69,155 10,441 79,596 75,147 5 1,056 - 1,056 1,008 __ _ 1,056 - 1,056 1,008 ______ ______ ______ ______ 68,099 10,441 78,540 74,139 __ _ 6 68,099 - 68,099 65,309 7 - 10,441 10,441 8,830 __ _ 68,099 10,441 78,540 74,139 __ ____ |
____ Unrestricted Restricted Total Total Notes Funds income funds 2025 2024 £ £ £ £ - - - - 68,988 10,441 79,429 75,118 167 - 167 29 __ 69,155 10,441 79,596 75,147 5 1,056 - 1,056 1,008 __ _ 1,056 - 1,056 1,008 ______ ______ ______ ______ 68,099 10,441 78,540 74,139 __ _ 6 68,099 - 68,099 65,309 7 - 10,441 10,441 8,830 __ _ 68,099 10,441 78,540 74,139 __ ____ |
|---|---|---|
| 65,309 8,830 __ 74,139 ____ |
…………………………………………….
(Scott Baker - Trustee)
………………………………………………
(Anna Baker - Trustee)
Dated : 17/11/2025
The notes on pages 9 to 14 form part of these financial statements
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Notes to the financial statements
for the year ended 31[st] March 2025
1. Basis of preparation
Basis of accounting
The financial statements have been prepared under the historical cost convention, with the exception of investments which are included at market value. The financial statements have been prepared in accordance with Accounting and Reporting by Charities - Statement of Recommended Practice applicable to Charities preparing their accounts in accordance with the financial reporting Standard applicable in the UK and Republic of Ireland (FRS102) (effective 1 January 2015).
2. Accounting policies
Funds structure
Restricted income funds
These are funds which must be used in accordance with specific restrictions imposed by the donor or Trust Deed.
Unrestricted funds
Unrestricted funds comprise those funds which the Trustees are free to use for any purpose in furtherance of the charity’s objects. They include designated funds which the Trustees, at their discretion, have created for a specific purpose.
Incoming resources
Recognition of incoming resources
These are included in the Statement of Financial Activities when the charity becomes entitled to the resources, the Trustees are virtually certain they will receive the resources and the monetary value can be measured with sufficient reliability.
Grants and donations
Grants and donations are only included in the Statement of Financial Activities when the charity has unconditional entitlement to the resources.
Investment income
This is included in the Statement of Financial Activities when receivable.
Investment gains and losses
These include any gain or loss on the sale of investments, and any gain or loss resulting from revaluing investments to market value at the end of the year.
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Notes to the financial statements - continued
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2. Accounting policies – continued
Expenditure
Governance costs
These include the costs of preparation and examination of statutory financial statements, Trustee meetings and any legal advice to Trustees on governance or constitutional matters.
Grants payable without performance conditions
These are only recognised in the financial statements when a commitment has been made and there are no conditions to be met relating to the grant which remain in the control of the charity.
Assets
Investments
Investments quoted on a recognised stock exchange are valued at market value at the year end.
Liabilities
Liability recognition
Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to pay out resources.
Contingent liabilities
In accordance with the SORP, a contingent liability is disclosed in respect of grants which, although authorised by the end of the Charity’s financial year, did not represent liabilities, because the obligation can only be confirmed by the acceptance of those grants by the applicants, which is an uncertain event not wholly within the Trustees’ control.
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Notes to the financial statements - continued
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3. Incoming resources
a) Donations income
| 2025 Unrestricted Restricted £ £ Packed With Smiles Events 14,105 - Independent donations 2,650 - Donations 208 - _ 16,963 - __ _____ 4. Analysis of resources expended a) Insurance Trustee Insurance |
2024 Total Total £ £ 14,105 5,285 2,650 2,123 208 6,171 _ 16,963 13,579 _ 2025 2024 £ £ 229 200 |
|---|---|
b) Computer & Admin expenses
| ) Computer & Admin expenses | ||||
|---|---|---|---|---|
| 2025 | 2024 | |||
| Unrestricted | Restricted | Total | Total | |
| £ | £ | £ | £ | |
| Running Costs (HQ rent, website, Google, | 7,904 |
- | 7,904 | 4,761 |
| Justgiving etc.) | ||||
| Admin Services | 2,188 | 1,763 | 3,951 | 9,328 |
| Website development | - | - | - | 2,370 |
| _____ | _____ | _____ | _____ | |
| 10,092 | 1,763 | 11,855 | 16,459 | |
| _____ | _____ | _____ | _____ |
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Notes to the financial statements - continued
for the year ended 31[st] March 2025
c) Donations & charitable activities
| Unrestricted £ Stock Purchase (Uniform) 14,245 Emergency parcels 668 Parcel sundries (bags, paper, envelopes, etc) 589 _ 15,502 ___ |
2025 2024 Restricted Total Total £ £ £ 17,971 32,216 35,120 - 668 344 - 589 534 _ 17,971 33,473 35,998 _ |
|---|---|
d) Accountancy fees
| Independent examiner’s fees for reporting on the accounts | 2025 2024 £ £ 1,056 1,182 _ 1,056 1,182 __ _____ |
|---|---|
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Notes to the financial statements - continued
for the year ended 31[st] March 2025
| reditors Amounts falling due within one year: Accruals and deferred income |
2025 2024 £ £ 1,056 1,008 _ ___ |
|---|---|
5. Creditors
6. Unrestricted funds
Movements on unrestricted funds
| Revaluation | ||||
|---|---|---|---|---|
| Total | Revenue | Capital | reserve | |
| £ | £ | £ | £ | |
| As at 1stApril 2024 | 65,309 | 65,309 | - | - |
| Incoming resources | 35,388 | 35,388 | - | - |
| Outgoing resources | (32,598) | (32,598) | - | - |
| Transfers | - | - | - | - |
| Gains and losses | - | - | - | - |
| ______ | ______ | ______ | ______ | |
| As at 31st March 2025 | 68,099 | 68,099 | - | - |
| ______ | ______ | ______ | ______ |
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Notes to the financial statements - continued
for the year ended 31[st] March 2024
7. Restricted funds
Movements on restricted funds
| Revaluation | ||||
|---|---|---|---|---|
| Total | Revenue | Capital | reserve | |
| £ | £ | £ | £ | |
| As at 1stApril 2024 | 8,830 | 8,830 | - | - |
| Incoming resources | 21,345 | 21,345 | - | - |
| Outgoing resources | (19,734) | (19,734) | - | - |
| Transfers | - | - | - | - |
| Gains and losses | - | - | - | - |
| ______ | ______ | ______ | ______ | |
| As at 31st March 2025 | 10,441 | 10,441 | - | - |
| ______ | ______ | ______ | ______ |
8. Contingent liabilities
For the year ending 31st March 2025 there were no contingent liabilities.
9. Average number of employees
The average number of employees during the year was nil (2024: Nil)
10. Volunteers
Volunteers are vital to our service delivery throughout the charity, helping to maximise our offering and allowing us to positively impact our partner schools and local families. All our volunteers, whatever their role, aim to assist PWS in the most positive way they can.
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