## **PACKED WITH SMILES**
**TRUSTEES’ ANNUAL REPORT AND FINANCIAL STATEMENTS 31[ST] MARCH 2025**
**CHARITY NUMBER 1182038**
## **PACKED WITH SMILES**
**Year ended 31[st] March 2025**
**_________________________________**
## **CONTENTS**
|**Trustees’ annual report**
**Independent examiner’s report**
**Statement of financial activities**
**Balance sheet**
**Notes to the financial statements**|Page
**1**
**6**
**7**
**8**
**9**|
|---|---|
## **PACKED WITH SMILES**
**Trustees’ annual report**
## **for the year ended 31[st] March 2025**
__________________________________
## **Reference and administrative details**
## _**Charity name**_
Packed with Smiles
## _**Registered Charity number**_
1182038
## _**Principal address**_
Unit 6 Imperial House 46-48 Towerfield Road Southend, Essex SS3 9QT
## _**Managing Trustees**_
Anna Baker Jane Vernon Smith Sarah Robinson Scott Baker Jeannette Richards
## _**Bankers**_
Metro Bank One Southampton Row London WC1B 5HA
1
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**Trustees’ annual report - continued**
## **for the year ended 31[st] March 2025**
__________________________________
## _**Independent Examiner**_
Clouders (Audit & Accounts) Limited Chartered Certified Accountants, Charter House, 103-105 Leigh Road, Leigh-on-Sea, Essex. SS9 1JL.
## **Structure, governance and management**
## _**Constitution**_
The charity is a Charitable Incorporated Organization, incorporated 14[th] February 2019.
## _**Trustee selection**_
The power to appoint Trustees vests in the existing Trustees.
## _**Risk management**_
The Trustees have examined the major strategic, business and operational risks which the charity faces and confirm that systems have been established to minimise them.
## **Objectives and activities**
The objectives of the Charity are the relief of financial hardship for the public benefit of people with school age children, in particular, but not exclusively, by providing school uniforms, PE kits, shoes, coats and other clothing needed for school that they would otherwise not afford through lack of means and such other grants for services, items or facilities to relieve financial hardship as the trustees deem appropriate.
We support the building of self-confidence of young people because we value their wellbeing, mental health, and the huge potential they hold.
Families experiencing financial difficulties are provided with new items to enable their children to fully participate in school. If a child is lacking these items, not feeling comfortable, warm and equal, it can distract from a child’s schooling and even affect a child’s health and we want to reduce these effects as much as possible.
We deliver parcels at two points in the academic year, a main parcel during the summer term ready for September and a top-up mid-way through the academic year after the February half-term break. We also offer emergency parcels in between these dates, through referrals from our partnering Southend schools.
We offer our parcels through our partnering schools and other Council established bodies - working with the staff who are best placed to identify needs in the community. We know from the feedback we get that parcels make a positive difference. We know that replacing uncomfortable and outgrown clothes with comfy warm coats and properly fitting shoes, has helped children focus on learning.
2
## **PACKED WITH SMILES**
**Trustees’ annual report - continued**
## **for the year ended 31[st] March 2025**
__________________________________
We ultimately aim to level the playing field and support the development of self-confidence in children because we value the wellbeing of young people and the huge potential they hold. We want them to be able to go to school, focus on learning and realise that potential.
## _**Grant making policy**_
No grants are made therefore no policy has been set.
## _**Trustees**_
In the 2024/25 financial year we saw two movements in the Trustees of the Charity.
Scott Baker, co-founder of PWS rejoined as a Trustee and Treasurer on 27th May 2024 and Jeannette Richards joined as Trustee on 14th October 2024.
## **Achievements and performance**
During the 2024/25 financial year the charity continued to support its six partner primary schools, Barnados (who are Essex County Council’s family support provider in the southeast of the county) and Southend Family Centres, it also began supporting children from a further two primary schools.. Delivering uniform parcels at two points in the year as usual. Emergency parcels were also supplied where needed.
2024/25 was another good year for the Charity with donations, grants and community fundraising raising reaching £56,733.
Expenses remained in line with prior years. Slightly more admin time was required to process the larger number of orders.
PWS ended the financial year in a good financial position. It should be noted that to continue operations for the coming financial year, much of the closing balance of 2024/25 can be considered ‘allocated’ to known expenses in the 2025/26.
## **Expenditure committed for 2025/26**
At the end of the financial year, plans were put in place for 2025/26 financial year and committed uniform spending budgets were communicated to each partner as per the table below. As at 13[th] September these budgets were 66% spent. The remainder will be spent in the summer uniform ordering cycle in March 2026.
3
## **PACKED WITH SMILES**
## **Trustees’ annual report - continued**
## **for the year ended 31[st] March 2025**
___________________________________
|**Partner**|**Committed**
**Budget £**|**Spend as at 13th**
**September 2025**|
|---|---|---|
|School A*|£3,000|**£2,260**|
|School B*|£3,000|**£2,941**|
|School C*|£2,500|**£1,662**|
|School D*|£6,500|**£3,909**|
|School E*|£3,000|**£3,149**|
|School F*|£3,500|**£3,462**|
|School G**|£7,000|**£4,528**|
|School H**|£2,500|**£1,299**|
|Banardos (administrator of the Essex
County schools supported by PWS)|£3,000|**£2,350**|
|Southend Family Centres – Primary age
children|£3,000|**£3,081**|
|Southend Family Centres – Secondary age
children|£3,000|**£3,133**|
|**Total committed budget**|||
||**£40,000**|**£31,774**|
||||
*Individual School Identities have been removed to protect the anonymity of the families we support.
** New schools introduced from April 2024 - through a quantitative and qualitative application process.
## **Reserves Policy**
The charity’s policy is to hold an element of its income in its reserves. This is currently set at £6,240. This part of the charity’s income is freely available for its operating purposes not subject to commitments, planned expenditure and spending limits. The reserves held do not include endowment funds, restricted funds and designated funds.
## **Investment Policy**
The Charity has not formulated an investment policy as it has not yet reached the point where funds in the Metro bank account were at such a level that there would be excess once the one year forward budget has been set. Should this change, a policy will be set.
4
## **PACKED WITH SMILES**
**Trustees’ annual report - continued**
## **for the year ended 31[st] March 2025**
__________________________________
## **Statement of Trustees’ responsibilities**
Law applicable to Charities in England and Wales requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the charity’s financial activities during the year and of its financial position at the year end. In preparing those financial statements, the Trustees are required to follow best practice and:
- select suitable accounting policies and then apply them consistently;
- make judgements and estimates that are reasonable and prudent;
- state whether applicable accounting standards and statements of recommended practice have been followed, subject to any departures disclosed and explained in the financial statements; and
- prepare the financial statements on the going concern basis unless it is inappropriate to assume that the charity will continue in operation.
The Trustees are responsible for keeping accounting records which disclose with reasonable accuracy the financial position of the Charity and which enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the Trust Deed. They are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
The Trustees declare that they have approved the Trustees’ report above.
Signed on behalf of the Charity’s Trustees:
…………………………………………
(Scott Baker - Trustee)
……………………………………………
(Anna Baker - Trustee)
Dated : 17/11/2025
5
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF
PACKED WITH SMILES
llldependent eAAmiDer's report to the trustees of Packed With Smiles {'the Company.)
I report lo the charity trustees on my examination of the accounts of the Company for the year ended 315t March.
2025.
Respec¢lve responsibilities of trustees and examiner
As the charity's trust¢es of the Company (and also its directors for the purposes of company law) you are responsible
for the preparation of the aecounl in a¢¢ordanc¢ with th¢ requir¢m¢nls of the ¢ornpani¢s aci 2006 ('th¢ 2006 Act,).
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006
Act and are eligible for independent examination, I report in respect of my examination of your charity's account a5
carried out under section 145 of the Charilies Aci 2011 ('the 2011 Act,). In canying out my examination I have
followed the Directions given by the Charities Commission under section l45(5) (b) of ihe 2011 Act.
IDdependent examiner's statement
I have completed my examination. I confirni that no matters have rom¢ tt) my att¢ntion in wnn¢ction with the
examination giving me cause to beli¢vc'.
l. Accounting records were not kept in resp¢ot of the Company as required by section 386 of the 2006 Act. or
2. The accounts do not accord with those records. or
3. The accounts do not comply with the a¢counting r¢quir¢m¢nts of section 396 of th¢ 2006 Aet other than any
requirement that the account give a true and fair view which is not a matter considered as part of an
independent examination. or
4. The accounts have not been prepared in ac¢ordanc¢ with th¢ methods and prin¢ipl¢s of the Statement of
Recomtnended Practice for accounting and reporting by charities (applicable to charities preparing their
account in a¢¢ordan¢e with the Financial Reporting Standard applicable in the UK and Republic of Ireland
(FRS102)).
I have no concerns and have come across no other matters in connection with the examination to which attention
should be drawn in this report in order to enable a proper understanding of the a¢¢ounts to be reached.
C Binnie F.C.A.
for and on behalf of
Clouders (Audit & Accounts) Limited
Chartered Certified Accountants
Charter House,
103-105 Leigh Road,
Leigh-on-sea,
Essex. SS9 IJL.
Dated - 1711112025
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## **Statement of Financial Activities**
## **for the year ended 31[st] March 2025**
||_________________________________|_________________________________|_________________________________|||
|---|---|---|---|---|---|
|||**Unrestricted**|**Restricted**|**Total**|Total|
||**Notes**|**Funds**|**income funds**|**2025**|2024|
|||£|£|£|£|
|**Incoming resources**||||||
|**Incoming resources from generated funds**||||||
|Donations income|3a|
**16,963**|**-**|**16,963**|13,579|
|Grants received||**18,425**|**21,345**|**39,770**|36,461|
|Event sponsorship income||**-**|**-**|**-**|3,500|
|||_____||_____|_____|
||||_____|||
|**Total incoming resources**||**35,388**|**21,345**|**56,733**|53,510|
|||______|_____|_____|_____|
|||||||
|**Resources expended**||||||
|Insurance|4a|
**229**|**-**|**229**|200|
|Computer & admin expenses|4b|
**10,092**|**1,763**|**11,855**|16,459|
|Donations & charitable activities|
4c|
**15,502**|**17,971**|**33,473**|35,998|
|Event costs||**3,889**|**-**|**3,889**|228|
|Fundraising & promotional costs||**1,830**|**-**|**1,830**|250|
|Accountancy costs||**1,056**|**-**|**1,056**|1,182|
||||||_____|
|||______|_____|_____||
|**Total resources expended**||**32,598**|**19,734**|**52,332**|54,317|
|||______|_____|_____|_____|
|**Net movement in funds**||**2,790**|**1,611**|**4,401**|(807)|
|Total funds brought forward||**65,309**|**8,830**|**74,139**|74,946|
|||______|_____|______|_____|
|**Total funds carried forward**||**68,099**|**10,441**|**78,540**|74,139|
|||**______**|**_____**|**______**|______|
The notes on pages 9 to 14 form part of these financial statements
7
## **PACKED WITH SMILES**
## **Balance Sheet**
## **As at 31[st] March 2025**
|___________
**Current assets**
Debtors
Cash at bank and in hand
Held in PayPal account
**Total current assets**
Creditors: amounts falling due within one year
**Net current liabilities**
**Total assets less current liabilities**
Funds of the charity
Unrestricted funds
Restricted income funds
**Total funds**|______________________
**Unrestricted Restricted**
**Total**
Total
**Notes**
**Funds**
**income funds**
**2025**
2024
**£**
**£**
**£**
£
**-**
**-**
**-**
-
**68,988**
**10,441**
**79,429**
75,118
**167**
**-**
**167**
29
______
_____
______
______
**69,155**
**10,441**
**79,596**
75,147
5
**1,056**
**-**
**1,056**
1,008
______
_____
______
______
**1,056**
**-**
**1,056**
1,008
**______**
**______**
**______**
**______**
**68,099**
**10,441**
**78,540**
74,139
______
_____
______
______
6
**68,099**
**-**
**68,099**
65,309
7
**-**
**10,441**
**10,441**
8,830
______
_____
______
______
**68,099**
**10,441**
**78,540**
74,139
______
_____
______
______|______________________
**Unrestricted Restricted**
**Total**
Total
**Notes**
**Funds**
**income funds**
**2025**
2024
**£**
**£**
**£**
£
**-**
**-**
**-**
-
**68,988**
**10,441**
**79,429**
75,118
**167**
**-**
**167**
29
______
_____
______
______
**69,155**
**10,441**
**79,596**
75,147
5
**1,056**
**-**
**1,056**
1,008
______
_____
______
______
**1,056**
**-**
**1,056**
1,008
**______**
**______**
**______**
**______**
**68,099**
**10,441**
**78,540**
74,139
______
_____
______
______
6
**68,099**
**-**
**68,099**
65,309
7
**-**
**10,441**
**10,441**
8,830
______
_____
______
______
**68,099**
**10,441**
**78,540**
74,139
______
_____
______
______|
|---|---|---|
|||65,309
8,830
______
74,139
______|
…………………………………………….
(Scott Baker - Trustee)
………………………………………………
(Anna Baker - Trustee)
Dated : 17/11/2025
The notes on pages 9 to 14 form part of these financial statements
8
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## **Notes to the financial statements**
**for the year ended 31[st] March 2025**
_________________________________
## 1. **Basis of preparation**
## _**Basis of accounting**_
The financial statements have been prepared under the historical cost convention, with the exception of investments which are included at market value. The financial statements have been prepared in accordance with Accounting and Reporting by Charities - Statement of Recommended Practice applicable to Charities preparing their accounts in accordance with the financial reporting Standard applicable in the UK and Republic of Ireland (FRS102) (effective 1 January 2015).
## **2. Accounting policies**
## _**Funds structure**_
## _Restricted income funds_
These are funds which must be used in accordance with specific restrictions imposed by the donor or Trust Deed.
## _Unrestricted funds_
Unrestricted funds comprise those funds which the Trustees are free to use for any purpose in furtherance of the charity’s objects. They include designated funds which the Trustees, at their discretion, have created for a specific purpose.
## _**Incoming resources**_
## _Recognition of incoming resources_
These are included in the Statement of Financial Activities when the charity becomes entitled to the resources, the Trustees are virtually certain they will receive the resources and the monetary value can be measured with sufficient reliability.
## _Grants and donations_
Grants and donations are only included in the Statement of Financial Activities when the charity has unconditional entitlement to the resources.
## _Investment income_
This is included in the Statement of Financial Activities when receivable.
## _Investment gains and losses_
These include any gain or loss on the sale of investments, and any gain or loss resulting from revaluing investments to market value at the end of the year.
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## **Notes to the financial statements - continued**
**for the year ended 31[st] March 2025**
_______________________________________
## **2. Accounting policies – continued**
## _**Expenditure**_
## _Governance costs_
These include the costs of preparation and examination of statutory financial statements, Trustee meetings and any legal advice to Trustees on governance or constitutional matters.
## _Grants payable without performance conditions_
These are only recognised in the financial statements when a commitment has been made and there are no conditions to be met relating to the grant which remain in the control of the charity.
## _**Assets**_
## _Investments_
Investments quoted on a recognised stock exchange are valued at market value at the year end.
## _**Liabilities**_
## _Liability recognition_
Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to pay out resources.
## _Contingent liabilities_
In accordance with the SORP, a contingent liability is disclosed in respect of grants which, although authorised by the end of the Charity’s financial year, did not represent liabilities, because the obligation can only be confirmed by the acceptance of those grants by the applicants, which is an uncertain event not wholly within the Trustees’ control.
10
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## **Notes to the financial statements - continued**
**for the year ended 31[st] March 2025**
_______________________________________
## **3. Incoming resources**
## a) Donations income
|**2025**
**Unrestricted Restricted**
**£**
**£**
Packed With Smiles Events
**14,105**
**-**
Independent donations
**2,650**
**-**
Donations
**208**
**-**
_____
_____
**16,963**
**-**
_____
_____
**4. Analysis of resources expended**
a) Insurance
Trustee Insurance|2024
**Total**
Total
**£**
£
**14,105**
5,285
**2,650**
2,123
**208**
6,171
_____
_____
**16,963**
13,579
_____
_____
**2025**
2024
**£**
£
**229**
200
_____
_____|
|---|---|
b) Computer & Admin expenses
|) Computer & Admin expenses|||||
|---|---|---|---|---|
|||**2025**||2024|
||**Unrestricted**|**Restricted**|**Total**|Total|
||**£**|**£**|**£**|£|
|Running Costs (HQ rent, website, Google,|
**7,904**|**-**|**7,904**|4,761|
|Justgiving etc.)|||||
|Admin Services|**2,188**|**1,763**|**3,951**|9,328|
|Website development|**-**|**-**|**-**|2,370|
||_____|_____|_____|_____|
||**10,092**|**1,763**|**11,855**|16,459|
||_____|_____|_____|_____|
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## **Notes to the financial statements - continued**
## **for the year ended 31[st] March 2025**
_______________________________________
## c) Donations & charitable activities
|**Unrestricted**
**£**
Stock Purchase (Uniform)
**14,245**
Emergency parcels
**668**
Parcel sundries (bags, paper, envelopes, etc)
**589**
_____
**15,502**
_____|**2025**
2024
**Restricted**
**Total**
Total
**£**
**£**
£
**17,971**
**32,216**
35,120
**-**
**668**
344
**-**
**589**
534
_____
_____
_____
**17,971**
**33,473**
35,998
_____
_____
_____|
|---|---|
## d) Accountancy fees
|Independent examiner’s fees for reporting on the accounts|**2025**
2024
**£**
£
**1,056**
1,182
_____
_____
**1,056**
1,182
_____
_____|
|---|---|
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## **Notes to the financial statements - continued**
**for the year ended 31[st] March 2025**
_______________________________________
|**reditors**
Amounts falling due within one year:
Accruals and deferred income|**2025**
2024
**£**
£
**1,056**
**1,008**
_____
_____|
|---|---|
## **5. Creditors**
## **6. Unrestricted funds**
Movements on unrestricted funds
|||||Revaluation|
|---|---|---|---|---|
||Total|Revenue|Capital|reserve|
||£|£|£|£|
|As at 1stApril 2024|65,309|65,309|-|
-|
|Incoming resources|35,388|35,388|-|
-|
|Outgoing resources|(32,598)|(32,598)|-|
-|
|Transfers|-|-|-|
-|
|Gains and losses|-|-|-|
-|
||______|______|______|______|
|**As at 31st March 2025**|**68,099**|**68,099**|**-**|
**-**|
||______|______|______|______|
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## **PACKED WITH SMILES**
## **Notes to the financial statements - continued**
**for the year ended 31[st] March 2024**
_______________________________________
## **7. Restricted funds**
Movements on restricted funds
|||||Revaluation|
|---|---|---|---|---|
||Total|Revenue|Capital|reserve|
||£|£|£|£|
|As at 1stApril 2024|8,830|8,830|-|
-|
|Incoming resources|21,345|21,345|-|
-|
|Outgoing resources|(19,734)|(19,734)|-|
-|
|Transfers|-|-|-|
-|
|Gains and losses|-|-|-|
-|
||______|______|______|______|
|**As at 31st March 2025**|**10,441**|**10,441**|**-**|
**-**|
||______|______|______|______|
## **8. Contingent liabilities**
For the year ending 31st March 2025 there were no contingent liabilities.
## **9. Average number of employees**
The average number of employees during the year was nil (2024: Nil)
## **10. Volunteers**
Volunteers are vital to our service delivery throughout the charity, helping to maximise our offering and allowing us to positively impact our partner schools and local families. All our volunteers, whatever their role, aim to assist PWS in the most positive way they can.
14