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2022-12-31-accounts

REPORT OF THE TRUSTEES AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2022 FOR THE SCHOOL CLUB ZAMBIA UK

KEITH STEPHENSON MA, MBA, FCMA 25B MONTPELIER ROAD LONDON W5 2QT

________________

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THE SCHOOL CLUB ZAMBIA UK

CONTENTS OF THE FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 DECEMBER 202

________________ ________________ ________________ ________________
Page
Comments from the Chair 4
Report of the Trustees
5
Independent Examiners Report
10
Statement of Financial Activities
11
Balance Sheet
12
Financial Report
13-18

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THE SCHOOL CLUB ZAMBIA UK REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2022

Charity Name

The School Club Zambia

Charity Number 1182028

Board Member

Dr John Kirkland OBE Melissa Ireland Neelan Santhirarajah Ruth Oluwabunmi Odufala (Appointed 23 July 2022) Abeer Itrakjy – (Resigned 24 October 2022)

Registered Office

103 Victoria Road London N22 7XG

Bankers

Lloyds Bank plc 142 Muswell Hill Broadway London N10 3RY

Independent Examiner

Keith Stephenson, MBA, FCMA 25B Montpelier Road London W5 2QT

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THE SCHOOL CLUB ZAMBIA UK REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2022

The trustees present their report with the financial statements of the charity for the year ended 31st December 2022. The trustees confirm that the annual report and financial statements of the Charity comply with current statutory requirements, the requirements of the Charity's governing document and 'Accounting and Reporting by Charities: Statement of Recommended Practice’ applicable to charities preparing accounts in the UK and Republic of Ireland (FRS102) as updated through Update Bulletins 1 and 2, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102), the Charities Act 2011, and UK Generally Accepted Practice.

COMMENTS FROM THE UK CHAIR OF THE BOARD

The School Club Zambia is a charity which delivers benefits in a direct, practical and measurable way. Its consistent focus on a specific area and group of beneficiaries, whose need is clear yet who are often beyond the radar of other aid organisations, also allows it to produce benefits that are sustainable in the long term.

These attributes have been more evident than ever over the past year. Once again, our projects have produced clear improvements in literacy, school attendance and employable skills, focused on sections of the population who have previously been excluded from such opportunities. Project work has been combined with our core activities, which aim to make schools more sustainable by generating valuable additional income, and at the same time providing much needed services to their local communities.

Like many small organisations of its kind, we operate on very tight financial margins. Donors rightly expect that charities spend their resources directly and promptly on their beneficiaries, with no waste and with costs being at Zambian, rather than UK, levels. School Club Zambia is an excellent example of this – although the increased competition for funding, our lack of reserves and fluctuations in the value of the Kwacha can all have an impact on our resources, which is often beyond our control.

For this reason, it is critical that the support of our highly valued project funders is supplemented by contributions – often small and from individuals – which allow us to keep our core activities going. I particularly hope that readers of this report will consider whether they can help – or increase their existing help – in this way over the coming year. As the report and accounts below show, even small contributions can have a major impact.

In the meantime, a very big thanks on behalf of the UK charity trustees to those whose donations, hard work and commitment have enabled us to make 2022 yet another productive year. Your contributions are very much appreciated.

John Kirkland OBE

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THE SCHOOL CLUB ZAMBIA UK REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2022

OBJECTIVES AND ACTIVITIES

The School Club Zambia is a small UK charity working in partnership with schools and communities in rural Zambia to provide qualitative, creative and vocational education opportunities. Our programmes are developed in partnership with communities, schools and the Ministry of Education whom we have an official Memorandum of Understanding (MOU) with. We use participatory programme planning techniques, like developing problem and solution trees, holding focus groups and in-depth discussions at school networking days. As a child rights organisation we always ensure that children and young people are actively involved in the design, implementation and monitoring of our projects. This ensures that our programmes remain relevant and child-led, enabling us to sustainably tackle some of the most pressing challenges in our district such as hunger, child marriage and spiralling youth unemployment rates.

Our vision is for a Zambia where every child has access to high quality, vocational and creative education opportunities as outlined in the UN Convention of the Rights of the Child. We believe in an education system that leads to job security and life opportunities for Zambia’s youth.

The School Club Zambia was founded in 2011 and officially registered as a charity in the UK in 2014. We are a UK charity and a Zambian NGO registered with the Ministry of Community Development in Zambia. The two organisations are legally two separate entities but they work together to a shared mission and strategic plan.

ACHIEVEMENT AND PERFORMACE

Review of programme activities

In 2022 the four schools under our self-financing schools model generated a profit of £2,659 which was generated through their businesses in tailoring, carpentry, egg production, organic gardening and agricultural services, an internet cafe and a fruit orchard. These 13 businesses have simultaneously trained 240 children and young people this year through their linked vocational training clubs. The most profitable school-run business in 2022 was the carpentry workshop at Chisyabulungu and the school used these funds to finish a new lower secondary school classroom block.

In March we completed the monitoring and evaluation report of our two-year “Girls of Sinazongwe: a child-led approach to reducing girl absenteeism” in partnership with the UK Aid funded Small Charities Challenge fund. We were delighted to record a 40% reduction in absenteeism, a 41% reduction in teenage pregnancies and a 93% uptake in family planning services across the 6 schools that participated. We were also ecstatic to be able to reach over a thousand more girls than we had originally planned to reach through the project, 12 % of which self-identified as having a disability. In May we also concluded our three-year Agricultural Hubs for Sustainable Schools Project, which reached almost 2,000 farmers with climate smart agricultural practices and resources. The project built two school-run agricultural hub shops at Kariba South and Siamucaala Primary School which served as the main focal points for the project and led to a 20% reduction in extreme poverty amongst the 500 households assessed in our baseline and end line data collection. An additional project which digitalised some of the learning material allowed us to reach 400 extra farmers, who are located in the most remote areas of the district.

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THE SCHOOL CLUB ZAMBIA UK REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2022

We continued with two projects which have been designed to provide opportunities for girls and young women that are either out of school or on the verge of dropping out of education. In partnership with Comic Relief and the Scottish Government’s International Development Fund (IDF), our “Own your Destiny:Girls Football League of Sinazongwe” project reached 228 girls in 2022 and our “Next Generation Girls” project which is funded by the Egmont Trust reached 30 girls and 300 of their peers. The Next Generation Girls project focused on delivering vocational skills during the school holidays alongside providing counselling, career development workshops and start-up business grants to 30 participants. We were so happy to see over 90% of the girls either returning or remaining in school by the end of the project. These projects were both funded through grants agreements that were signed directly to the Zambian NGO which made 2022 the first year that our UK and Zambian accounts sourced almost equal amounts of donations. This was a tremendous step-forward in our charity’s goal of ensuring that the Zambian NGO is not dependent on the UK charity for its financial stability.

During 2022, we built two pre-school classrooms which immediately benefited 320 children at Namufulo and Siamucaala Primary Schools. The classrooms were equipped with interactive learning materials and furniture. These schools previously had no space to accommodate the critical early learning education of children under the age of 5, which meant that children who entered school in grade 1 had already missed out on their foundation years. In addition this project reached 20 teachers with refresher training in early childhood education from all 10 of our partner schools, as well as 250 community members through an open learning demonstration day.

In the final month of 2022, we managed to secure clean water for Namufulo Primary School for the first time in the school’s history. The school had almost been closed numerous times due to its lack of health and sanitation facilities for its 310 children. A situation that was exasperated during the Covid19 pandemic and during a cholera outbreak in 2018. However, after drilling two dry boreholes on the school grounds and being at a loss for a way forward, with the help of the local Council we were able to adapt an existing community borehole. We installed a solar pump, tank, taps and piping to bring water into the school grounds and installed taps at the old community bore which has drastically reduced queuing times now that people do not have to extract the water through strenuously pumping on the lever.

OUR YEAR IN NUMBERS

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THE SCHOOL CLUB ZAMBIA UK REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2022

FINANCIAL REVIEW

Financial overview

This year the total income raised was £78,996. Of our total income 58% was restricted and 42 % was unrestricted.

This year our total expenditure was £91,313. Of our total expenditure was 66% restricted and 34% unrestricted.

This year we have seen a number of our partners, such as Comic Relief and the Egmont Trust, funding our sister organisation the School Club Zambia directly in Zambia. So whilst we have seen a lower total income in the UK entity compared to last year, our sister organisation in Zambia has seen the opposite.

Reserves policy

The reserves policy of the School Club Zambia UK, as decided and voted upon by the trustees is three months of average overhead expenditure. At of the 31st December 2022 there were unrestricted reserves of £1,054 (2021: £4,063). The trustees believe that a higher level of reserves to be more appropriate and will therefore look to increase the unrestricted reserves in future years.

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THE SCHOOL CLUB ZAMBIA UK REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2022

STRUCTURE, GOVERNANCE AND MANAGEMENT

GOVERNANCE

The School Club Zambia UK became a registered Charitable Incorporated Organisation (CIO) in 2019 with the UK Charity Commission. Between January 2015 - January 2019 the organisation operated as a registered charitable association under the charity number 1155829 also registered under the UK Charity Commission as the School Club Zambia UK. The trustees voted to covert the charity to a CIO in 2019 so that the trustees would not be personally liable for any debts or liabilities and so that the charity could have separate legal personality.

The policy and operating decisions of the charity rest with the trustees who meet quarterly to monitor the activities of the CIO. During these quarterly meetings the trustees are presented with updates on project activities, budgets vs actuals and 6 month cash flows by the Director of Operations and Country Manager.

TRUSTEE RECRUITMENT

All trustees are recruited through set, advertised roles which have been drafted and agreed upon during a trustee board meeting. The recruitment process includes an initial skills audit of existing trustees to identify gaps. We advertise new positions online where shortlisted candidates are identified by their CV and thereafter invited to attend two rounds of interviews, one of which must be with the Chair and another one which must be with the Lead Safeguarding Trustee. Induction is by careful explanation of the charity’s activities, along with supporting material like our Trustee Welcome Pack, Annual Reports and Accounts. The charity requires all trustees to submit a basic disclosure check certificate and provide two references, in line with our safeguarding policy before their appointment is made.

SAFEGUARDING

As an organisation that works with some of the most remote and vulnerable communities in the world, we understand the importance of having zero tolerance to any safeguarding incidents. We have developed an enhanced safeguarding policy which is overseen by our UK Lead Safeguarding Trustee Melissa Ireland and implemented by our sister organisation in Zambia in partnership with the Ministry of Education. Our Lead Safeguarding Trustee is responsible for keeping an updated version of our safeguarding incident register and safeguarding reports, which are circulated to board members and donors following the guidelines with our safeguarding policy.

RISK STATEMENT

The Trustees monitor the risks that might prevent a small charity achieving its objectives on a quarterly basis unless during extenuating circumstances where this may change to monthly meetings.

The biggest risks to the charity are currently our fundraising requirements in the backdrop of the covid19 pandemic and cost of living crisis, which has seen many Trusts and Foundations narrow their geographic funding area to projects within the UK. Rising food and energy prices within Zambia will mean that our programmes become more expensive to run but the need for our support

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THE SCHOOL CLUB ZAMBIA UK REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2022

continues to rise as child marriage rates and hunger become more extreme in the worldwide costs of living crisis.

SPECIAL THANKS

As a small charity operating on less than £100,000 a year, we could not be more thankful for the individuals, partner charities and companies that continue to support us. We know that there are so many wonderful charities offering essential services to communities and we are so grateful to both our long-term and new supporters who continue to see the value of our work in rural Zambia.

RESPONSIBILITIES OF THE TRUSTEES

Charity law requires the trustees to prepare financial statements for each financial period, which show a true and fair view of the state of affairs of the charity and its financial activities for that period. In preparing those financial statements, the trustees are required to:

Signed on behalf of the trustees

_____ _________

John Kirkland Neelan Santhirarajah

Chair Treasurer

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THE SCHOOL CLUB ZAMBIA UK REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2022

Independent Examiner’s Report to the Trustees of The School Club Zambia

I report to the trustees of The School Club Zambia on my examination of the accounts of the charity for the year ended 31 December 2022 set out on pages 11 to 17.

As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination which gives me cause to believe that in any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Keith Stephenson, MA, MBA, FCMA

25B Montpelier Road London W5 2QT

Date

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THE SCHOOL CLUB ZAMBIA UK REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2022

Statement of Financial Activities

For the year ended 31[st] December 2022

Note Unrestricted
Funds
£		 Restricted
Funds
£		 Total
Funds
2022
 Total Funds
2021
£
Income and endowments
from		 ~~£~~
Donations and legacies 3 28,584 44,557 73,141 88,189
Other trading activities 4 4,606 1,249 5,855 5,877
Total 33,190 45,806 78,996 94,066
Expenditure on
Charitable activities 5 28,703 60,549 89,252 97,554
Raising funds 6 2,061 - 2,061 1,805
Total 30,764 60,549 91,313 99,359
Net income / expenditure 2,426 -14,743 -12,317 -5,293
Transfers between Funds -5,435 5,435 - -
Exchange gains / losses - -56 -56 -98
Reconciliation of
~~f~~
~~d~~
Total funds brought
forward		 4,063 19,629 23,692 29,083
Total funds carried
forward		 1,054 10,265 11,319 23,692

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THE SCHOOL CLUB ZAMBIA UK REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2022

Balance Sheet

As at 31[st] December 2022

As at 31st December 2022
2022 2021
Note £ £ £ £
Current assets:
Cash at bank and in hand 11,319 23,692
Total current assets 11,319 23,692
Liabilities: - -
Net current assets 11,319 23,692
Total assets less current
liabilities		 11,319 23,692
Funds of the charity
Restricted Income Funds 10 10,265 19,629
Unrestricted Income Funds 10 1,054 4,063
11,319 23,692

The accounts were approved by the trustees on 28 October 2023 and signed on their behalf by:

John Kirkland

Neelan Santhirarajah

Trustee

Trustee

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Notes to the accounts

1. Accounting policies

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of these financial statements. The trustees have concluded that there is a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. The charity therefore continues to adopt the going concern basis in preparing these financial statements.

2. Taxation

The charity is exempt from taxation on its income and gains where they are applied for charitable purposes. Irrecoverable VAT is included in the cost of the goods or services on which it was charged.

3. Income and endowments from donations and legacies

Unrestricted
Funds
£		 Restricted
Funds
£		 Total Funds
2022
£		 Total Funds
2021
£
Trusts and foundations - 15,400 15,400 38,794
States of Guernsey - 29,157 29,157 8,643
UK Corporate partnerships 21,574 - 21,574 9,429
Regular individual giving 3,079 - 3,079 4,475
One-off individual giving 1,431 - 1,431 3,751
UK Schools 2,500 - 2,500 -
FCDO grant - - - 19,281
Jobs Retention Scheme - - - 3,816
Totals 28,584 44,557 73,141 88,189

4. Income and endowments from other trading activities

Unrestricted
Funds
£		 Restricted
Funds
£		 Total Funds
2022
£		 Total Funds
2021
£
Events and trade 4,606 1,249 5,855 5,877

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5. Expenditure on: Charitable activities

Unrestricted
Funds
£		 Restricted
Funds
£		 Total Funds
2022
£		 Total Funds
2021
£
FCDO Sinazongwe Girls Education - - - 28,729
Girls of Sinazongwe SRHR education - 4,514 4,514 7,031
Kariba South Primary - - - 218
Enterprise Challenge - - - 715
Fruit Orchard - - - 500
Next Generation Farmers - - - 316
IGA Happy Layers - - - 250
Access to Water Solar Pumps - - - 782
Emergency Water Funds - 1,323 1,323 -
Emergency Covid Response - - - 956
Library & E-learning Centre at
Siansowa Primary		 - 10,663 10,663 -
Agricultural Hub Shops for
Sustainable Schools		 2,297 8,866 11,163 24,130
Girls Dignity WASH Programs - 18,289 18,289 -
Early Childhood Development
Centres		 - 16,298 16,298 13,909
Girls Football League 25 596 621 785
Staff Costs 6,922 - 6,922 12,589
Office Costs 3,260 - 3,260 1,043
Project Costs 16,199 - 16,199 5,601
Totals 28,703 60,549 89,252 97,554

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6. Expenditure on: Raising funds

6. Expenditure on: Raising funds
Unrestricted
Funds
£		 Restricted
Funds
£		 Total Funds
2022
£		 Total Funds
2021
£
Events 189 - 189 300
Trusts and Foundations 1,872 - 1,872 805
Corporate Partnerships - - - 500
Other - - - 200
Totals 2,061 - 2,061 1,805

7. Trustee and employee information

a. Employee Information

There were two UK employees (2021: three)

Total Funds
2022
£		 Total Funds
2021
£
Salaries and wages 34,350 41,127
National Insurance - -
Pension 589 715
Medical 1,910 1,970
Total 36,849 43,812

b. Trustee information

No trustee received remuneration or was reimbursed expenses during the year.

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8. Restricted funds

8. Restricted funds
Opening
Balance
£		 Income
£		 Expenditur
e
£		 Exchang
e gain/
loss
 Transfers
£		 Closing
Balance
£
Girls of Sinazongwe
SRHR education		 4,514 - 4,514 ~~£~~
-		 - -
Access to Water Solar
Pumps		 183 - - -183 -
Emergency Water

 1,323 - 1,323 - - -
~~A~~
~~l~~
Agricultural Hub Shops
for Sustainable Schools		 8,922 - 8,866 -56 - -
Early Childhood
Development Centres		 5,734 10,564 16,298 - - -
Girls Dignity WASH
Programs		 - 24,593 18,289 - 183 6,487
Siansowa Library & E-
learning Centre		 3,792 10,649 10,663 - - 3,778
Girls Football League 596 - 596 - -
Totals 25,06
 45,80
 60,549 -56 - 10,26
~~4~~
~~6~~
~~5~~

9. Comparatives for the Statement of Financial Activities

Unrestricted
Funds
£		 Restricted
Funds
£		 Total Funds
2021
£
Income and Endowments from:
Donations and Legacies 20,090 68,099 88,189
Other trading activities 2,653 3,224 5,877
Total 22,743 71,323 94.066
Expenditure on:
Charitable activities 19,233 78,321 97,554
Raising funds 1,805 - 1,805
Total 21,038 78,321 99,359
Net Income / Expenditure 1,705 -6,998 -5,293

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10. Analysis of Net Assets between funds

alysis of Net Assets between funds
Total Funds
2022
£		 Total Funds
2021
£
Restricted funds
Current assets 10,265 19,629
Unrestricted funds
Current assets 1,054 4,063
Total 11,319 23,692

11. Taxation

The charity does not have any related parties. However, as explained in the Trustees’ Report, it works closely with a Zambian registered NGO The School Club Zambia to achieve it objectives.

12. Controlling parties

The charity is controlled by its Trustees.

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