Charity Number: 1181817 Sancn uary Gravesham Sanctuary CIO Gravesham Sanrtuary CIO Trustees, Report and Flnancial Statements for the Year Ended 30 April 2021
1girythE homolojs of GrJvesham Contents Page Reference and Administrative Information. Trustees etc Trustees, Report Independent Examinerfs Report Statement of Financial Activities Balance Sheet Statement of Cash Flow 10 Notes to the Financial Statement 11-14
Sancnuary elpinEtho hoMel*ss01 Gravt5h3 Gravesham Sanrtuary CIO Reference and admlnlstrative details of the tharlty. its Trustees etc for the Year Ended 30 April 2021 Trustees Peter John Field Michael Coveney- Resigned ort 2020 Eric Andrew Davis Vicki Clarke Carol Webster Dr Adrain Hopkins MBE-Appointed Oct 2020 Principal Office City Praise Centre 9-11 Lower Higham Road Gravesend Kent DA12 2LY Key Management Personnel Stephen Nolan - Project Manager Bankers CAF Bank Limited 25 Kings Hill Ave Kings Hill West Malling Kent ME19 4JQ Page I
Sancnuary elplthE hamelesstsF6ravesharn Gravesham Sanrtuary CIO Truste Report Inttoduction Gravesham Sanrtuary is a registered Charity {No.1181817 in England & Wales) whose objective is to 5UPPOrt and befriend the h)meless community living in Gravesend. Currently we do this by providing an overnight shelter during the coldest months of the year where we also provide: Hot food and drinks Showers Help in getting paperwork identtfication. Pointing them to the relevant agencies who can help with their individual situations. We do this in partnership with Gravesham Council who provlde u5 wf(h our overnight venue and where we are a part of the Council's Severe Weather Emergency Protocol ISWEPI. Churches Together in Gravesham and the amazing sUPPOrt Gf our many volunteers. We also work dosePrf with various local agencies including Porchlight (housing charity). DGS (mental health). House of Mercy {temporary hostel accommodation). Change. Grow, Live Iwest Kent drug and alcohol wellbeing Service). Gravesend Job Centre (employment opportunities). NHS Services Ihealthl and The Home Office {documents and repatriation to a home country). Reviow of Activities Because of the COVID-19 Pandemic, we were not entirely sure rf we could operate the Winter Night Shelter due to social distancing concerns. It was qutte late in the season that we found a way to do so with the help of Gravesham Council. As a consequence. our planning and training wa5 delayed which put the management team under pressure to offer an overnight service at short notice. Essentially, Covid-19 changed everything, as it did for so many people worldwide. Last season. the Covid 19 pandemic closed us down early in March 2020. as the risk from communal sleeping and difficuFtie5 With social distancing in a confined space meant we were unable to use Tenants Hall at Longferry Court.. At the stsrt of this winter season. in Ortober/November. we faced the same problems and needed to make changes on how to operate safely, if indeed at all. We opened at the end of November with evening meals at Longferry Court after which guests were transferred to the overnight sleeping venue provided by Gravesham Borough Council. Initially, ten rooms were available for guests, a much smaller number than in the past. with each guest sharing the five showers/bathrooms. Both venues presented their own challenges in staying Q)vid-19 safe, due to the limited Spa offered. To even consider openin& a lot of work went into creating procedures and policies that would allow us to work within the cov119 pandemic legislation. This included the purchase of a substantial amount of Personal ProtettNe Equipment and strict procedures to be followed at both venues.
MelpirrfthE homeless ol Gra%osham Working in Partnership We continued our partnership with Gravesham Borough Council. within the National Government's Scheme to redu rough sleeping in the United Kingdom and working wrthin the Rough Sleeper Initiative IRSII programme. Factoring in the Pandemic meant a slightly different way of working with our guests. Those contacting Sanctuary had to be directed to the council in the first instance for triage assessment on how acute their need was, their local connection to the ljorough, and a verification of their rough sleeping status. Once this was established. we Vrked with the Housing Options team at the council, trying to accommodats those INin8 on the street, and in the short- term. staying at the winter shelter. In addition. we continued working with homeless charitles such as Porchlight. Look Ahead, Riverside.org. House of Mercy and CGL the drugjalcohol addittion service. We also linked into DGS for support for those with mental health and other known medical conditions. Opening Hours We were asked to provide an ovemight shelter for seven days each week between November and end of March. which was extended to the middle of April at the Council's request. As a result of the restricted space at both buildings for social distancin& it was decided to hold the evening meal at the Tenants Hall, Longferry Court between 7pm and 9pm. Following this, guests transferred to the sleeping venue by 10pm wtth the overnight shift operating between 10pm and 7.30am. We were unable to create a team of volunteers to cover the early moming shift as in previous years. which meant guests were woken at 7am and ask them to leave by 7.30am. Thls was not popular on cold winter morninBS, as guests had to be outside for the rest of the day. However. as the Pandemic worsened with an ever- increasing infection rate. it became clear to the management team that we needed to move to a 24n service. Thi5 was to protect our guests. staff, and volunteers. as the lockdown meant our guests could not find shelter during very cold days. To accommodate this. it was decided to operate exclusivefy out of the sleepln8 venue 2417. which greatly increased staff costs and the need to find volunteers to work durin8 the day. including weekends. Maintaining social distancing in a limited communal space meant we had to reduce our volunteer numbers in the evenings to three. Sadly, this limtted the opportunity to share time with guests. However. on the positive side. we had no Covid infections wtthin the shelter itself. proving that the measures implernented worked well. The guests were very appreciative of what was provided and so pleased they were not being asked to leave at 7:30am to spend the rest of the day in the cold. We o)ntinued to use Tenanys Hall. Longfery Court as the Admin offi and Day cent for appointments with our guests in the morning. Again, this was only possible with support from our volunteers.
Sanauary l+elpiythE homÈless DI Gravesham Statistlcs Much of our dats came from our partnership with Campal8nKent ac. www.cam ai nkent. who have produced a detsiled report for which we are very grateful. To give you an idea of what was achieved. we can share some of that infomiatron. Between 23 November 2020 and 18 April 2021. we were able to prevent 908 nights spent on the street. 38 of these took place in hotel accommodation paid by Sanctuary through the Winter Transfomiation Fund grven by the government. This helped us achieve a 62% take up of available beds Isee graph betowl. Beds A4qlIthlUs 20ni 350 310 310 31 211 175 Ih-fihr, iio Of the 1460 beds on offer. 367 nights remained vacant. This shortfall in take up of rooms was due to Delays caused in verifying potential guest status reali5ed. a process that took longer than we Covid deep cleaning and defects that made some of the rooms unusable for a period of time On occasions we needed o room to maintain cover overnight for our staff/volunteers There were 186 occasions where guests stayed 0, rather than using the room they had been allocated. Pa8e 4
•lpln8th¢ horne4Msof Grave4ha We only had ten rooms available. so guest numbers were limited compared to previous years. Our sleep number5 though were quite high a5 we were open seven nights each week. Santtuary had 34 individual guests registered. Not all of those chose to use the shelter but 25 individuals used the sleeping venue with a further 4 placed in other accommodation for Ilmited periods. io New Guest 2020/21 Compared to previous years, the number of sleep5 prevented on the street decreased. This is down to the fact that last year we were able to accommodate many rnore guests. However. the total number of guests was down due in part to government initiatives created during the pandemic. Guest sleeps prevented on Stet 1297 12 Dectymw DectrM DKIDMar Ix-tro4 Ottto* 15116 16n7 17n8 tsfto The cost of putting those individua15 into a guest house at a rate of £351night. would have been £31,780. When it came to food, our amazing cooks provided 1783 meals, which included breakfast, lunch and evening mea15. This Vuld have been more but for the limited guest numbers. Page 5
elpinEthé hDrnEIE55 of GM%e5naTr. Voluntsers There Is very little we could do without our volunteers. These are the people who are the real backbone of what makes Sanctuary work- selfless and compassionate people who give of their time to serve those less fortunate than themsefves. We applaud and thank them. For this year, 3.431 hours were gp4en by our volunteers - a huge number that was cut short by the enforced late stsrt and reduced evening numbers. At a minimum wage. if paid, this would amount to £28,168, a sum well beyond what we could ever envisage paying. Are they worth that sum? Yes. because what they give is priceless and they cannot begin to imagine the difference they have made to these people's lives. Runnlng Costs We had to employ more stsff this year. to ensure that we could operate 24n. Some were to oversee the overnight and daytime session5, and some who could assist in the operational running of Santtuary. To operate the Winter Night Shelter this year cost over £95.CIX) and was in part funded by grants from Gravesham Council and the Govemment. However. we had many donation5 from Churches and indwiduals. both of which make a huge difference to our annual income. Pa8e 6
SancfjkBry elprn8the tsf Gr•yo5harn Independent Examinerfs Report TO THE TRusfEES OF Grdvesharn Sanrtuary CIO, Charlty No 1181817 On the Acc(•unts forthe Year Ended 30 April 2021 Set out on Poges 8 to 14 I report to the charity trustees on my examination of the accounts of the Gravesham Santtuary Charitable Incorporated Organisation {CIOI for the Year Ended 30 April 2021 Respective responslbilities of Trustees and Basis of Report As the choritvs trustees (who ère al the directors of the company for purposes of company lawl you are responsible for the preparation of the accounts in accordan with Charities Act 20111.the I report in respect of my examinatron of your charivs accounts as carried out under section 145 of the Charities Act 2011 1.the 2011 A1. In carrying Out my examination. I have followed all the applitable Directions given by the Charities Commisston (under section 14515llb} of the 2011 Art Basls of Independent Examinerfs Report The companWs gros5 income does not exceed £250,(KKJ I have completed my examination. I confim) that no material matters have come to my attention in connection with the examination which gNes me cause to believe that in. any material respect. the accounting records were not kept in accordan with settFon 130 of the Act: or the accounts did not accord with the accounting records: or the accounts did not comply wf(h the applicable requirements concerning the form and content of accounts set out in the Charities IA¢counts and Reports) Regulations 2CX)8 other than any requirement that the accounts gNe a 'true and fairf view which is not a matter considered as part of an independent examination Independent Examlnerfs Ststement In connection with my examination. no matter has come to my attention= I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in this report to enable a proper understanding of the accounts to be reached. Kwamena Beecham Mscfjn Mgt ACCOUNTANT Broomfields Consukir 37 Broomfield Road. Swanscornbe Kent DAIO OLU Page 7
tlpin£ the hom?le$5 Ut CraiesnJrn GRAVESHAM SANcfuARY CIO Statement of Financial Artivitses for the Year Ended 30 April 2021 15mths to 2020 Note 2021 Income from: Donations & Legacies Other Tradin8 Activiiies Investments £120.254 £0 £0 £88,010 £0 £0 Total Income £120,254 £88.010 Expenditure on: Charitable Activities £96,123 £60983 Total Expenditure £96.123 £60,983 Net Income/(ExpenditureJ before other recognised Goins & £osse5 £24,131 £27,027 Net Movement of Funds £24,131 £27.027 Reconciliation of Funds Total Funds Brought Forward £27.027 £0 Total Funds Carried Fonyard £51,158 £27.027
Sancfjknary HÈlpingthe homeloss Df SrieStiJ'r GRAVESHAM SANcfuARY CIO Balan Sheet as 30 April 2021 Note Apr-21 Apr-20 Flxed Assets Intangible Assets Tangible Assets Investments Totul FixedAssets £0 £0 Current Assets Debtors Current Account with CPC Cash at Bonk and In Hand £4,594 £0 £47.227 £2,055 £1.021 £23.951 Total Current Assets £510U £27.027 Credltors: Amts Falllng Due wtthln One Year £{663) Net CurrentA55ets/(LiobilitiesJ £51.158 £27.027 Tt>talAssets less CurentUo&"lities £51,158 £27,027 Creditors: Amounts falling Due after more than one Year £0 £0 Totsl Net Assets or (iiabilltles) £51,158 £27,027 Funds of the Charity Unrestricted Funds £51.158 £27,027 The Notes to the Accounts forn) part of these Financial Statements Signed by TRUSTEE Name PERjoHN FIELD Signature Date of Approval 2q-6- 2021
San&knary elpiThtthe homeless ol GravÈSfrrn Gravesham Sanrtuary CIO Statement of Cash Flows for the Year Ended 30 April 2021 15 MTHS 2021 Notes 2021 Cash Flow from Operdting Activities Net Cash Flow (used in)Iprovided by Operating Artivities £47.227 £23.951 Cash Flow from Investln8Activitl Purchase of Tangible Fixed Assets Net Cash Used in InvestiTng Activities £0 £0 £0 £0 Change in Cash and Cash Equivalents Cash & Cash Equivalents from last year Cash and Cash Equivalents Carried Forward £23,276 £23,951 £47,227 £23.951 £0 £23,951 The Note5 to the Acmunts form part of these financial SLitements. Pa8e 10
•lping thÈ hornEknso*Gtsv¢5harn Gravesham Sanctuary CIO Notes to the Nnancral Statements For Year Ended 30 April 2021 l. Accounting Policies 1.1 Basis of Preparingthe Financial Statements The Financial Statements have been prepared to gtve a 'true and fairf view and only depart from the Charitles (Accounts and Reports) Regulation 2Ch)8 to the extent required to provide a 'true and fairf view. The Financial Statements have been prepared under the historical cost convention with items recognised at Cost or transaction value unless specifically stated in the Notes to the Accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accountin8 and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland {FRS 102) issued on 16 July 2014 and Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland IFRS 1021 and Charities Act 2011 Gravesham Sanctuary CIO constitutes a public entity as defined by FRS 102 1.2 Fund Accounting All the charivs funds are unrestricted and are available for use at the discretion of the Trustees for any particular purpose. 1.3 Income All income is recognised once the charity has entitlement to the income, it 15 probable that the income will be received, and the amount of income receivable can be measured reliably. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is reco8nised at the time of the donation 1.4 Expenditure Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party. it is probable that a transfer of economic benefrts will be required in settlement and the amount of the obligation can be measured reliably. Page 11
Sanauary elpin¥%he homelessot GTavo5h&T. Charitable activities are costs incurred on the charity's operations, including support costs and costs relating to the governance of the charity apportioned to charitable artivities. All expenditure is inclusive of irrecoverable VAT. 1.5 Going Concem The Trustees do not consider there to be any known issues in respect of the going concern status of the Charity and adopt this in the preparation of the Accounts. The Trustees have also assessed the impact of COVID-19 of its operations and believe the Charity can continue in operational existence for the foreseeable future. 1.6 Tangible Fixed Assets and Depreciation There are no tan8ible fixed assets 1.7 Cash at Bank and in Hand Cash at bank and in hand includes cash at bank 1.8 Pensions The tharity operates a defined contribution pension scheme, and the pension charge represents the amounts payable to the fijnd in respect of the period. 1.9 Government Grants Government and any other grants are credited to the Statement of Financial Activities as the related expenditure is incurred. 2. Income from Donations 15 MTHS 2020 £51,612 £11.877 £24.521 2020 Donations and Gift Aid Grant5 Transfer from CPC £41.587 £78.448 £219 £120.254 £88.010 All Income and Legacies are Unrestricted Page 12
Sancnuary IpyrtsthE homoleuol G52 3. Analysis of Expendlture Artivity Undertaken Direcdy Grant Funding Support Cost TOTAL Artivities Charitsble ActNities 2021 19,409 £78.448 £2,766 £ItKI.623 2020 £45.345 £11,877 £3.761 £60,983 4. Staff Cost Staff Costs were as follows Prior Year £35,336 £6,304 £1.627 2021 £69.234 £4.212 £1.7LKI Wages and Salaries Social Security C05t Pension Costs £75.148 £43,267 The average number of persons employed by the charity during the period are 2021 Prior Year No employee received renumeration amounting to more than £60,0(KJ. The renumeration received by the key management personnel In the period amounted to £17,119 (2020 - £24.997) including employerfs national insurance contributions of £1,010 {2020- £1.731). 5. Debtors Due wf(hin one Year 2020 £94 £4.5 2021 £2,055 £1,021 Gift Aid Recoveroble Current Account with CPC £4.594 £5.096 Page 13
Sanauary Ipin6thE homalessotfjrave5ham 6. Credltors: Amount falling due within one year 2021 2020 Accruals and Deferred Income £663 7. Recondllation of Net Movement in Net Cash Flow from Operatln8 Artlvltles 2021 £51.158 zozo £27,027 Net {Expenditurel / Income for year Adjustment for. Depreciation {increasel/ Decrease in Debtors Decrease / Ilncreasel in Creditors Net Cash lusedl / Provided by Operating Activities £0 £14,594) £663 £0 £13.0761 £0 47,227 23,951 8. Analysls of Cash 2021 £47.227 2020 Cash in Hand & at Bank £23.951 9. Pension Commitments The Charity operates a defined contribLrtion pension scheme. The asset5 of the scheme are held separately from those of the charity in an independently administered fund. 10. Related Party Transattions There is no related party disclosure nor any expenditure as such Page 14