Charity Number: 1181817
Sancn
uary
Gravesham Sanctuary CIO
Gravesham Sanrtuary CIO
Trustees, Report and Flnancial Statements
for the Year Ended 30 April 2021

1girythE homolojs of GrJvesham
Contents
Page
Reference and Administrative Information. Trustees etc
Trustees, Report
Independent Examinerfs Report
Statement of Financial Activities
Balance Sheet
Statement of Cash Flow
10
Notes to the Financial Statement
11-14

Sancnuary
elpinEtho hoMel*ss01 Gravt5h3
Gravesham Sanrtuary CIO
Reference and admlnlstrative details of the tharlty. its Trustees etc for the Year Ended 30
April 2021
Trustees
Peter John Field
Michael Coveney- Resigned ort 2020
Eric Andrew Davis
Vicki Clarke
Carol Webster
Dr Adrain Hopkins MBE-Appointed Oct 2020
Principal Office
City Praise Centre
9-11 Lower Higham Road
Gravesend
Kent DA12 2LY
Key Management
Personnel
Stephen Nolan - Project Manager
Bankers
CAF Bank Limited
25 Kings Hill Ave
Kings Hill
West Malling
Kent ME19 4JQ
Page I

Sancnuary
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Gravesham Sanrtuary CIO
Truste￿ Report
Inttoduction
Gravesham Sanrtuary is a registered Charity {No.1181817 in England & Wales) whose objective is to
5UPPOrt and befriend the h)meless community living in Gravesend. Currently we do this by providing
an overnight shelter during the coldest months of the year where we also provide:
Hot food and drinks
Showers
Help in getting paperwork identtfication.
Pointing them to the relevant agencies who can help with their individual situations.
We do this in partnership with Gravesham Council who provlde u5 wf(h our overnight venue and
where we are a part of the Council's Severe Weather Emergency Protocol ISWEPI. Churches
Together in Gravesham and the amazing sUPPOrt Gf our many volunteers.
We also work dosePrf with various local agencies including Porchlight (housing charity). DGS (mental
health). House of Mercy {temporary hostel accommodation). Change. Grow, Live Iwest Kent drug
and alcohol wellbeing Service). Gravesend Job Centre (employment opportunities). NHS Services
Ihealthl and The Home Office {documents and repatriation to a home country).
Reviow of Activities
Because of the COVID-19 Pandemic, we were not entirely sure rf we could operate the Winter Night
Shelter due to social distancing concerns. It was qutte late in the season that we found a way to do
so with the help of Gravesham Council. As a consequence. our planning and training wa5 delayed
which put the management team under pressure to offer an overnight service at short notice.
Essentially, Covid-19 changed everything, as it did for so many people worldwide. Last season. the
Covid 19 pandemic closed us down early in March 2020. as the risk from communal sleeping and
difficuFtie5 With social distancing in a confined space meant we were unable to use Tenants Hall at
Longferry Court.. At the stsrt of this winter season. in Ortober/November. we faced the same
problems and needed to make changes on how to operate safely, if indeed at all.
We opened at the end of November with evening meals at Longferry Court after which guests were
transferred to the overnight sleeping venue provided by Gravesham Borough Council. Initially, ten
rooms were available for guests, a much smaller number than in the past. with each guest sharing
the five showers/bathrooms. Both venues presented their own challenges in staying Q)vid-19 safe,
due to the limited Spa￿ offered.
To even consider openin& a lot of work went into creating procedures and policies that would allow
us to work within the cov1￿19 pandemic legislation. This included the purchase of a substantial
amount of Personal ProtettNe Equipment and strict procedures to be followed at both venues.

MelpirrfthE homeless ol Gra%osham
Working in Partnership
We continued our partnership with Gravesham Borough Council. within the National Government's
Scheme to redu￿ rough sleeping in the United Kingdom and working wrthin the Rough Sleeper
Initiative IRSII programme. Factoring in the Pandemic meant a slightly different way of working with
our guests. Those contacting Sanctuary had to be directed to the council in the first instance for
triage assessment on how acute their need was, their local connection to the ljorough, and a
verification of their rough sleeping status. Once this was established. we V￿rked with the Housing
Options team at the council, trying to accommodats those INin8 on the street, and in the short-
term. staying at the winter shelter.
In addition. we continued working with homeless charitles such as Porchlight. Look Ahead,
Riverside.org. House of Mercy and CGL the drugjalcohol addittion service. We also linked into DGS
for support for those with mental health and other known medical conditions.
Opening Hours
We were asked to provide an ovemight shelter for seven days each week between November and
end of March. which was extended to the middle of April at the Council's request. As a result of the
restricted space at both buildings for social distancin& it was decided to hold the evening meal at
the Tenants Hall, Longferry Court between 7pm and 9pm. Following this, guests transferred to the
sleeping venue by 10pm wtth the overnight shift operating between 10pm and 7.30am. We were
unable to create a team of volunteers to cover the early moming shift as in previous years. which
meant guests were woken at 7am and ask them to leave by 7.30am. Thls was not popular on cold
winter morninBS, as guests had to be outside for the rest of the day.
However. as the Pandemic worsened with an ever- increasing infection rate. it became clear to the
management team that we needed to move to a 24n service. Thi5 was to protect our guests. staff,
and volunteers. as the lockdown meant our guests could not find shelter during very cold days.
To accommodate this. it was decided to operate exclusivefy out of the sleepln8 venue 2417. which
greatly increased staff costs and the need to find volunteers to work durin8 the day. including
weekends.
Maintaining social distancing in a limited communal space meant we had to reduce our volunteer
numbers in the evenings to three. Sadly, this limtted the opportunity to share time with guests.
However. on the positive side. we had no Covid infections wtthin the shelter itself. proving that the
measures implernented worked well. The guests were very appreciative of what was provided and
so pleased they were not being asked to leave at 7:30am to spend the rest of the day in the cold.
We o)ntinued to use Tenanys Hall. Longfery Court as the Admin offi￿ and Day cent￿ for
appointments with our guests in the morning. Again, this was only possible with support from our
volunteers.

Sanauary
l+elpiythE homÈless DI Gravesham
Statistlcs
Much of our dats came from our partnership with Campal8nKent ac. www.cam
ai
nkent.
who have produced a detsiled report for which we are very grateful. To give you an idea of what
was achieved. we can share some of that infomiatron.
Between 23 November 2020 and 18 April 2021. we were able to prevent 908 nights spent on the
street. 38 of these took place in hotel accommodation paid by Sanctuary through the Winter
Transfomiation Fund grven by the government. This helped us achieve a 62% take up of available
beds Isee graph betowl.
Beds A4qlIthlUs￿ 20ni
350
310
310
31
211
175
Ih-fihr,
iio
Of the 1460 beds on offer. 367 nights remained vacant. This shortfall in take up of rooms was due to
Delays caused in verifying potential guest status
reali5ed.
a process that took longer than we
Covid deep cleaning and defects that made some of the rooms unusable for a period of time
On occasions we needed o room to maintain cover overnight for our staff/volunteers
There were 186 occasions where guests stayed 0￿, rather than using the room they had
been allocated.
Pa8e 4

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We only had ten rooms available. so guest numbers were limited compared to previous years. Our
sleep number5 though were quite high a5 we were open seven nights each week.
Santtuary had 34 individual guests registered. Not all of those chose to use the shelter but 25
individuals used the sleeping venue with a further 4 placed in other accommodation for Ilmited
periods.
io
New Guest 2020/21
Compared to previous years, the number of sleep5 prevented on the street decreased. This is down
to the fact that last year we were able to accommodate many rnore guests. However. the total
number of guests was down due in part to government initiatives created during the pandemic.
Guest sleeps prevented on St￿et
1297
12
Dectymw DectrM* DKIDMar Ix-tro4* Ottto*
15116
16n7
17n8
tsfto
The cost of putting those individua15 into a guest house at a rate of £351night. would have been
£31,780.
When it came to food, our amazing cooks provided 1783 meals, which included breakfast, lunch and
evening mea15. This V￿uld have been more but for the limited guest numbers.
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elpinEthé hDrnEIE55 of GM%e5naTr.
Voluntsers
There Is very little we could do without our volunteers. These are the people who are the real
backbone of what makes Sanctuary work- selfless and compassionate people who give of their time
to serve those less fortunate than themsefves. We applaud and thank them.
For this year, 3.431 hours were gp4en by our volunteers - a huge number that was cut short by the
enforced late stsrt and reduced evening numbers. At a minimum wage. if paid, this would amount to
£28,168, a sum well beyond what we could ever envisage paying. Are they worth that sum? Yes.
because what they give is priceless and they cannot begin to imagine the difference they have made
to these people's lives.
Runnlng Costs
We had to employ more stsff this year. to ensure that we could operate 24n. Some were to
oversee the overnight and daytime session5, and some who could assist in the operational running
of Santtuary. To operate the Winter Night Shelter this year cost over £95.CIX) and was in part funded
by grants from Gravesham Council and the Govemment. However. we had many donation5 from
Churches and indwiduals. both of which make a huge difference to our annual income.
Pa8e 6

SancfjkBry
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Independent Examinerfs Report
TO THE TRusfEES OF Grdvesharn Sanrtuary CIO, Charlty No 1181817
On the Acc(•unts forthe Year Ended 30 April 2021
Set out on Poges 8 to 14
I report to the charity trustees on my examination of the accounts of the Gravesham Santtuary
Charitable Incorporated Organisation {CIOI for the Year Ended 30 April 2021
Respective responslbilities of Trustees and Basis of Report
As the choritvs trustees (who ère al￿ the directors of the company for purposes of company lawl
you are responsible for the preparation of the accounts in accordan￿ with Charities Act 20111.the
I report in respect of my examinatron of your charivs accounts as carried out under section 145 of
the Charities Act 2011 1.the 2011 A￿1. In carrying Out my examination. I have followed all the
applitable Directions given by the Charities Commisston (under section 14515llb} of the 2011 Art
Basls of Independent Examinerfs Report
The companWs gros5 income does not exceed £250,(KKJ
I have completed my examination. I confim) that no material matters have come to my attention in
connection with the examination which gNes me cause to believe that in. any material respect.
the accounting records were not kept in accordan￿ with settFon 130 of the Act: or
the accounts did not accord with the accounting records: or
the accounts did not comply wf(h the applicable requirements concerning the form and
content of accounts set out in the Charities IA¢counts and Reports) Regulations 2CX)8 other
than any requirement that the accounts gNe a 'true and fairf view which is not a matter
considered as part of an independent examination
Independent Examlnerfs Ststement
In connection with my examination. no matter has come to my attention=
I have no concems and have come across no other matters in connection with the examination to
which attention should be drawn in this report to enable a proper understanding of the accounts to
be reached.
Kwamena Beecham Mscfjn Mgt
ACCOUNTANT
Broomfields Consukir
37 Broomfield Road. Swanscornbe
Kent DAIO OLU
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tlpin£ the hom?le$5 Ut CraiesnJrn
GRAVESHAM SANcfuARY CIO
Statement of Financial Artivitses for the Year Ended 30 April 2021
15mths
to 2020
Note
2021
Income from:
Donations & Legacies
Other Tradin8 Activiiies
Investments
£120.254
£0
£0
£88,010
£0
£0
Total Income
£120,254
£88.010
Expenditure on:
Charitable Activities
£96,123
£60983
Total Expenditure
£96.123
£60,983
Net Income/(ExpenditureJ before other
recognised Goins & £osse5
£24,131
£27,027
Net Movement of Funds
£24,131
£27.027
Reconciliation of Funds
Total Funds Brought Forward
£27.027
£0
Total Funds Carried Fonyard
£51,158
£27.027

Sancfjknary
HÈlpingthe homeloss Df Sri￿eStiJ'r
GRAVESHAM SANcfuARY CIO
Balan￿ Sheet as 30 April 2021
Note
Apr-21
Apr-20
Flxed Assets
Intangible Assets
Tangible Assets
Investments
Totul FixedAssets
£0
£0
Current Assets
Debtors
Current Account with CPC
Cash at Bonk and In Hand
£4,594
£0
£47.227
£2,055
£1.021
£23.951
Total Current Assets
£510U
£27.027
Credltors: Amts Falllng Due wtthln One Year
£{663)
Net CurrentA55ets/(LiobilitiesJ
£51.158
£27.027
Tt>talAssets less CurentUo&"lities
£51,158
£27,027
Creditors: Amounts falling Due after more than one Year
£0
£0
Totsl Net Assets or (iiabilltles)
£51,158
£27,027
Funds of the Charity
Unrestricted Funds
£51.158
£27,027
The Notes to the Accounts forn) part of these Financial Statements
Signed by TRUSTEE
Name
P￿ERjoHN FIELD
Signature
Date of Approval
2q-6-
2021

San&knary
elpiThtthe homeless ol GravÈSfr￿rn
Gravesham Sanrtuary CIO
Statement of Cash Flows
for the Year Ended 30 April 2021
15
MTHS
2021
Notes
2021
Cash Flow from Operdting Activities
Net Cash Flow (used in)Iprovided by Operating Artivities
£47.227
£23.951
Cash Flow from Investln8Activitl
Purchase of Tangible Fixed Assets
Net Cash Used in InvestiTng Activities
£0
£0
£0
£0
Change in Cash and Cash Equivalents
Cash & Cash Equivalents from last year
Cash and Cash Equivalents Carried Forward
£23,276
£23,951
£47,227
£23.951
£0
£23,951
The Note5 to the Acmunts form part of these financial SLitements.
Pa8e 10

•lping thÈ hornEknso*Gtsv¢5harn
Gravesham Sanctuary CIO
Notes to the Nnancral Statements
For Year Ended 30 April 2021
l. Accounting Policies
1.1 Basis of Preparingthe Financial Statements
The Financial Statements have been prepared to gtve a 'true and fairf view and
only depart from the Charitles (Accounts and Reports) Regulation 2Ch)8 to the
extent required to provide a 'true and fairf view.
The Financial Statements have been prepared under the historical cost
convention with items recognised at Cost or transaction value unless specifically
stated in the Notes to the Accounts. The financial statements have been
prepared in accordance with the Statement of Recommended Practice:
Accountin8 and Reporting by Charities preparing their accounts in accordance
with the Financial Reporting Standard applicable in the UK and Republic of
Ireland {FRS 102) issued on 16 July 2014 and Financial Reporting Standard
applicable in the United Kingdom and Republic of Ireland IFRS 1021 and Charities
Act 2011
Gravesham Sanctuary CIO constitutes a public entity as defined by FRS 102
1.2 Fund Accounting
All the charivs funds are unrestricted and are available for use at the discretion
of the Trustees for any particular purpose.
1.3 Income
All income is recognised once the charity has entitlement to the income, it 15
probable that the income will be received, and the amount of income receivable
can be measured reliably.
Income tax recoverable in relation to donations received under Gift Aid or deeds
of covenant is reco8nised at the time of the donation
1.4 Expenditure
Expenditure is recognised once there is a legal or constructive obligation to
transfer economic benefit to a third party. it is probable that a transfer of
economic benefrts will be required in settlement and the amount of the
obligation can be measured reliably.
Page 11

Sanauary
elpin¥%he homelessot GTavo5h&T.
Charitable activities are costs incurred on the charity's operations, including
support costs and costs relating to the governance of the charity apportioned to
charitable artivities.
All expenditure is inclusive of irrecoverable VAT.
1.5 Going Concem
The Trustees do not consider there to be any known issues in respect of the
going concern status of the Charity and adopt this in the preparation of the
Accounts.
The Trustees have also assessed the impact of COVID-19 of its operations and
believe the Charity can continue in operational existence for the foreseeable
future.
1.6 Tangible Fixed Assets and Depreciation
There are no tan8ible fixed assets
1.7 Cash at Bank and in Hand
Cash at bank and in hand includes cash at bank
1.8 Pensions
The tharity operates a defined contribution pension scheme, and the pension
charge represents the amounts payable to the fijnd in respect of the period.
1.9 Government Grants
Government and any other grants are credited to the Statement of Financial
Activities as the related expenditure is incurred.
2. Income from Donations
15
MTHS
2020
£51,612
£11.877
£24.521
2020
Donations and Gift Aid
Grant5
Transfer from CPC
£41.587
£78.448
£219
£120.254
£88.010
All Income and Legacies are Unrestricted
Page 12

Sancnuary
IpyrtsthE homoleuol G￿￿￿5￿2
3. Analysis of Expendlture
Artivity
Undertaken
Direcdy
Grant
Funding
Support
Cost
TOTAL
Artivities
Charitsble ActNities
2021
19,409
£78.448
£2,766
£ItKI.623
2020
£45.345
£11,877
£3.761
£60,983
4. Staff Cost
Staff Costs were as follows
Prior
Year
£35,336
£6,304
£1.627
2021
£69.234
£4.212
£1.7LKI
Wages and Salaries
Social Security C05t
Pension Costs
£75.148
£43,267
The average number of persons employed by the charity during the period are
2021
Prior Year
No employee received renumeration amounting to more than £60,0(KJ.
The renumeration received by the key management personnel In the period
amounted to £17,119 (2020 - £24.997) including employerfs national insurance
contributions of £1,010 {2020- £1.731).
5. Debtors
Due wf(hin one Year
2020
£94
£4.5
2021
£2,055
£1,021
Gift Aid Recoveroble
Current Account with CPC
£4.594
£5.096
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Sanauary
Ipin6thE homalessotfjrave5ham
6. Credltors: Amount falling due within one year
2021
2020
Accruals and Deferred Income
£663
7. Recondllation of Net Movement in Net Cash Flow from Operatln8 Artlvltles
2021
£51.158
zozo
£27,027
Net {Expenditurel / Income for year
Adjustment for.
Depreciation
{increasel/ Decrease in Debtors
Decrease / Ilncreasel in Creditors
Net Cash lusedl / Provided by Operating
Activities
£0
£14,594)
£663
£0
£13.0761
£0
47,227
23,951
8. Analysls of Cash
2021
£47.227
2020
Cash in Hand & at Bank
£23.951
9. Pension Commitments
The Charity operates a defined contribLrtion pension scheme. The asset5 of the
scheme are held separately from those of the charity in an independently
administered fund.
10. Related Party Transattions
There is no related party disclosure nor any expenditure as such
Page 14