Trustees’ Annual Report for the period
From 7/4/24 Period start date To 6/4/25 Period end date
Charity name: Brainbook
Charity registration number: 1181711
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | Brainbook aims to promote high quality neurosurgical resources for patients, healthcare professionals and medical students that are easily accessible on social media and the web. These resources are to help alleviate patient anxiety about neurosurgical disease and operations, as well as provide educational content for students. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Brainbook continues to maintain engagement with the public and medical professionals on social media. This content includes information regarding different aspects of neurosurgery and neurology, as well as online seminars by eminent leaders in the field. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | All trustees have confirmed that they have read the guidance and act accordingly. |
Additional information (optional) You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers
Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Engagement with the public, medical students and medical professionals continue to be maintained via our social media channels. We continue to run regular webinars on neurosurgical conditions, advances and treatment. In addition we post quick and easy information on our Instagram page to supplement this. |
Additional information (optional)
You may choose to include further statements where relevant about:
Achievements against objectives set |
Para 1.41 |
|
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | Positive balance of £28000 |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Reserves of £4000 shall be held for the purpose of maintaining core costs of the Brainbook website, video editor and shop which are the main regular expenditure. |
| Amount of reserves held | Para 1.22 | £4000 |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | One of the trustees who has been the main content creator for our YouTube channel (which is the main source of funds) has been unable to create regular videos due to workload as a neurosurgical registrar. We are finding alternate methods of public engagement through Instagram. |
Additional information (optional) You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including any fundraising) |
Para 1.47 |
YouTube Donations |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | Our funds were depleted during this financial year due to the theft of the phone of one of the trustees, who also had access to the bank account. This was immediately reported to the bank and we were able to reclaim the funds. |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | CIO – Foundation Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Nomination of new trustee can be made by any existing trustee, following which a meeting will be held to discuss the nomination. If agreement is unanimous the nominated trustee will be contacted to assess interest, following which an interview will be performed to determine suitability for role. |
Additional information (optional) You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and training of trustees |
Para 1.51 |
|
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | The trustees oversee the overall handling of the charity as well as give final say/approval over projects. An executive board has been created in order to be the link between trustees and sub- committees. Sub-committees exist with relevant committee leads, which are as follows: Creative/Social Media department: Responsible for creation of graphics, images and posts for upload to YouTube/Instagram/Twitter/Website Editorial: Responsible for creation of scripts for videos and assisting Creative department for content creation Ambassador: Responsible for overseeing the “Brainbook Ambassadors”, who are medical student representatives of different universities that help promote the charity and share information about the latest neurosurgical research and progresses Education: Responsible for creation of educational resources for students, including the Case Based Discussions that have been published on Twitter Research: Responsible for conducting research for peer- |
----- Start of picture text -----
reviewed journals on topics in line
with our charitable objectives.
Sponsorship: This team will work
closely with the treasurer to help
research, design and write
fundraising/grant applications
Newsletter: Responsible for
creating and distributing the
monthly Newsletter
Conference: This team will work
with the sponsorship and creative
team to arrange a national
conference aimed at medical
students, specifically about
neurosurgical education
Relationship with any Para 1.51
related parties
Other
----- End of picture text -----
Reference and Administrative details
| Charity name | Brainbook |
|---|---|
| Other name the charity uses | |
| Registered charity number | 1181711 |
| Charity’s principal address | Brainbook 86 - 90 Paul Street London EC2A 4NE |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Christopher Uff | 2019 – Present | |||
| Alex Alamri | 2019 – Present | |||
| Hira Rana | 2019 - 2020 | |||
| Priya Rogers | 2019 - 2020 | |||
| Gwenllian Evans | 2020 – Present | |||
| Duranka Perera | 2020 – Present | |||
| Nicola Newall | 2020 – 2024 | |||
| Brandon Smith | 2020 - 2021 | |||
| Adam Vacek | 2023 - Present | |||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets N/A held in this capacity
Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Gwenllian Ying-Huey Rees Evans Position (eg Secretary, Treasurer Chair, etc) Date 15/07/2026
Charity Name No (if any) Brainbook 1181711 Receipts and payments accounts CC16a For the period Period start date Period end date To from 4/7/2024 4/6/2025
| Section A Receipts and payments | ||||
|---|---|---|---|---|
| A1 Receipts Donations 152 Youtube income 190 Website refund 41 PayPal GivingFund 125 Trustee refund 377 885 - - Sub total - Total receipts 885 A3 Payments Website fees, domain and services 533 Schedulingsoftware 204 Editingsoftware and resources 1,027 Justgivingfee HRMC 200 Fundraisingregulator 60 Video editor 2,364 Skills and content software/subscription 1,577 Virtual office rental 360 Currencyconversion/PayPal fees 33 Sponsorshipandprizes Trustee reimbursement 532 Sub total 6,890 Camera for content creation - - Sub total - Total payments 6,890 Net of receipts/(payments) - 6,005 A5 Transfers between funds - A6 Cash funds last year end 30,617 Cash funds this year end 24,612 Unrestricted funds to the nearest £ Sub total(Gross income for AR) A2 Asset and investment sales, (see table). A4 Asset and investment purchases, (see table) |
to the nearest £ - - - - - - - - - - 675 - 675 628 - 628 1,303 - 1,303 - 4,000 2,697 Restricted funds |
to the nearest £ Endowment funds |
Total funds to the nearest £ 152 190 41 125 377 885 - - - 885 533 204 1,027 - 200 60 2,364 1,577 360 33 675 532 7,565 628 - 628 8,193 - 7,308 - 34,617 27,309 |
Last year to the nearest £ |
| - - - - - |
152 | 1,484 | ||
| 190 | 516 | |||
| 41 | - | |||
| 125 | 65 | |||
| 377 | ||||
| 885 | 2,065 | |||
| - - - |
- | |||
| - | - | |||
| - | - | |||
| - | 885 | 2,065 | ||
| - - - - - - |
533 | 784 | ||
| 204 | 72 | |||
| 1,027 | 4,705 | |||
| - | - | |||
| 200 | ||||
| 60 | 50 | |||
| 2,364 | ||||
| 1,577 | 240 | |||
| 360 | 422 | |||
| 33 | 33 | |||
| 675 | ||||
| 532 | 52 | |||
| 7,565 | 6,358 | |||
| - - - |
628 | |||
| - | ||||
| 628 | - | |||
| - | 8,193 | 6,358 | ||
| - 1,303 | - - - - |
- 7,308 | - 4,293 | |
| - | - | - | ||
| 4,000 | 34,617 | - | ||
| 2,697 | 27,309 | - 4,293 |
Section B Statement of assets and liabilities at the end of the period
| Categories B1 Cash funds B2 Other monetary assets B3 Investment assets B5 Liabilities B4 Assets retained for the charity’s own use |
Details Turnover Reserves Details Details Details Details Total cash funds (agree balances with receipts and payments account(s)) |
to nearest £ 26,725 - 24,612 OK to nearest £ - - - - - - Unrestricted funds Unrestricted funds Fund to which asset belongs Fund to which asset belongs Fund to which liability relates |
to nearest £ - 2,697 OK to nearest £ - - - - - - Cost (optional) - - - - - Cost (optional) - - - - - - - - - - - - - - Restricted funds Restricted funds Amount due (optional) |
to nearest £ Endowment funds |
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| to nearest £ Endowment funds |
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| When due (optional) |
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Signed by one or two trustees on behalf of all the trustees
| Signature | Print Name Gwenllian Evans |
Date of approval |
|---|---|---|
| Gwenllian Evans | 7/14/2025 | |