## **Trustees’ Annual Report for the period** ## **From 7/4/24 Period start date To 6/4/25 Period end date** ## **Charity name: Brainbook** ## **Charity registration number: 1181711** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**Brainbook aims to promote high quality**
**neurosurgical resources for patients,**
**healthcare professionals and medical**
**students that are easily accessible on**
**social media and the web. These**
**resources are to help alleviate patient**
**anxiety about neurosurgical disease and**
**operations, as well as provide**
**educational content for students.**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**Brainbook continues to maintain**
**engagement with the public and medical**
**professionals on social media. This**
**content includes information regarding**
**different aspects of neurosurgery and**
**neurology, as well as online seminars**
**by eminent leaders in the field.**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**All trustees have confirmed that they**
**have read the guidance and act**
**accordingly.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**Engagement with the public, medical**
**students and medical professionals**
**continue to be maintained via our social**
**media channels. We continue to run**
**regular webinars on neurosurgical**
**conditions, advances and treatment. In**
**addition we post quick and easy**
**information on our Instagram page to**
**supplement this.**| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |
Achievements against
objectives set|
Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**Positive balance of £28000**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**Reserves of £4000 shall be held for the**
**purpose of maintaining core costs of the**
**Brainbook website, video editor and**
**shop which are the main regular**
**expenditure.**| |Amount of reserves held|Para 1.22|**£4000**| |Reasons for holding zero
reserves|Para 1.22|**N/A**| |Details of fund materially in
deficit|Para 1.24|**N/A**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**One of the trustees who has been the**
**main content creator for our YouTube**
**channel (which is the main source of**
**funds) has been unable to create regular**
**videos due to workload as a**
**neurosurgical registrar. We are finding**
**alternate methods of public engagement**
**through Instagram.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47|
**YouTube**
**Donations**| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|**Our funds were depleted during this**
**financial year due to the theft of the**
**phone of one of the trustees, who also**
**had access to the bank account. This**
**was immediately reported to the bank**
**and we were able to reclaim the funds.**| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**CIO – Foundation Constitution**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**CIO**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Nomination of new trustee can be made**
**by any existing trustee, following which**
**a meeting will be held to discuss the**
**nomination. If agreement is unanimous**
**the nominated trustee will be contacted**
**to assess interest, following which an**
**interview will be performed to determine**
**suitability for role.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
Policies and procedures
adopted for the induction
and training of trustees|
Para 1.51|| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|**The trustees oversee the overall handling**
**of the charity as well as give final**
**say/approval over projects. An executive**
**board has been created in order to be the**
**link between trustees and sub-**
**committees. Sub-committees exist with**
**relevant committee leads, which are as**
**follows:**

**Creative/Social Media department:**
**Responsible for creation of**
**graphics, images and posts for**
**upload to**
**YouTube/Instagram/Twitter/Website**

**Editorial: Responsible for creation**
**of scripts for videos and assisting**
**Creative department for content**
**creation**

**Ambassador: Responsible for**
**overseeing the “Brainbook**
**Ambassadors”, who are medical**
**student representatives of different**
**universities that help promote the**
**charity and share information**
**about the latest neurosurgical**
**research and progresses**

**Education: Responsible for**
**creation of educational resources**
**for students, including the Case**
**Based Discussions that have been**
**published on Twitter**

**Research: Responsible for**
**conducting research for peer-**| **----- Start of picture text -----**
reviewed journals on topics in line
with our charitable objectives.
 Sponsorship: This team will work
closely with the treasurer to help
research, design and write
fundraising/grant applications
 Newsletter: Responsible for
creating and distributing the
monthly Newsletter
 Conference: This team will work
with the sponsorship and creative
team to arrange a national
conference aimed at medical
students, specifically about
neurosurgical education
Relationship with any Para 1.51
related parties
Other
**----- End of picture text -----**
## **Reference and Administrative details** |Charity name|Brainbook| |---|---| |Other name the charity uses|| |Registered charity number|1181711| |Charity’s principal address|Brainbook
86 - 90 Paul Street
London
EC2A 4NE| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Christopher Uff||2019 – Present|| ||Alex Alamri||2019 – Present|| ||Hira Rana||2019 - 2020|| ||Priya Rogers||2019 - 2020|| ||Gwenllian Evans||2020 – Present|| ||Duranka Perera||2020 – Present|| ||Nicola Newall||2020 – 2024|| ||Brandon Smith||2020 - 2021|| ||Adam Vacek||2023 - Present|| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved ## **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Gwenllian Ying-Huey Rees Evans **Position (eg Secretary,** Treasurer **Chair, etc) Date** 15/07/2026 **Charity Name No (if any) Brainbook 1181711 Receipts and payments accounts CC16a For the period** Period start date Period end date **To from** 4/7/2024 4/6/2025 |**Section A Receipts and payments**||||| |---|---|---|---|---| |**A1 Receipts**
Donations
**152**
Youtube income
**190**
Website refund
**41**
PayPal GivingFund
**125**
Trustee refund
**377**
**885**
**-**
**-**
**_Sub total_ -**
**_Total receipts_ 885**
**A3 Payments**
Website fees, domain and services
**533**
Schedulingsoftware
**204**
Editingsoftware and resources
**1,027**
Justgivingfee
HRMC
**200**
Fundraisingregulator
**60**
Video editor
**2,364**
Skills and content software/subscription
**1,577**
Virtual office rental
**360**
Currencyconversion/PayPal fees
**33**
Sponsorshipandprizes
Trustee reimbursement
**532**
**_Sub total_ 6,890**
**Camera for content creation**
**-**
**-**
**_Sub total_ -**
**_Total payments_ 6,890**
**_Net of receipts/(payments)_ - 6,005**
**A5 Transfers between funds**
**-**
**A6 Cash funds last year end**
**30,617**
**_Cash funds this year end_ 24,612**
**Unrestricted**
**funds**
**to the nearest £**
**_Sub total_**_(Gross income for AR)_
**A2 Asset and investment sales,**
**(see table).**
**A4 Asset and investment**
**purchases, (see table)**|**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**675**
**-**
**675**
**628**
**-**
**628**
**1,303**
**- 1,303**
**-**
**4,000**
**2,697**
**Restricted**
**funds**|**to the nearest £**
**Endowment**
**funds**|**Total funds**
**to the nearest £**
**152**
**190**
**41**
**125**
**377**
**885**
**-**
**-**
**-**
**885**
**533**
**204**
**1,027**
**-**
**200**
**60**
**2,364**
**1,577**
**360**
**33**
**675**
**532**
**7,565**
**628**
**-**
**628**
**8,193**
**- 7,308**
**-**
**34,617**
**27,309**|**Last year**
**to the nearest £**| |||**-**
**-**
**-**
**-**
**-**|**152**|**1,484**| ||||**190**|**516**| ||||**41**|**-**| ||||**125**|**65**| ||||**377**|| ||||**885**|**2,065**| |||||| |||**-**
**-**
**-**|**-**|| ||||**-**|**-**| ||||**-**|**-**| |||||| |||**-**|**885**|**2,065**| |||||| |||**-**
**-**
**-**
**-**
**-**
**-**|**533**|**784**| ||||**204**|**72**| ||||**1,027**|**4,705**| ||||**-**|**-**| ||||**200**|| ||||**60**|**50**| ||||**2,364**|| ||||**1,577**|**240**| ||||**360**|**422**| ||||**33**|**33**| ||||**675**|| ||||**532**|**52**| ||||**7,565**|**6,358**| |||||| |||**-**
**-**
**-**|**628**|| ||||**-**|| ||||**628**|**-**| |||||| |||**-**|**8,193**|**6,358**| |||||| ||**- 1,303**|**-**
**-**
**-**
**-**|**- 7,308**|**- 4,293**| ||**-**||**-**|**-**| ||**4,000**||**34,617**|**-**| ||**2,697**||**27,309**|**- 4,293**| ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**|**Details**
Turnover
Reserves
**Details**
**Details**
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))|**to nearest £**
**26,725**
**-**
**24,612**
OK
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Unrestricted**
**funds**
**Unrestricted**
**funds**
**Fund to which**
**asset belongs**
**Fund to which**
**asset belongs**
**Fund to which**
**liability relates**|**to nearest £**
**-**
**2,697**
OK
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Restricted**
**funds**
**Restricted**
**funds**
**Amount due**
**(optional)**|**to nearest £**
**Endowment**
**funds**| |---|---|---|---|---| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||OK| |||||**to nearest £**
**Endowment**
**funds**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**Current value**
**(optional)**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**Current value**
**(optional)**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**When due**
**(optional)**| ||||**-**|| ||||**-**|| ||||**-**|| ||||**-**|| ||||**-**|| Signed by one or two trustees on behalf of all the trustees |Signature|Print Name
Gwenllian Evans|Date of
approval| |---|---|---| ||Gwenllian Evans|7/14/2025| ||||