Trustees’ Annual Report for the period
From 7/4/23 Period start date To 6/4/24 Period end date
Charity name: Brainbook
Charity registration number: 1181711
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | Brainbook aims to promote high quality neurosurgical resources for patients, healthcare professionals and medical students that are easily accessible on social media and the web. These resources are to help alleviate patient anxiety about neurosurgical disease and operations, as well as provide educational content for students. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Brainbook engages with the wider neurosurgical patient and professional community through the use of easily digestible short videos and posts on social media. These posts have been created with neurosurgeons to ensure accuracy of information. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | All trustees have confirmed that they have read the guidance and act accordingly. |
Additional information (optional) You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers
Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | In addition to the ongoing social media posts regarding neurosurgical facts and information for the public, Brainbook are engaging in talks with various other charities with a move to create a joint conference between patients and neurosurgeons. We are also trying to create patient information leaflets for various conditions. |
Additional information (optional) You may choose to include further statements where relevant about:
Achievements against objectives set |
Para 1.41 |
|
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | Deficit of £4145 to be taken from unrestricted funds |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Reserves of £1000 shall be held for the purpose of maintaining core costs of the Brainbook website, video editor and shop which are the main regular expenditure. |
| Amount of reserves held | Para 1.22 | £1000 |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | Not as much income this accounting year due to a break in YouTube video creation – significant family and personal issues for the trustee who creates the videos |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | Uncertain about longevity of charity income due to dwindling YouTube video output which leads to less income |
Additional information (optional) You may choose to include further statements where relevant about:
YouTube Donations The charity’s principal sources of funds (including Para 1.47 any fundraising) Investment policy and objectives including any Para 1.46 social investment policy adopted A description of the principal Para 1.46 risks facing the charity Other
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | CIO – Foundation Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Nomination of new trustee can be made by any existing trustee, following which a meeting will be held to discuss the nomination. If agreement is unanimous the nominated trustee will be contacted to assess interest, following which an interview will be performed to determine suitability for role. |
Additional information (optional) You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and training of trustees |
Para 1.51 |
|
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | The trustees oversee the overall handling of the charity as well as give final say/approval over projects. An executive board has been created in order to be the link between trustees and sub-committees. Sub- committees exist with relevant committee leads, which are as follows: Creative/Social Media department: Responsible for creation of graphics, images and posts for upload to YouTube/Instagram/Twitter/Website Editorial: Responsible for creation of scripts for videos and assisting Creative department for content creation Ambassador: Responsible for overseeing the “Brainbook Ambassadors”, who are medical student representatives of different universities that help promote the charity and share information about the latest neurosurgical research and progresses Education: Responsible for creation of educational resources for students, including the Case Based Discussions that have been published on Twitter Research: Responsible for conducting research for peer-reviewed journals on topics in line with our charitable objectives. Sponsorship: This team will work |
| closely with the treasurer to help research, design and write fundraising/grant applications Newsletter: Responsible for creating and distributing the monthly Newsletter Conference: This team will work with the sponsorship and creative team to arrange a national conference aimed at medical students, specifically about neurosurgical education |
||
|---|---|---|
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | Brainbook |
|---|---|
| Other name the charity uses | |
| Registered charity number | 1181711 |
| Charity’s principal address | Brainbook 86 - 90 Paul Street London EC2A 4NE |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Christopher Uff | 2019 – Present | |||
| Alex Alamri | 2019 – Present | |||
| Hira Rana | 2019 - 2020 | |||
| Priya Rogers | 2019 - 2020 | |||
| Gwenllian Evans | 2020 – Present | |||
| Duranka Perera | 2020 – Present | |||
| Nicola Newall | 2020 – 2023 | |||
| Brandon Smith | 2020 - 2021 | |||
| Adam Vacek | 2022 - 2025 | |||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets N/A held in this capacity
Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Gwenllian Ying-Huey Rees Evans Position (eg Secretary, Treasurer Chair, etc) Date 20/08/2025
Charity Name No (if any) Brainbook 1181711 Receipts and payments accounts CC16a For the period Period start date Period end date To from 4/7/2023 4/6/2024
Section A Receipts and payments
| Section A Receipts and payments | ||||
|---|---|---|---|---|
| to the nearest £ A1 Receipts Donations 1,484 Youtube income 516 Shopincome 96 Amazon Smile donation 19 PayPal GivingFund 65 HMRC refund 102 2,281 - - Sub total- Total receipts 2,281 A3 Payments Website fees, domain and services 784 Schedulingsoftware 72 Editingsoftware and resources 4,705 Justgivingfee HRMC Shopfees 58 Fundraisingregulator 50 Zoom subscription 156 Skills software/subscription 84 Virtual office rental 422 Currencyconversion/PayPal fees 44 Trustee reimbursement 52 Sub total 6,426 - - Sub total - Total payments 6,426 Net of receipts/(payments) - 4,145 A5 Transfers between funds - A6 Cash funds last year end - Cash funds this year end - 4,145 Unrestricted funds Sub total(Gross income for AR) A2 Asset and investment sales, (see table). A4 Asset and investment purchases, (see table) |
Restricted funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - |
to the nearest £ Endowment funds |
Total funds to the nearest £ 1,484 516 96 19 65 102 2,281 - - - 2,281 - 784 72 4,705 - - 58 50 156 84 422 44 52 6,426 - - - 6,426 - 4,145 - - - 4,145 |
Last year to the nearest £ |
| - - - - - - - |
1,484 | - | ||
| 516 | - | |||
| 96 | - | |||
| 19 | - | |||
| 65 | - | |||
| 102 | - | |||
| 2,281 | - | |||
| - - - |
- | |||
| - | - | |||
| - | - | |||
| - | 2,281 | - | ||
| - - - - - - - |
- | - | ||
| 784 | - | |||
| 72 | - | |||
| 4,705 | - | |||
| - | - | |||
| - | ||||
| 58 | ||||
| 50 | ||||
| 156 | ||||
| 84 | ||||
| 422 | ||||
| 44 | ||||
| 52 | - | |||
| 6,426 | - | |||
| - - - |
- | |||
| - | ||||
| - | - | |||
| - | 6,426 | - | ||
| - | - - - - |
- 4,145 | - | |
| - | - | - | ||
| - | - | - | ||
| - | - 4,145 | - |
Section B Statement of assets and liabilities at the end of the period
| Categories B1 Cash funds B2 Other monetary assets B3 Investment assets B5 Liabilities B4 Assets retained for the charity’s own use Signed by one or two trustees on behalf of all the trustees |
Details Turnover Reserves Details Details Details Details Signature Total cash funds (agree balances with receipts and payments account(s)) |
Restricted funds to nearest £ to nearest £ 2,281 - - - - 4,145 OK OK Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Cost (optional) - - - - - Cost (optional) - - - - - - - - - - - - - - Print Name Gwenllian Evans Unrestricted funds Unrestricted funds Fund to which asset belongs Fund to which asset belongs Fund to which liability relates Amount due (optional) |
to nearest £ Endowment funds |
|---|---|---|---|
| - | |||
| - | |||
| - | |||
| - | |||
| OK | |||
| to nearest £ Endowment funds |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| When due (optional) |
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| Date of approval |
|||
| Gwenllian Evans | 8/20/2025 | ||
| Website fees a 40 Scheduling software 132.7 HMRC 100 80.65 -86.4 3.61 380.98 Justgiving Fee 126 -148 Editing resources -120 Website domain -1643.36 -821.68 Skills software/subscri -189 -84 AdobeSuite 898.56 -2364 299.52 OneDrive -23.88 Currency conve(+)56.29 Shop fees -43.65 Virtual office -300 |
132.7 | HMRC | 100 |
|---|---|---|---|
| 126 | |||
| Trustee reimbursement Fundraising regulator UberEats?? Zoom subscription |
518.39 |
|---|---|
| 50 | |
| 37.27 -39.77 -143.88 |