## Trustees’ Annual Report for the period From 7/4/23 Period start date To 6/4/24 Period end date Charity name: Brainbook Charity registration number: 1181711 ## Objectives and Activities ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|Brainbook aims to promote high quality
neurosurgical resources for patients,
healthcare professionals and medical
students that are easily accessible on
social media and the web. These resources
are to help alleviate patient anxiety about
neurosurgical disease and operations, as
well as provide educational content for
students.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|Brainbook engages with the wider
neurosurgical patient and professional
community through the use of easily
digestible short videos and posts on social
media. These posts have been created with
neurosurgeons to ensure accuracy of
information.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|All trustees have confirmed that they have
read the guidance and act accordingly.| Additional information (optional) You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other ## Achievements and Performance ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|In addition to the ongoing social media
posts regarding neurosurgical facts and
information for the public, Brainbook are
engaging in talks with various other
charities with a move to create a joint
conference between patients and
neurosurgeons. We are also trying to
create patient information leaflets for
various conditions.| ## Additional information (optional) You may choose to include further statements where relevant about: |
Achievements against
objectives set|
Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## Financial Review |Financial Review||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|Deficit of £4145 to be taken from
unrestricted funds| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|Reserves of £1000 shall be held for the
purpose of maintaining core costs of the
Brainbook website, video editor and shop
which are the main regular expenditure.| |Amount of reserves held|Para 1.22|£1000| |Reasons for holding zero
reserves|Para 1.22|N/A| |Details of fund materially in
deficit|Para 1.24|Not as much income this accounting year
due to a break in YouTube video creation –
significant family and personal issues for
the trustee who creates the videos| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|Uncertain about longevity of charity income
due to dwindling YouTube video output
which leads to less income| Additional information (optional) You may choose to include further statements where relevant about: YouTube Donations The charity’s principal sources of funds (including Para 1.47 any fundraising) Investment policy and objectives including any Para 1.46 social investment policy adopted A description of the principal Para 1.46 risks facing the charity Other ## Structure, Governance and Management |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|CIO – Foundation Constitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|CIO| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Nomination of new trustee can be made by
any existing trustee, following which a
meeting will be held to discuss the
nomination. If agreement is unanimous the
nominated trustee will be contacted to
assess interest, following which an
interview will be performed to determine
suitability for role.| ## Additional information (optional) You may choose to include further statements where relevant about: |
Policies and procedures
adopted for the induction
and training of trustees|
Para 1.51|| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|The trustees oversee the overall handling of
the charity as well as give final say/approval
over projects. An executive board has been
created in order to be the link between
trustees and sub-committees. Sub-
committees exist with relevant committee
leads, which are as follows:

Creative/Social Media department:
Responsible for creation of graphics,
images and posts for upload to
YouTube/Instagram/Twitter/Website

Editorial: Responsible for creation of
scripts for videos and assisting
Creative department for content
creation

Ambassador: Responsible for
overseeing the “Brainbook
Ambassadors”, who are medical
student representatives of different
universities that help promote the
charity and share information about
the latest neurosurgical research and
progresses

Education: Responsible for creation of
educational resources for students,
including the Case Based Discussions
that have been published on Twitter

Research: Responsible for conducting
research for peer-reviewed journals
on topics in line with our charitable
objectives.

Sponsorship: This team will work| |||closely with the treasurer to help
research, design and write
fundraising/grant applications

Newsletter: Responsible for creating
and distributing the monthly
Newsletter

Conference: This team will work with
the sponsorship and creative team to
arrange a national conference aimed
at medical students, specifically about
neurosurgical education| |---|---|---| |Relationship with any
related parties|Para 1.51|| |Other||| ## Reference and Administrative details |Charity name|Brainbook| |---|---| |Other name the charity uses|| |Registered charity number|1181711| |Charity’s principal address|Brainbook
86 - 90 Paul Street
London
EC2A 4NE| ||| ## Names of the charity trustees who manage the charity |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|Trustee name|Office (if any)|Dates acted if not for whole
year|Name of person (or body) entitled to
appoint trustee (ifany)| |---|---|---|---|---| ||Christopher Uff||2019 – Present|| ||Alex Alamri||2019 – Present|| ||Hira Rana||2019 - 2020|| ||Priya Rogers||2019 - 2020|| ||Gwenllian Evans||2020 – Present|| ||Duranka Perera||2020 – Present|| ||Nicola Newall||2020 – 2023|| ||Brandon Smith||2020 - 2021|| ||Adam Vacek||2022 - 2025|| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved Director name Name of trustees holding title to property belonging to the charity Trustee name Dates acted if not for whole year ## Funds held as custodian trustees on behalf of others Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets ## Additional information (optional) Names and addresses of advisers (Optional information) Type of Name Address adviser Name of chief executive or names of senior staff members (Optional information) ## Exemptions from disclosure Reason for non-disclosure of key personnel details ## Other optional information ## Declarations The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees Signature(s) Full name(s) Gwenllian Ying-Huey Rees Evans Position (eg Secretary, Treasurer Chair, etc) Date 20/08/2025 Charity Name No (if any) Brainbook 1181711 Receipts and payments accounts CC16a For the period Period start date Period end date To from 4/7/2023 4/6/2024 ## Section A Receipts and payments |Section A Receipts and payments||||| |---|---|---|---|---| |to the nearest £
A1 Receipts
Donations
1,484
Youtube income
516
Shopincome
96
Amazon Smile donation
19
PayPal GivingFund
65
HMRC refund
102
2,281
-
-
Sub total-
Total receipts 2,281
A3 Payments
Website fees, domain and services
784
Schedulingsoftware
72
Editingsoftware and resources
4,705
Justgivingfee
HRMC
Shopfees
58
Fundraisingregulator
50
Zoom subscription
156
Skills software/subscription
84
Virtual office rental
422
Currencyconversion/PayPal fees
44
Trustee reimbursement
52
Sub total 6,426
-
-
Sub total -
Total payments 6,426
Net of receipts/(payments) - 4,145
A5 Transfers between funds
-
A6 Cash funds last year end
-
Cash funds this year end - 4,145
Unrestricted
funds
Sub total(Gross income for AR)
A2 Asset and investment sales,
(see table).
A4 Asset and investment
purchases, (see table)|Restricted funds
to the nearest £
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-|to the nearest £
Endowment
funds|Total funds
to the nearest £
1,484
516
96
19
65
102
2,281
-
-
-
2,281
-
784
72
4,705
-
-
58
50
156
84
422
44
52
6,426
-
-
-
6,426
- 4,145
-
-
- 4,145|Last year
to the nearest £| |||-
-
-
-
-
-
-|1,484|-| ||||516|-| ||||96|-| ||||19|-| ||||65|-| ||||102|-| ||||2,281|-| |||||| |||-
-
-|-|| ||||-|-| ||||-|-| |||||| |||-|2,281|-| |||||| |||-
-
-
-
-
-
-|-|-| ||||784|-| ||||72|-| ||||4,705|-| ||||-|-| ||||-|| ||||58|| ||||50|| ||||156|| ||||84|| ||||422|| ||||44|| ||||52|-| ||||6,426|-| |||||| |||-
-
-|-|| ||||-|| ||||-|-| |||||| |||-|6,426|-| |||||| ||-|-
-
-
-|- 4,145|-| ||-||-|-| ||-||-|-| ||-||- 4,145|-| ## Section B Statement of assets and liabilities at the end of the period |Categories
B1 Cash funds
B2 Other monetary assets
B3 Investment assets
B5 Liabilities
B4 Assets retained for the
charity’s own use
Signed by one or two trustees on
behalf of all the trustees|Details
Turnover
Reserves
Details
Details
Details
Details
Signature
Total cash funds
(agree balances with receipts and payments
account(s))|Restricted funds
to nearest £
to nearest £
2,281
-
-
-
- 4,145
OK
OK
Restricted funds
to nearest £
to nearest £
-
-
-
-
-
-
-
-
-
-
-
-
Cost (optional)
-
-
-
-
-
Cost (optional)
-
-
-
-
-
-
-
-
-
-
-
-
-
-
Print Name
Gwenllian Evans
Unrestricted
funds
Unrestricted
funds
Fund to which asset
belongs
Fund to which asset
belongs
Fund to which
liability relates
Amount due
(optional)|to nearest £
Endowment
funds| |---|---|---|---| ||||-| ||||-| ||||-| ||||-| ||||OK| ||||to nearest £
Endowment
funds| ||||-| ||||-| ||||-| ||||-| ||||-| ||||-| ||||Current value
(optional)| ||||-| ||||-| ||||-| ||||-| ||||-| ||||Current value
(optional)| ||||-| ||||-| ||||-| ||||-| ||||-| ||||-| ||||-| ||||-| ||||-| ||||When due
(optional)| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| |||Gwenllian Evans|8/20/2025| ||||| |Website fees a
40
Scheduling software
132.7
HMRC
100
80.65
-86.4
3.61
380.98
Justgiving Fee
126
-148
Editing resources
-120
Website domain -1643.36
-821.68
Skills software/subscri
-189
-84
AdobeSuite
898.56
-2364
299.52
OneDrive
-23.88
Currency conve**(+)56.29**
Shop fees
-43.65
Virtual office
-300|132.7|HMRC|100| |---|---|---|---| ||||| ||||126| ||||| |Trustee reimbursement
Fundraising regulator
UberEats??
Zoom subscription|518.39| |---|---| ||| ||50| ||| ||37.27
-39.77
-143.88|