Trustees’ Annual Report for the period
From 01/04/2021 Period start date To 31/03/2022 Period end date
Charity name: Brainbook
Charity registration number: 1181711
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | Brainbook aims to promote high quality neurosurgical resources for patients, healthcare professionals and medical students that are easily accessible on social media and the web. These resources are to help alleviate patient anxiety about neurosurgical disease and operations, as well as provide educational content for students. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Brainbook’s output on YouTube of videos created for patient information and also for student information has increased during this tax year. We have also opened an online shop in order to help raise funds for the charity. Educational courses were created for students and junior doctors aimed at promoting neurosurgical education. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | All trustees have confirmed that they have read the guidance and act accordingly. |
Additional information (optional) You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment
Contribution made by Para 1.38 volunteers Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | It has been a tricky year for the charity given the resurgence of COVID. However, we were able to run some educational neurosurgical courses for young neurosurgery trainees and doctors interested in it. We have also created more Youtube videos for the benefit of patients and relatives to understand neurosurgery and neurosurgical conditions. One video in particular was met with great praise from the patient community and has had roughly 70000 views to date. The charity has expanded their network to as many universities as possible, and we created bite size, easy to understand quizlets for the medical students. |
Additional information (optional) You may choose to include further statements where relevant about:
Achievements against objectives set |
Para 1.41 |
|
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | £26756.2 in unrestricted funds |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Reserves of £1000 shall be held for the purpose of maintaining core costs of the Brainbook website, video editor and shop which are the main regular expenditure. |
| Amount of reserves held | Para 1.22 | £1000 |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | No deficit |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | Nil |
Additional information (optional)
You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including any fundraising) |
Para 1.47 |
Monetary grants from medical subspecialty committees. YouTube Donations Courses |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | CIO – Foundation Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Nomination of new trustee can be made by any existing trustee, following which a meeting will be held to discuss the nomination. If agreement is unanimous the nominated trustee will be contacted to assess interest, following which an interview will be performed to determine suitability for role. |
Additional information (optional) You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and training of trustees |
Para 1.51 |
|
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | The trustees oversee the overall handling of the charity as well as give final say/approval over projects. Sub- committees exist with relevant committee leads, which are as follows: Creative/Social Media department: Responsible for creation of graphics, images and posts for upload to YouTube/Instagram/Twitter/Website Editorial: Responsible for creation of scripts for videos and assisting Creative department for content creation Ambassador: Responsible for overseeing the “Brainbook Ambassadors”, who are medical student representatives of different universities that help promote the charity and share information about the latest neurosurgical research and progresses Education: Responsible for creation of educational resources for students, including the Case Based Discussions that have been published on Twitter Research: Responsible for conducting research for peer- reviewed journals on topics in line with our charitable objectives. Sponsorship: This team will work |
| closely with the treasurer to help research, design and write fundraising/grant applications Newsletter: Responsible for creating and distributing the monthly Newsletter Conference: This team will work with the sponsorship and creative team to arrange a national conference aimed at medical students, specifically about neurosurgical education |
||
|---|---|---|
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | Brainbook |
|---|---|
| Other name the charity uses | |
| Registered charity number | 1181711 |
| Charity’s principal address | Brainbook 86 - 90 Paul Street London EC2A 4NE |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Christopher Uff | 2019 – Present | |||
| Alex Alamri | 2019 – Present | |||
| Hira Rana | 2019 - 2020 | |||
| Priya Rogers | 2019 - 2020 | |||
| Gwenllian Evans | 2020 – Present | |||
| Duranka Perera | 2020 – Present | |||
| Nicola Newall | 2020 – Present | |||
| Brandon Smith | 2020 - 2021 | |||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets N/A held in this capacity
Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Gwenllian Ying-Huey Rees Evans Position (eg Secretary, Treasurer Chair, etc) Date 31/01/2023
Charity Name Brainbook
CC16a
No (if any) 1181711
Receipts and payments accounts
For the period Period start date Period end date To from 4/1/2021 3/31/2022
Section A Receipts and payments
Unrestricted Restricted Endowment funds funds funds
Total funds Last year
| Section A Receipts and payments Unrestricted funds |
Restricted funds |
Endowment funds |
Total funds | Last year |
|---|---|---|---|---|
| A1 Receipts Donations Youtube income 6,133 Shopincome 136 Course income 1,025 Sponsorship/Grants Refunds 1,277 Bill authorisation 397 - 8,968 - - Sub total - Total receipts 8,968 A3 Payments Artist commission Editingsoftware 283 OneDrive 24 Shopfees 96 Skills courses 229 Video resources 69 Virtual office 300 Website 722 YouTube/Instagram Scheduler 175 Account hold PayPal 397 Course costs 3,341 Customs +postage fee 645 HMRC fee 200 JustGivingsubscription 198 Photographyequipment 297 Exchange + PayPal fees 15 Zoom account 144 Bank transfer 1,000 Course refunds 600 Sub total 8,735 - - Sub total - Total payments 8,735 Net of receipts/(payments) 233 A5 Transfers between funds - A6 Cash funds last year end - Cash funds this year end 233 to the nearest £ Sub total(Gross income for AR) A2 Asset and investment sales, (see table). A4 Asset and investment purchases, (see table) |
to the nearest £ 19,965 - - - 1,200 - - - 21,165 - - - 21,165 3,529 3,529 - - - 3,529 17,636 - - 17,636 |
to the nearest £ | to the nearest £ 19,965 6,133 136 1,025 1,200 1,277 397 - 30,133 - - - 30,133 3,529 283 24 96 229 69 300 722 175 397 3,341 645 200 198 297 15 144 1,000 600 12,264 - - - 12,264 17,869 - - 17,869 |
to the nearest £ |
| - - - - - - - - - |
19,965 | - | ||
| 6,133 | - | |||
| 136 | - | |||
| 1,025 | - | |||
| 1,200 | - | |||
| 1,277 | - | |||
| 397 | - | |||
| - | - | |||
| 30,133 | - | |||
| - - - |
- | |||
| - | - | |||
| - | - | |||
| - | 30,133 | - | ||
| - - - - - - - - |
3,529 | - | ||
| 283 | ||||
| 24 | - | |||
| 96 | - | |||
| 229 | - | |||
| 69 | - | |||
| 300 | - | |||
| 722 | ||||
| 175 | ||||
| 397 | - | |||
| 3,341 | ||||
| 645 | ||||
| 200 | ||||
| 198 | ||||
| 297 | ||||
| 15 | ||||
| 144 | ||||
| 1,000 | ||||
| 600 | - | |||
| 12,264 | - | |||
| - - - |
- | |||
| - | ||||
| - | - | |||
| - | 12,264 | - | ||
| 17,636 | - - - - |
17,869 | - | |
| - | - | - | ||
| - | - | - | ||
| 17,636 | 17,869 | - |
Section B Statement of assets and liabilities at the end of the period
| Categories B1 Cash funds B2 Other monetary assets B3 Investment assets B5 Liabilities B4 Assets retained for the charity’s own use Signed by one or two trustees on behalf of all the trustees |
Details Turnover Reserves Details Details Details Camera equipment Lighting equipment Details Signature Total cash funds (agree balances with receipts and payments account(s)) |
to nearest £ to nearest £ 233 17,636 - - - - 233 17,636 OK OK to nearest £ to nearest £ - - - - - - - - - - - - Cost (optional) - - - - - Cost (optional) Unrestricted - Unrestricted - - - - - - - - - - - - - Print Name Gwenllian Evans Unrestricted funds Restricted funds Unrestricted funds Restricted funds Fund to which asset belongs Fund to which asset belongs Fund to which liability relates Amount due (optional) |
to nearest £ Endowment funds |
|---|---|---|---|
| - | |||
| - | |||
| - | |||
| - | |||
| OK | |||
| to nearest £ Endowment funds |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| When due (optional) |
|||
| Date of approval |
|||
| Gwenllian Evans | 1/30/2023 | ||
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
| Report to the trustees On accounts for the year ended Set out on pages |
Charity Name Brainbook |
Charity Name Brainbook |
Charity Name Brainbook |
|---|---|---|---|
| 31/03/2022 | Charity no (if any) |
1181711 | |
| (remember to include the page numbers of additional sheets) |
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/03/2022
Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
-
the accounting records were not kept in accordance with section 130 of the Charities Act; or
-
the accounts did not accord with the accounting records; or
-
the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
- Please delete the words in the brackets if they do not apply.
| Signed: Name: Relevant professional qualification(s) or body (if any): Address: |
Nick Simmons | 02/05/2023 |
|---|---|---|
| Nick Simmons | ||
| Flat 22 A, Top Floor, Adamson Road | ||
| London | ||
| NW3 3HR |
1
Oct 2018
IER
Section B Disclosure
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose .
2
Oct 2018
IER