## **Trustees’ Annual Report for the period** **From 01/04/2021 Period start date To 31/03/2022 Period end date** **Charity name: Brainbook** ## **Charity registration number: 1181711** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**Brainbook aims to promote high quality**
**neurosurgical resources for patients,**
**healthcare professionals and medical**
**students that are easily accessible on**
**social media and the web. These**
**resources are to help alleviate patient**
**anxiety about neurosurgical disease and**
**operations, as well as provide**
**educational content for students.**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**Brainbook’s output on YouTube of**
**videos created for patient information**
**and also for student information has**
**increased during this tax year. We have**
**also opened an online shop in order to**
**help raise funds for the charity.**
**Educational courses were created for**
**students and junior doctors aimed at**
**promoting neurosurgical education.**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**All trustees have confirmed that they**
**have read the guidance and act**
**accordingly.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Contribution made by Para 1.38 volunteers Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**It has been a tricky year for the charity**
**given the resurgence of COVID.**
**However, we were able to run some**
**educational neurosurgical courses for**
**young neurosurgery trainees and**
**doctors interested in it.**
**We have also created more Youtube**
**videos for the benefit of patients and**
**relatives to understand neurosurgery**
**and neurosurgical conditions. One**
**video in particular was met with great**
**praise from the patient community and**
**has had roughly 70000 views to date.**
**The charity has expanded their network**
**to as many universities as possible, and**
**we created bite size, easy to understand**
**quizlets for the medical students.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
Achievements against
objectives set|
Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**£26756.2 in unrestricted funds**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**Reserves of £1000 shall be held for the**
**purpose of maintaining core costs of the**
**Brainbook website, video editor and**
**shop which are the main regular**
**expenditure.**| |Amount of reserves held|Para 1.22|**£1000**| |Reasons for holding zero
reserves|Para 1.22|**N/A**| |Details of fund materially in
deficit|Para 1.24|**No deficit**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**Nil**| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47|
**Monetary grants from medical**
**subspecialty committees.**
**YouTube**
**Donations**
**Courses**| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**CIO – Foundation Constitution**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**CIO**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Nomination of new trustee can be made**
**by any existing trustee, following which**
**a meeting will be held to discuss the**
**nomination. If agreement is unanimous**
**the nominated trustee will be contacted**
**to assess interest, following which an**
**interview will be performed to determine**
**suitability for role.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
Policies and procedures
adopted for the induction
and training of trustees|
Para 1.51|| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|**The trustees oversee the overall handling**
**of the charity as well as give final**
**say/approval over projects. Sub-**
**committees exist with relevant committee**
**leads, which are as follows:**

**Creative/Social Media department:**
**Responsible for creation of**
**graphics, images and posts for**
**upload to**
**YouTube/Instagram/Twitter/Website**

**Editorial: Responsible for creation**
**of scripts for videos and assisting**
**Creative department for content**
**creation**

**Ambassador: Responsible for**
**overseeing the “Brainbook**
**Ambassadors”, who are medical**
**student representatives of different**
**universities that help promote the**
**charity and share information**
**about the latest neurosurgical**
**research and progresses**

**Education: Responsible for**
**creation of educational resources**
**for students, including the Case**
**Based Discussions that have been**
**published on Twitter**

**Research: Responsible for**
**conducting research for peer-**
**reviewed journals on topics in line**
**with our charitable objectives.**

**Sponsorship: This team will work**| |||**closely with the treasurer to help**
**research, design and write**
**fundraising/grant applications**

**Newsletter: Responsible for**
**creating and distributing the**
**monthly Newsletter**

**Conference: This team will work**
**with the sponsorship and creative**
**team to arrange a national**
**conference aimed at medical**
**students, specifically about**
**neurosurgical education**| |---|---|---| |Relationship with any
related parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|Brainbook| |---|---| |Other name the charity uses|| |Registered charity number|1181711| |Charity’s principal address|Brainbook
86 - 90 Paul Street
London
EC2A 4NE| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Christopher Uff||2019 – Present|| ||Alex Alamri||2019 – Present|| ||Hira Rana||2019 - 2020|| ||Priya Rogers||2019 - 2020|| ||Gwenllian Evans||2020 – Present|| ||Duranka Perera||2020 – Present|| ||Nicola Newall||2020 – Present|| ||Brandon Smith||2020 - 2021|| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved ## **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Gwenllian Ying-Huey Rees Evans **Position (eg Secretary,** Treasurer **Chair, etc) Date** 31/01/2023 **Charity Name Brainbook** **CC16a** **No (if any) 1181711** ## **Receipts and payments accounts** **For the period** Period start date Period end date **To from** 4/1/2021 3/31/2022 ## **Section A Receipts and payments** **Unrestricted Restricted Endowment funds funds funds** **Total funds Last year** |**Section A Receipts and payments**
**Unrestricted**
**funds**|**Restricted**
**funds**|**Endowment**
**funds**|**Total funds**|**Last year**| |---|---|---|---|---| |**A1 Receipts**
Donations
Youtube income
**6,133**
Shopincome
**136**
Course income
**1,025**
Sponsorship/Grants
Refunds
**1,277**
Bill authorisation
**397**
**-**
**8,968**
**-**
**-**
**_Sub total_ -**
**_Total receipts_ 8,968**
**A3 Payments**
Artist commission
Editingsoftware
**283**
OneDrive
**24**
Shopfees
**96**
Skills courses
**229**
Video resources
**69**
Virtual office
**300**
Website
**722**
YouTube/Instagram Scheduler
**175**
Account hold PayPal
**397**
Course costs
**3,341**
Customs +postage fee
**645**
HMRC fee
**200**
JustGivingsubscription
**198**
Photographyequipment
**297**
Exchange + PayPal fees
**15**
Zoom account
**144**
Bank transfer
**1,000**
Course refunds
**600**
**_Sub total_ 8,735**
**-**
**-**
**_Sub total_ -**
**_Total payments_ 8,735**
**_Net of receipts/(payments)_ 233**
**A5 Transfers between funds**
**-**
**A6 Cash funds last year end**
**-**
**_Cash funds this year end_ 233**
**to the nearest £**
**_Sub total_**_(Gross income for AR)_
**A2 Asset and investment sales,**
**(see table).**
**A4 Asset and investment**
**purchases, (see table)**|**to the nearest £**
**19,965**
**-**
**-**
**-**
**1,200**
**-**
**-**
**-**
**21,165**
**-**
**-**
**-**
**21,165**
**3,529**
**3,529**
**-**
**-**
**-**
**3,529**
**17,636**
**-**
**-**
**17,636**|**to the nearest £**|**to the nearest £**
**19,965**
**6,133**
**136**
**1,025**
**1,200**
**1,277**
**397**
**-**
**30,133**
**-**
**-**
**-**
**30,133**
**3,529**
**283**
**24**
**96**
**229**
**69**
**300**
**722**
**175**
**397**
**3,341**
**645**
**200**
**198**
**297**
**15**
**144**
**1,000**
**600**
**12,264**
**-**
**-**
**-**
**12,264**
**17,869**
**-**
**-**
**17,869**|**to the nearest £**| |||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**19,965**|**-**| ||||**6,133**|**-**| ||||**136**|**-**| ||||**1,025**|**-**| ||||**1,200**|**-**| ||||**1,277**|**-**| ||||**397**|**-**| ||||**-**|**-**| ||||**30,133**|**-**| |||||| |||**-**
**-**
**-**|**-**|| ||||**-**|**-**| ||||**-**|**-**| |||||| |||**-**|**30,133**|**-**| |||||| |||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**3,529**|**-**| ||||**283**|| ||||**24**|**-**| ||||**96**|**-**| ||||**229**|**-**| ||||**69**|**-**| ||||**300**|**-**| ||||**722**|| ||||**175**|| ||||**397**|**-**| ||||**3,341**|| ||||**645**|| ||||**200**|| ||||**198**|| ||||**297**|| ||||**15**|| ||||**144**|| ||||**1,000**|| ||||**600**|**-**| ||||**12,264**|**-**| |||||| |||**-**
**-**
**-**|**-**|| ||||**-**|| ||||**-**|**-**| |||||| |||**-**|**12,264**|**-**| |||||| ||**17,636**|**-**
**-**
**-**
**-**|**17,869**|**-**| ||**-**||**-**|**-**| ||**-**||**-**|**-**| ||**17,636**||**17,869**|**-**| ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**
Signed by one or two trustees on
behalf of all the trustees|**Details**
Turnover
Reserves
**Details**
**Details**
**Details**
Camera equipment
Lighting equipment
**Details**
Signature
**_Total cash funds_**
(agree balances with receipts and payments
account(s))|**to nearest £**
**to nearest £**
**233**
**17,636**
**-**
**-**
**-**
**-**
**233**
**17,636**
OK
OK
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
Unrestricted
**-**
Unrestricted
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
Print Name
Gwenllian Evans
**Unrestricted**
**funds**
**Restricted**
**funds**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Fund to which**
**asset belongs**
**Fund to which**
**asset belongs**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**|**to nearest £**
**Endowment**
**funds**| |---|---|---|---| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**to nearest £**
**Endowment**
**funds**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| |||Gwenllian Evans|1/30/2023| ||||| ## **Independent examiner's report on the accounts** ## **Section A Independent Examiner’s Report** |**Report to the trustees**
**On accounts for the year**
**ended**
**Set out on pages**|Charity Name
**Brainbook**|Charity Name
**Brainbook**|Charity Name
**Brainbook**| |---|---|---|---| ||||| ||**31/03/2022**|**Charity no**
**(if any)**|**1181711**| ||||| ||(remember to include the page numbers of additional sheets)||| I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/03/2022 **Responsibilities and** As the charity's trustees, you are responsible for the preparation of the **basis of report** accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention in connection with the examination which gives me cause to believe that in, any material respect: - the accounting records were not kept in accordance with section 130 of the Charities Act; or - the accounts did not accord with the accounting records; or - the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. * _Please delete the words in the brackets if they do not apply._ |**Signed:**
**Name:**
**Relevant professional**
**qualification(s) or body**
**(if any):**
**Address:**|Nick Simmons|02/05/2023| |---|---|---| |||| ||Nick Simmons|| |||| |||| |||| ||Flat 22 A, Top Floor, Adamson Road|| ||London|| ||NW3 3HR|| 1 **Oct 2018** **IER** ## **Section B Disclosure** Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** . 2 **Oct 2018** **IER**