Trustees’ Annual Report for the period
From 1 April 2024 Period start date To 31 March 2025 Period end date
Charity name: Cylch Meithrin Talhaiarn
Charity registration number: 1181684
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To provide sessional care and early years education through the medium of Welsh to children aged four and under. Children from all backgrounds are welcomed. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
The Cylch is situated in a small rural village and sits in the grounds of a primary school. It provides parents with childcare close to home, 4 days a week. This enables parents to work and children to thrive in a holistic learning environment. The Cylch has equipment such as, toys and resources which reflect the developmental needs and the age range of the children. Activities for children reflect the Foundation Phase (the national early years curriculum in Wales) so that the Cylch can ensure that each child receives the best possible start in all aspects of his/her education. Activities include singing, arts and crafts, cooking and role-play and there is an emphasis on learning through play. The staff are trained and experienced to ensure that consideration is given to each individual child’s developing needs, so that personal, social, emotional and physical development are encouraged and supported alongside language development. Careful attention has been given to planning the outside play areas, so that the Cylch can offer children opportunities for stimulating activities in the open air. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | Trustees of the Cylch are aware of their responsibility to ensure public benefit. The Cylch welcomes children from all backgrounds both inside and outside the village and aims to support parents with childcare needs. Weekly playgroup ‘Ti a fi’ sessions are also held for parents with babies and toddlers to forge good links with the community and support new parents. |
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Additional information (optional)
You may choose to include further statements where relevant about:
| Contribution made by volunteers |
Para 1.38 | Cylch Meithrin Talhaiarn is managed by a committee of volunteers, including the registered person, chairperson, treasurer, vice treasurer and secretary. |
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Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Many children who attend the Cylch come from English-speaking backgrounds. The Cylch provides activities and games through the medium of Welsh, so that when the children move up to the bilingual school, they are familiar with many everyday words, phrases, greetings and questions in Welsh. The school benefits from the Cylch, as most children who attend the Cylch will then go on to attend the school. The Cylch joins the school for many activities, for example sports days and village parades, to help prepare the children for school and ensure a smooth transition. After facing many problems during 2023- 2024, a decision was taken to change the hours of the Cylch and open up the Cylch to children from 18 months. We also applied to offer Flying Start funded places to two year olds. We feel positive that those changes will ultimately help us to grow numbers and ensure the Cylch is sustainable. |
Additional information (optional)
You may choose to include further statements where relevant about:
| Performance of fundraising activities against objectives set |
Para 1.41 | During the period 2024-2025 we held several fundraisers, including an advent raffle, a name the Easter Bunny event and our annual village duck race. We were also fortunate to have a parent raise money for us by doing a sponsored climb |
|---|---|---|
in Snowdonia. In total, we were able to raise £1,764, which was over double what we raised the previous year.
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | 1 April 2024: £1,368.65 31 March 2025: £1,040.96. Income: £26,168.88 Expenditure: £26,496.57 |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The charity trustees have decided that it is appropriate to operate without holding any reserves. We reached this decision because the terms attached to much of the funding we receive does not allow any of this money to be set aside for reserves. |
| Amount of reserves held | Para 1.22 | 0 |
| Reasons for holding zero reserves |
Para 1.22 | Because of our size the trustees have decided that it is in the best interests of the charity not to hold any reserves at the moment, but to spend all of its budget on salaries and resources. We will continue to review this policy. |
| Additional information (optional) You may choose to include further statements |
Additional information (optional) You may choose to include further statements |
where relevant about: |
|---|---|---|
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | The Cylch’s principal source of funds is from fees paid by parents or funding from the three-year-old education grant and the Childcare offer for Wales. However, during the period 2024-2025, we also received additional grants from Mudiad Meithrin, which were primarily put towards staffing costs, and a Small Capital grant from Conwy County Council, which we used to buy resources for the setting. We also ran three fundraising event. |
| A description of the principal risks facing the charity |
Para 1.46 | Attracting enough children to the setting to make the Cylch sustainable, as we are a small village. However, we feel confident that being able to offer Flying Start funding to two year olds will make a big difference in the future. |
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Structure, Governance and Management
| Description of charity’s trusts: |
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|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Quality of Care document |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO foundation |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustees are nominated and elected by the committee. |
Additional information (optional)
You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | There are policies on complaints handling, conflicting interests, paying staff, risk management. |
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | Cylch Meithrin Talhaiarn comes under the Mudiad Meithrin, the principal provider of Welsh-medium care and early years education in Wales. Mudiad Meithrin provides support and guidance, including policies and procedures for safeguarding and employment law. |
| Relationship with any related parties |
Para 1.51 | Cylch Meithrin Talhaiarn sits in the grounds of the village primary school, Ysgol Talhaiarn, and there are strong links between the school and the Cylch. |
| Other | The Care Inspectorate Wales and Estyn are the bodies which inspects and ensures the quality of childcare provision in Wales. |
Reference and Administrative details
| Charityname | Cylch Meithrin Talhaiarn |
|---|---|
| Other name the charityuses | |
| Registered charitynumber | 1181684 |
| Charity’s principal address | Cylch Meithrin Talhaiarn Ysgol Talhaiarn Church Street Llanfair Talhaiarn Conwy LL22 8SD |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Amy Elizabeth Griggs Carlander |
Chairperson | Cylch Meithrin Talhaiarn Committee |
||
| Bethan Marie Barclay |
Registered person | Cylch Meithrin Talhaiarn Committee |
||
| Craig Thomas | Secretary | From March 2025 | Cylch Meithrin Talhaiarn Committee |
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| Cathrine Louise Lloyd |
Vice treasurer | From March 2025 | Cylch Meithrin Talhaiarn Committee |
|
Cylch Meithrin Talhaiarn – Annual Accounts 1[st] April 2024 – 31[st] March 2025
| Receipts | Fees | 3,386 |
|---|---|---|
| Grants | 20,324 | |
| Fundraising | 1,764 | |
| Childcare Funding | 325 | |
| Other | 369.88 | |
| 26,168.88 | ||
| Payments | Salaries | 16,603.57 |
| Payroll services | 120 | |
| Toys/Equipment | 6,208.07 | |
| Subscriptions | 215 | |
| Other payments | 3,337,58 | |
| Food | 12.35 | |
| 26,496.57 | ||
| Balance as at | 1 April 2024 | 1,368.65 |
| Receipts | 26,168.88 | |
| Payments | 26,496.57 | |
| Balance as at | 31 March 2025 | 1,040.96 |
Cylch Meithrin Talhaiarn- Annual Accounts I" April 2024- 31. March 2025 Receipts 3,386 Xl,324 1.764 325 369.88 Grants Fundraig Childcare Fundin8 26,168.88 Payments salar Payroll services ToyslEquipment Subscriptions Other payments Food 16,603.57 120 6,208.07 215 3,337.58 12.35 26A96.57 Balance as at l April 2024 1.368.65 Receipts 26.168.88 Payments 26,496.57 Balance as at 31 March 2025 1.040.%