2024-03-31-accounts - Cylch Meithrin Talhaiarn

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Trustees’ Annual Report for the period

From 1 April 2023 Period start date To 31 March 2024 Period end date

Charity name: Cylch Meithrin Talhaiarn

Charity registration number: 1181684

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	To provide sessional care and early years education through the medium of Welsh to children aged between two and four. Children from all backgrounds are welcomed.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	The Cylch is situated in a small rural village and sits in the grounds of a primary school. It provides parents with childcare close to home, 4-5 days a week, from 9-11.30am for younger children and 9-12pm for nursery age children, who then go on to attend school in the afternoon. This enables parents to work and children to thrive in a holistic learning environment. The Cylch has equipment such as, toys and resources which reflect the developmental needs and the age range of the children. Activities for children reflect the Foundation Phase (the national early years curriculum in Wales) so that the Cylch can ensure that each child receives the best possible start in all aspects of his/her education. Activities include singing, arts and crafts, cooking and role-play and there is an emphasis on learning through play. The staff are trained and experienced to ensure that consideration is given to each individual child’s developing needs, so that personal, social, emotional and physical development are encouraged and supported alongside language development. Careful attention has been given to planning the outsideplay areas, so that

		the Cylch can offer children opportunities for stimulating activities in the open air.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	Trustees of the Cylch are aware of their responsibility to ensure public benefit. The Cylch welcomes children from all backgrounds both inside and outside the village and aims to support parents with childcare needs. Weekly playgroup ‘Ti a fi’ sessions are also held for parents with babies and toddlers to forge good links with the community and support new parents. The Cylch also seeks to support the local community where possible, for example by buying fruit for the children’s snacks from the village shop.

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Contribution made by volunteers	Para 1.38	Cylch Meithrin Talhaiarn is managed by a committee of volunteers, including the registered person, chairperson, vice chairperson, treasurer, vice treasurer and secretary.

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	Many children who attend the Cylch come from English-speaking backgrounds. The Cylch provides activities and games through the medium of Welsh, so that when the children move up to the bilingual school, they are familiar with many everyday words, phrases, greetings and questions in Welsh. The school benefits from the Cylch, as most children who attend the Cylch will then go on to attend the school. The Cylch joins the school for many activities, for example sports days and village parades, to help prepare the children for school and ensure a smooth transition. After facing many problems during 2023- 2024, we now feel positive about the future, with growing numbers of children attending the Cylch and Ti a Fi parent- toddlergroup.

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Performance of fundraising activities against objectives	Para 1.41	During the period 2023-2024 we were unable to hold our usual advent fundraiser due to staff illness, however we did hold a fundraiser in the summer

set		which raised £868.50. This exceeded the amount we raised at a similar event the previous year, although overall our yearly fundraising total was less than the previous year.

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	1 April 2023: £5,556.94 31 March 2024: £1,368.65. Income: £18,737.71 Expenditure: £ 22,926
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	The charity trustees have decided that it is appropriate to operate without holding any reserves. We reached this decision because the terms attached to much of the funding we receive does not allow any of this money to be set aside for reserves.
Amount of reserves held	Para 1.22	0
Reasons for holding zero reserves	Para 1.22	Because of our size the trustees have decided that it is in the best interests of the charity not to hold any reserves at the moment, but to spend all of its budget on salaries and resources. We will continue to review this policy.

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The charity’s principal sources of funds (including any fundraising)	Para 1.47	The Cylch’s principal source of funds is from fees paid by parents or funding from the three-year-old education grant and the Childcare offer for Wales. However, during the period 2023-2024, we also received additional grants from Conwy Borough Council. These were primarily put towards staffing costs and resources for the setting. We also ran one fundraising event.
A description of the principal risks facing the charity	Para 1.46	This was not an easy year for the charity, with long-term staff illness resulting in increased staffing costs. Low numbers of children attending during this period also created additional problems and meant that we had to reduce the number of days the Cylch was open.

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Quality of Care document
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	CIO foundation
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Trustees are nominated and elected by the committee.

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Policies and procedures adopted for the induction and training of trustees	Para 1.51	There are policies on complaints handling, conflicting interests, paying staff, risk management.
The charity’s organisational structure and any wider network with which the charity works	Para 1.51	Cylch Meithrin Talhaiarn comes under the Mudiad Meithrin, the principal provider of Welsh-medium care and early years education in Wales. Mudiad Meithrin provides support and guidance, including policies and procedures for safeguarding and employment law.
Relationship with any related parties	Para 1.51	Cylch Meithrin Talhaiarn sits in the grounds of the village primary school, Ysgol Talhaiarn, and there are strong links between the school and the Cylch.
Other		The Care Inspectorate Wales and Estyn are the bodies which inspects and ensures the quality of childcare provision in Wales.

Reference and Administrative details

Charityname	Cylch Meithrin Talhaiarn
Other name the charityuses
Registered charitynumber	1181684
Charity’s principal address	Cylch Meithrin Talhaiarn Ysgol Talhaiarn Church Street Llanfair Talhaiarn Conwy LL22 8SD

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Name of person (or body) entitled to appoint trustee (ifany)
Amy Elizabeth Griggs Carlander	Chairperson	Cylch Meithrin Talhaiarn Committee
Bethan Marie Barclay	Registered person	Cylch Meithrin Talhaiarn Committee

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