2022-04-05-accounts

Trustees’ Annual Report for the period

From 1 April 2021 Period start date To 31 March 2022 Period end date

Charity name: Cylch Meithrin Talhaiarn

Charity registration number: 1181684

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	To provide sessional care and early years education through the medium of Welsh to children aged between two and four. Children from all backgrounds are welcomed.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	The Cylch is situated in a small rural village and sits in the grounds of a primary school. It provides parents with childcare close to home, five days a week, from 9-11.30am for younger children and 9-12pm for nursery age children, who then go on to attend school in the afternoon. This enables parents to work and children to thrive in a holistic learning environment. The Cylch has equipment such as, toys and resources which reflect the developmental needs and the age range of the children. Activities for children reflect the Foundation Phase (the national early years curriculum in Wales) so that the Cylch can ensure that each child receives the best possible start in all aspects of his/her education. Activities include singing, arts and crafts, cooking and role-play and there is an emphasis on learning through play. The staff are trained and experienced to ensure that consideration is given to each individual child’s developing needs, so that personal, social, emotional and physical development are encouraged and supported alongside language development. Careful attention has been given to planning the outsideplay areas, so that

		the Cylch can offer children opportunities for stimulating activities in the open air.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	Trustees of the Cylch are aware of their responsibility to ensure public benefit. The Cylch welcomes children from all backgrounds both inside and outside the village and aims to support parents with childcare needs. Weekly playgroup ‘Ti a fi’ sessions are also held for parents with babies and toddlers to forge good links with the community and support new parents. The Cylch also seeks to support the local community where possible, for example by buying fruit for the children’s **snacks from the village shop. **

Additional information (optional) You may choose to include further statements	Additional information (optional) You may choose to include further statements	where relevant about:
Contribution made by volunteers	Para 1.38	Cylch Meithrin Talhaiarn is managed by a committee of volunteers, including the registered person, chairperson, treasurer, vice treasurer and secretary.

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	Many children who attend the Cylch come from English-speaking backgrounds. The Cylch provides activities and games through the medium of Welsh, so that when the children move up to the bilingual school, they are familiar with many everyday words, phrases, greetings and questions in Welsh. The school benefits from the Cylch, as most children who attend the Cylch will then go on to attend the school. The Cylch joins the school for many activities, for example sports days and village parades, to help prepare the children for school and ensure a smooth transition.

Additional information (optional) You maychoose to include further statements	Additional information (optional) You maychoose to include further statements	where relevant about:
Performance of fundraising activities against objectives set	Para 1.41	During the period 2021-2022 we were still subject to many restrictions due to Covid, so were unable to run big summer fundraising activities as we usually would. However, we did re-start fundraising activities in December 2021 with an Advent raffle.

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	1 April 2021: £6945.02 31 March 2022: £24330.40 Income: £21791.75 Expenditure: £24330.40
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	The charity trustees have decided that it is appropriate to operate without holding any reserves. We reached this decision because the terms attached to much of the funding we receive does not allow any of this money to be set aside for reserves.
Amount of reserves held	Para 1.22	0
Reasons for holding zero reserves	Para 1.22	Because of our size the trustees have decided that it is in the best interests of the charity not to hold any reserves at the moment, but to spend all of its budget on salaries and resources. We will continue to review this policy.

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47	The Cylch’s principal source of funds is from fees paid by parents or funding from the three-year-old education grant. However, we needed additional support during 2021-2022 due to the impacts of Covid. We therefore applied for and received grants from HMRC (the furlough scheme), Conwy Borough Council and Mudiad Meithrin. These were put towards staffing costs and PPE equipment. Under normal circumstances, we also run a couple of big fundraising events each year.
A description of the principal risks facing the charity	Para 1.46	Because of Covid we were unable to run some of our fundraising events, which meant a drop in income and also limited our ability to promote the Cylch and engage with the community about what we offer. There were also many additional costs associated with PPE during this period. Covid restrictions meant that we were unable to open our parent and baby/toddler group at the same time as we re-opened the Cylch. Traditionally, many of the children who attend this group go on to enrol in the Cylch, so the number of children we have registered with us has dropped. However, since we have been able to reopen the parent/toddler group and engage in community fundraising events, we hope that numbers will rise again.

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Quality of Care document
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	CIO foundation
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Trustees are nominated and elected by the committee.

Additional information (optional)

You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51	There are policies on complaints handling, conflicting interests, paying staff, risk management.
The charity’s organisational structure and any wider network with which the charity works	Para 1.51	Cylch Meithrin Talhaiarn comes under the Mudiad Meithrin, the principal provider of Welsh-medium care and early years education in Wales. Mudiad Meithrin provides support and guidance, including policies and procedures for safeguarding and employment law.
Relationship with any related parties	Para 1.51	Cylch Meithrin Talhaiarn sits in the grounds of the village primary school, Ysgol Talhaiarn, and there are strong links between the school and the Cylch.
Other		The Care Inspectorate Wales and Estyn are the bodies which inspects and ensures the quality of childcare provision in Wales.

Reference and Administrative details

Charityname	Cylch Meithrin Talhaiarn
Other name the charityuses
Registered charitynumber	1181684
Charity’s principal address	Y CABAN YSGOL TALHAIARN STRYD YR EGLWYS LLANFAIR TALHAIARN CONWY LL22 8SD

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole **year **	Name of person (or body) entitled to appoint trustee (ifany)
	Amy Elizabeth Griggs Carlander	Chairperson
	Bethan Marie Barclay	Registered person

Declarations The trustees declare that they have approved the trustees, report above. Signod on behalf of the charity's trustees Signaturols) Lrf Full name{s Position {eg Secretary, Chair. et¢) Amy Carfander Chairperson Bet an Barclay Registered person Date l£lo

Cylch Meithrin Talhaiarn- Annual Accounts l April 2021 to 31 March2022 Bank balance as at l April 2021 £ 6945.02 INCOME Fees 2013.00 BACS 3462.50 Grants 16181.91 Other 134.34 TOTAL 21791.75 EXPENDITURE Salaries 22315.82 Toys/Equipment 1022.06 Subscriptions 35.00 Petty Cash 260.00 Other payments 697.52 TOTAL 24330.40 Bank balance as at 31 March 2022 £ 4406.37 Audited by Mrs Janet Spence