## **Trustees’ Annual Report for the period** **From 1 April 2021 Period start date To 31 March 2022 Period end date** ## **Charity name: Cylch Meithrin Talhaiarn** ## **Charity registration number: 1181684** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**To provide sessional care and early years**
**education through the medium of Welsh**
**to children aged between two and four.**
**Children from all backgrounds are**
**welcomed.**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|**The Cylch is situated in a small rural**
**village and sits in the grounds of a**
**primary school. It provides parents with**
**childcare close to home, five days a**
**week, from 9-11.30am for younger**
**children and 9-12pm for nursery age**
**children, who then go on to attend school**
**in the afternoon. This enables parents to**
**work and children to thrive in a holistic**
**learning environment.**
**The Cylch has equipment such as, toys**
**and resources which reflect the**
**developmental needs and the age range**
**of the children. Activities for children**
**reflect the Foundation Phase (the**
**national early years curriculum in**
**Wales) so that the Cylch can ensure that**
**each child receives the best possible**
**start in all aspects of his/her education.**
**Activities include singing, arts and crafts,**
**cooking and role-play and there is an**
**emphasis on learning through play. The**
**staff are trained and experienced to**
**ensure that consideration is given to**
**each individual child’s developing needs,**
**so that personal, social, emotional and**
**physical development are encouraged**
**and supported alongside language**
**development.**
**Careful attention has been given to**
**planning the outsideplay areas, so that**| |||**the Cylch can offer children opportunities**
**for stimulating activities in the open air.**| |---|---|---| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**Trustees of the Cylch are aware of their**
**responsibility to ensure public benefit.**
**The Cylch welcomes children from all**
**backgrounds both inside and outside the**
**village and aims to support parents with**
**childcare needs. Weekly playgroup ‘Ti a**
**fi’ sessions are also held for parents with**
**babies and toddlers to forge good links**
**with the community and support new**
**parents. The Cylch also seeks to support**
**the local community where possible, for**
**example by buying fruit for the children’s**
**snacks from the village shop. **| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |Contribution made by
volunteers|Para 1.38|**Cylch Meithrin Talhaiarn is managed by a**
**committee of volunteers, including the**
**registered person, chairperson, treasurer,**
**vice treasurer and secretary.**| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**Many children who attend the Cylch**
**come from English-speaking**
**backgrounds. The Cylch provides**
**activities and games through the medium**
**of Welsh, so that when the children move**
**up to the bilingual school, they are**
**familiar with many everyday words,**
**phrases, greetings and questions in**
**Welsh. The school benefits from the**
**Cylch, as most children who attend the**
**Cylch will then go on to attend the**
**school. The Cylch joins the school for**
**many activities, for example sports days**
**and village parades, to help prepare the**
**children for school and ensure a smooth**
**transition.**| |**Additional information (optional)**
You maychoose to include further statements|**Additional information (optional)**
You maychoose to include further statements|where relevant about:| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|**During the period 2021-2022 we were still**
**subject to many restrictions due to**
**Covid, so were unable to run big summer**
**fundraising activities as we usually**
**would. However, we did re-start**
**fundraising activities in December 2021**
**with an Advent raffle.**| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**1 April 2021: £6945.02**
**31 March 2022: £24330.40**
**Income: £21791.75**
**Expenditure: £24330.40**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**The charity trustees have decided that it**
**is appropriate to operate without holding**
**any reserves. We reached this decision**
**because the terms attached to much of**
**the funding we receive does not allow**
**any of this money to be set aside for**
**reserves.**| |Amount of reserves held|Para 1.22|**0**| |Reasons for holding zero
reserves|Para 1.22|**Because of our size the trustees have**
**decided that it is in the best interests of**
**the charity not to hold any reserves at the**
**moment, but to spend all of its budget on**
**salaries and resources. We will continue**
**to review this policy.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**The Cylch’s principal source of funds is**
**from fees paid by parents or funding from**
**the three-year-old education grant.**
**However, we needed additional support**
**during 2021-2022 due to the impacts of**
**Covid. We therefore applied for and**
**received grants from HMRC (the furlough**
**scheme), Conwy Borough Council and**
**Mudiad Meithrin. These were put towards**
**staffing costs and PPE equipment.**
**Under normal circumstances, we also run**
**a couple of big fundraising events each**
**year.**| |---|---|---| |A description of the principal
risks facing the charity|Para 1.46|**Because of Covid we were unable to run**
**some of our fundraising events, which**
**meant a drop in income and also limited**
**our ability to promote the Cylch and**
**engage with the community about what**
**we offer. There were also many additional**
**costs associated with PPE during this**
**period. Covid restrictions meant that we**
**were unable to open our parent and**
**baby/toddler group at the same time as**
**we re-opened the Cylch. Traditionally,**
**many of the children who attend this**
**group go on to enrol in the Cylch, so the**
**number of children we have registered**
**with us has dropped. However, since we**
**have been able to reopen the**
**parent/toddler group and engage in**
**community fundraising events, we hope**
**that numbers will rise again.**| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Quality of Care document**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**CIO foundation**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Trustees are nominated and elected by**
**the committee.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|**There are policies on complaints**
**handling, conflicting interests, paying**
**staff, risk management.**| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|**Cylch Meithrin Talhaiarn comes under the**
**Mudiad Meithrin, the principal provider of**
**Welsh-medium care and early years**
**education in Wales. Mudiad Meithrin**
**provides support and guidance, including**
**policies and procedures for safeguarding**
**and employment law.**| |Relationship with any related
parties|Para 1.51|**Cylch Meithrin Talhaiarn sits in the**
**grounds of the village primary school,**
**Ysgol Talhaiarn, and there are strong**
**links between the school and the Cylch.**| |Other||**The Care Inspectorate Wales and Estyn**
**are the bodies which inspects and**
**ensures the quality of childcare provision**
**in Wales.**| ## **Reference and Administrative details** |Charityname|Cylch Meithrin Talhaiarn| |---|---| |Other name the charityuses|| |Registered charitynumber|1181684| |Charity’s principal address|Y CABAN
YSGOL TALHAIARN
STRYD YR EGLWYS
LLANFAIR TALHAIARN
CONWY
LL22 8SD| ||| ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Amy Elizabeth
Griggs Carlander|Chairperson||| ||Bethan Marie
Barclay|Registered person||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| Declarations The trustees declare that they have approved the trustees, report above. Signod on behalf of the charity's trustees Signaturols) Lrf Full name{s Position {eg Secretary, Chair. et¢) Amy Carfander Chairperson Bet an Barclay Registered person Date l£lo Cylch Meithrin Talhaiarn- Annual Accounts l April 2021 to 31 March2022 Bank balance as at l April 2021 £ 6945.02 INCOME Fees 2013.00 BACS 3462.50 Grants 16181.91 Other 134.34 TOTAL 21791.75 EXPENDITURE Salaries 22315.82 Toys/Equipment 1022.06 Subscriptions 35.00 Petty Cash 260.00 Other payments 697.52 TOTAL 24330.40 Bank balance as at 31 March 2022 £ 4406.37 Audited by Mrs Janet Spence