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2024-03-31-accounts

Trustees’ Annual Report for the period

From Period start date 1[st] April 2023 To Period end date 31[st] March 2024

Charity name: Cylch Meithrin Clocaenog

Charity registration number: 1181609

Objectives and Activities

SORP reference
Summary of the purposes of
the charity as set out in its
governing document		 Para 1.17 The object of the CIO is to advance and
promote the education of mainly but not
exclusively pre-school children in
Clocaenog through the medium of the
Welsh language.
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.		 Para 1.17 and
1.19		 Cylch Meithrin Clocaenog provides
childcare/education through the medium of
Welsh, which is of a high standard, flexible
and affordable to parents and guardians.
We offer this care to children over the age
of two until they go to full time school, the
sessions aim to develop children's skills
and understanding through play.
We deliver care in safe and stimulating
environments, where children can benefit
from a variety of activities and play
experiences, which enables them to
develop and learn to their full potential. We
strive to meet each child's individual needs
and Cylch Meithrin Clocaenog is committed
to provide appropriate support which meets
the needs of every child. Our priority is
every child’s happiness.
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity		 Para 1.18 The trustees have read and had regard to
the guidance issued by the Charity
Commission on public benefit.

Commission on public benefit

Additional information (optional) You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other

Achievements and Performance

SORP reference The childcare service is provided during school term time. Monday, Wednesday & Friday 9.00 - 15.00 Tuesday & Thursday 11.30 - 15.00 Summary of the main

achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.		 Para 1.20 Our essential services have enabled
parents to return to work. Once children
have started school we have had many
families rely on Cylch Meithrin Clocaenog
to provide wrap around care/ education.
The children attend school in the morning
and then come directly to Cylch, they then
have the option of being collected by family
at 3 o’clock or continuing on to the after-
school club at Ysgol Carreg Emlyn until
5:15pm. The committee have worked
tirelessly and free of charge to keep the
Cylch Meithrin Clocaenog Charity running
as we feel it is of great benefit to our rural
community and provides a crucial service
that promotes the Welsh language whilst
supporting families and their children, so
that they receive a high standard of care
and education at an affordable price.

Additional information (optional)

Additional information (optional) Additional information (optional) Additional information (optional)
You may choose to include further statements where relevant about:
Achievements against
objectives set		 Para 1.41 The Cylch was recognised as ‘Wales’ best
small Cylch’ in October 2023.
Performance of fundraising
activities against objectives
set		 Para 1.41
Investment performance
against objectives		 Para 1.41

Other

Financial Review

Financial Review
Review of the charity’s
financial position at the end
of the period		 Para 1.21 The charity has had two grants this year,
totaling £7202. The amount of fundraising
we have been able to do amounts to £816.
We have a healthy reserve going into the
next financial year of £13,013.68.
Statement explaining the
policy for holding reserves
stating why they are held		 Para 1.22 Reserves will offer financial security going
into the next financial year to cover
overheads.
Amount of reserves held Para 1.22 £13,013.68
Reasons for holding zero
reserves		 Para 1.22 N/A
Details of fund materially in
deficit		 Para 1.24 N/A
Explanation of any
uncertainties about the
charity continuing as a going
concern		 Para 1.23 N/A

Additional information (optional) You may choose to include further statements where relevant about:


The charity’s principal
sources of funds (including
any fundraising)
Para 1.47
Investment policy and
objectives including any
social investment policy
adopted		 Para 1.46
A description of the principal

risks facing the charity Para 1.46 Other

Structure, Governance and Management

Description of charity’s
trusts:
Type of governing document
(trust deed, royal charter)		 Para 1.25 Constitution of a Charitable Incorporated
Organisation whose only voting members
are its charity members – foundation model
constitution.
How is the charity
constituted?
(e.g unincorporated
association, CIO)		 Para 1.25 Charitable incorporated organisation
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees		 Para 1.25 (1) Every trustee must be appointed for a
term of two years by a resolution passed at
a properly convened meeting of the charity
trustees.
(2) In selecting individuals for appointment
as charity trustees, the charity trustees
must have regard to the skills, knowledge
and experience needed for the effective
administration of the CIO.

Additional information (optional) You may choose to include further statements where relevant about:


Policies and procedures
adopted for the induction
and training of trustees
Para 1.51
The charity’s organisational
structure and any wider
network with which the
charity works		 Para 1.51

Relationship with any related parties Para 1.51 Other

Reference and Administrative details

Charity name Cylch Meithrin Clocaenog
Other name the charity uses N/A
Registered charity number 1181609
Charity’s principal address Ysgol Carreg Emlyn
Clocaenog
Ruthin
Denbighshire
LL15 2AY

Names of the charity trustees who manage the charity

1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20		 Trustee name Office (if any) Dates acted if not for whole
year		 Nam
e of
pers
on
(or
body
)
entitl
ed to
appo
int
trust
ee (if
any)
Ffion Ryan Chair
Francesca Jackson Treasurer
Lowri Edwards Secretary

– Corporate trustees names of the directors at the date the report was approved

Director name N/A

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year
N/A

Funds held as custodian trustees on behalf of others

Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets

Additional information (optional) Names and addresses of advisers (Optional information)

Type of
adviser
Name
Address		 Type of
adviser
Name
Address		 Type of
adviser
Name
Address
Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

N/A

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

----- Start of picture text -----
Signed on behalf of the charity’s trustees
Signature(s)
FfionGRyan
Francesca Jackson
Full name(s) Ffion Ryan
Position (eg Secretary, Chair Treasurer
Chair, etc)
Date
20/01/2025
----- End of picture text -----

Charity Name No (if any) Cylch Meithrin Clocaenog 1181609

Receipts and payments accounts

CC16a

For the period Period start date Period end date To from 3/1/2023 3/31/2024

Section A Receipts and payments

Unrestricted Restricted Endowment funds funds funds

Section A Receipts and payments
Unrestricted		 Section A Receipts and payments
Unrestricted		 Restricted Endowment
to the nearest £
A1 Receipts
Risingthrees funding
3,060
Childacre offer
13,358
Childcare fees
7,444
Fundraising
816
Grants
7,202
Other
2,652
PettyCash
266
34,798

funds
Sub total(Gross income for AR)		 to the nearest £
-
-
-
-
-
-
-
-
-

funds		 to the nearest £
-
-
-
-
-
-
-
-
-

funds		 Total funds
to the nearest £
3,060
13,358
7,444
816
7,202
2,652
266
34,798		 Last year
to the nearest £
Risingthrees funding 3,060 - - 3,060 3,904
Childacre offer 13,358 - - 13,358 16,848
Childcare fees 7,444 - - 7,444 7,980
Fundraising 816 - - 816 1,359
Grants 7,202 - - 7,202 -
Other 2,652 - - 2,652 57
PettyCash 266 - - 266 -
- - -
Sub total(Gross income for AR) 34,798 - - 34,798 30,147
-
-
Sub total -
Total receipts 34,798
A2 Asset and investment sales,
(see table).		 -
-
-
-		 -
-
-
-		 -
-
-
34,798
-
-
-
- - 34,798 30,147
A2 Asset and investment sales,
(see table).
- - - - -
- - - - -
Sub total - - - - -
**Total receipts ** 34,798 - - 34,798 30,147
A3 Payments
Staff wages
27,769
PAYE HMRC
148
Pension contributions
563
Rent and electric
570
Fundraising/marketing
391		 A3 Payments
Staff wages
27,769
PAYE HMRC
148
Pension contributions
563
Rent and electric
570
Fundraising/marketing
391		 -
-
-
-
-		 -
-
-
-
-		 27,769
148
563
570
391

Staff wages		 27,769 - - 27,769 23,093
PAYE HMRC 148 - - 148 496
Pension contributions 563 - - 563 536
Rent and electric 570 - - 570 580
Fundraising/marketing 391 - - 391 985

CCXX R1 accounts (SS)

01/30/2025

1

Other bills 9,118 - - 9,118 1,875
Pettycash - - 8
Insurance and membership - - - - -
Sub total 38,559 - - 38,559 27,572
A4 Asset and investment
purchases, (see table)
- - -
- - -
Sub total - - -
**Total payments ** 38,559 - - 38,559 27,572
**Net of receipts/(payments) ** - 3,761 - - - 3,761 2,575
A5 Transfers between funds - - - - -
A6 Cash funds last year end - - - - -
**Cash funds this year end ** - 3,761 - - - 3,761 2,575

Section B Statement of assets and liabilities at the end of the period

Categories
B1 Cash funds
B2 Other monetary assets		 Details
Details
Total cash funds
(agree balances with receipts and payments
account(s))		 to nearest £
-
-
-
-
Agreement Error
to nearest £
-
Unrestricted
funds
Unrestricted
funds		 to nearest £
-
-
-
-
OK
to nearest £
-
Restricted
funds
Restricted
funds		 to nearest £
Endowment
funds
-
-
-
-
OK
to nearest £
Endowment
funds
- - -

CCXX R2 accounts (SS)

01/30/2025

2

- - -
- - -
- - -
- - -
- - -

B3 Investment assets

B4 Assets retained for the charity’s own use

B5 Liabilities

Details
Details
Details		 Fund to which
asset belongs
Fund to which
asset belongs
Fund to which
liability relates		 Cost (optional)
-
-
-
-
-
Cost (optional)
-
-
-
-
-
-
-
-
-
-
Amount due
(optional)		 Current value
(optional)
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
-
-
-
-
When due
(optional)
-

CCXX R3 accounts (SS)

01/30/2025

3

Signed by one or two trustees on behalf of all the trustees

-
-
-
-
Signature Print Name Date of
approval
Rachel Roberts Rachel Roberts 6/2/2023
Helen Vaughan-Evans Helen Vaughan- Evans
6/2/2023

CCXX R4 accounts (SS)

01/30/2025

4

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner'5 Report Report to the trustee81 membern of CYLCH MEITHRIN CLOCAENOG On accounts for the year ended 31 MARCH 2024 Charlty no lif any) 1181609 Set out on pages I report lo the trustees on my examination of the accounts of the atove charity I'the Trust'l for the year ended 3110312024. Rupon•lbSlltlM and basls of report As the charity's trustees. you are responsible for the preparation of the accounts in accordan¢e with the requirements of the Charities Act 2011 I'the Act'i. I rewrt in respect of my examination of the Trust's accounts carried out under section 145 01 the 2011 Act and in carying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 14515llbl of the Act. Indèpgndont I have Completed my examination. l confim) that no material matters have examinorfs 8tatsm•nt come to my attention in connection wth the which glve$ me ¢au$e to believe that In. any material respect,. the accounting records were not kept in accordance with gection 130 of the Charf(ies Acl., of the aceoun15 did not accord wth the a¢counting re¢ord$,' or the accounts did not comply with the applicable requirements concerning the form and conlenl of accounts set out in the Charities {Accounls and Report$) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no concems and have come across no other matters in connecti th the examination lo which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Slgnad: Dale: 3110112025 Name: STEVEN PAUL KELL FCA Relevant profes¥ional quallflcationls) or body Ilf any): FCA Addre88: S P KELL LTD, UNIT 7A, LON PARCWR BUSINESS PARK, RUTHIN, DEN81GHSHIRE, LL15 1NJ IER Oct 2018

Section B Disclosure Only complete if the examiner needs lo highlight material matters of concem (see CC32, Independent examination of charity accounts." directions and guidance for examiners). Glve hgrg brief detall8 of any items that the examiner wishe8 to dlsclose. NIA IER Oct 2018