Trustees' Annual Report for the period
Period start date Period end date 1 January 2023 31 December 2023
From
To
Section A Reference and administration details
Charity name Other names charity is known by Registered charity number (if any) 1181576
Ludlow & District Beekeepers’ Association
L&DBKA
Charity's principal address
Hillfoot House Lushcott Easthope, Much Wenlock Postcode TF13 6EE
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| GILLIAN SILVERWOOD MACLEAN |
Chair Secretary |
As Chair to 5 June 2023 As Secretary from 5 June 2023 |
Membership | |
| ALAN JENYON | Chair | As Chair from 5 June 2023 |
Membership | |
| HAMISH CRAIG BARBER |
Secretary | As Secretary to 5 June 2023 (Trustee full year) |
Membership | |
| CLIFFORD DENNIS BLOOMFIELD |
Treasurer & Membership Secretary |
Membership | ||
| DR MARY JANE ROSS CARSTAIRS |
Membership | |||
| MARK ADRIAN CRAVEN WRIGHT |
To 17 November 2023 | Membership | ||
| JONATHAN FILDES |
To 26 August 2023 | Membership | ||
| SUSAN HAYDAY | Membership | |||
| JENNIFER EMILY POTHECARY |
From 20 May 2023 | Membership | ||
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16 17 18 19 20
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
Names and addresses of advisers (Optional information)
Type of adviser Name Address
Name of chief executive or names of senior staff members (Optional information)
Section B Structure, governance and management
Description of the charity’s trusts
Constitution adopted on 23 February 2019 Type of governing document
- (eg. trust deed, constitution)
CHARITABLE INCORPORATED ORGANISATION How the charity is constituted
- (eg. trust, association, company)
Appointed by the membership at the AGM and/or co-opted by Trustees Trustee selection methods
(eg. appointed by, elected by)
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
-
policies and procedures adopted for the induction and training of trustees;
-
the charity’s organisational structure and any wider network with which the charity works;
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relationship with any related parties;
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trustees’ consideration of major risks and the system and procedures to manage
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them.
Section C Objectives and activities
THE OBJECTS OF THE CIO ARE:
Summary of the objects of the charity set out in its governing document
A) TO ADVANCE AND PROMOTE THE CRAFT OF BEEKEEPING AND GOOD BEEKEEPING PRACTICES;
B) TO RAISE AWARENESS AND EDUCATE THE GENERAL PUBLIC ABOUT THE IMPORTANCE OF BEES AND BEEKEEPING TO THE ENVIRONMENT.
In accordance with the guidance issued by the Charity Commission with regard to public benefit, the trustees aim to make the most of opportunities to educate and inform the public on the importance of honey bees and of the craft of beekeeping when planning the annual programme of activities of the association.
These activities include:
- Provision of information, educational material and advice to members of the public about the importance of honey bees in the environment;
Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
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Provision of information and advice to anyone considering taking up the craft of beekeeping including the benefits of membership of a beekeeping association and the training needed to be a beekeeper;
-
Regular attendance at agricultural shows, village fetes, food festivals and other public events in the local area throughout the year to promote the craft of beekeeping and raise awareness of the importance of pollinators in the environment. This usually includes displaying at least one observation hive of live bees at each event. Products of the hive are also exhibited.
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Beekeeper training - a beginners’ course in beekeeping is run every year.
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Answer enquiries and requests for assistance from members of the public made via the Associations’ web site.
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Giving talks to groups eg WI, U3A, schools etc interested in learning about the importance of honey bees in the environment and the role of beekeepers in supporting honey bees.
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-
In addition the charity maintains and provides contact details of those of its members willing to help recover swarms of honey bees reported by members of the public, free of charge.
-
The charity also has an Asian Hornet Action Team, one of a number of teams across the country who are working with the NBU and the BBKA in the national effort to monitor and prevent the establishment of this non-native invasive species.
In carrying out the above activities the Trustees of the Association believe they are achieving the charitable aims and delivering tangible benefit to the general public.
Additional details of objectives and activities (Optional information)
You may choose to include further statements, where relevant, about:
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policy on grantmaking;
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policy programme related investment;
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contribution made by volunteers.
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Section D Achievements and performance
Summary of the main achievements of the charity during the year
Membership
Membership numbers 2023: 175 members
Training and education
Beginners’ course 2023 numbers: 14 students. The ‘Introduction to Beginners’ course comprises eight theory sessions followed by weekly practical sessions throughout the active season (subject to weather).
One member of the Association sat and passed the final module of the seven BBKA Theory exams and gained their Advanced Theory Certificate
Six members of the Association passed the BBKA Basic Assessment.
Winter talks and Apiary Meetings programme
A full programme of talks and apiary meetings was held throughout the year with the aim of informing and educating members on beekeeping issues and improving practical skills
Asian Hornet
The Asian Hornet Action Team continued to respond to queries and reports of potential sightings of this non-native invasive species. Information was available at all public events attended throughout the year. There were no confirmed sightings in our area.
Shows and Events
The association attended a number of public events where visitors could chat to beekeepers and learn about beekeeping and the importance of pollinators in the environment and information about steps they could take to help:
Burwarton Show (attendance est 20,000) Tenbury Countryside Show (attendance est 6,000) Clun Carnival Ludlow Food Festival (attendance est 15,000) Tenbury Applefest (attendance est 1,400)
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Section E Financial review
Brief statement of the charity’s policy on reserves
Details of any funds materially none in deficit
Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
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the charity’s principal sources of funds (including any fundraising);
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how expenditure has supported the key objectives of the charity;
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investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s)
Full name(s) Robert Alan Jenyon Position (eg Secretary, Chair, Chair etc) Date 16 March 2024
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LUDLOW & DISTRICT BEEKEEPERS' ASSOCIATION CHARITY NUMBER 1181576 RECEIPTS AND PAYMENTS ACCOUNTS 2023
RECEIPTS
| Direct charity receipts Members subscriptions 2023 Bee Disease Insurance additional premium 2023 Donations Gift Aid Raffles BeeCraft subscriptions (2023) Miscellaneous Meeting Catering bank Interest received Subtotal Activities receipts Association Honey sales and sales commission Training course fees paid in 2023 Training course fees prepaid for 2024 Subtotal Total Receipts PAYMENTS Direct charity payments BBKA Capitation fees Bee Disease insurance premium BeeCraft Subscriptions Insurance Miscellaneous Subtotal Activity and asset payments Capital purchases Association Apiary AA Consumables Hall Hire Show costs/consumables Talk fees & Travel Training Refreshments/social events Subtotal TOTAL PAYMENTS NET RECEIPTS/PAYMENTS |
5,388.00 £ 621.75 £ 143.61 £ - £ 162.00 £ 284.00 £ 31.04 £ 362.50 £ 91.83 £ |
|---|---|
| 7,084.73 £ 1,561.74 £ 873.00 £ 1,190.00 £ |
|
| 3,624.74 £ |
|
| 10,709.47 £ |
|
| 3,348.00 £ 603.65 £ 351.50 £ 413.44 £ 103.94 £ |
|
| 4,820.53 £ 447.20 £ 2,505.30 £ 865.56 £ 376.00 £ 631.00 £ 255.00 £ 952.97 £ 786.90 £ |
|
| 6,819.93 £ |
|
| 11,640.46 £ |
|
| (930.99) £ |
ASSETS
| Bank Account Opening balance Net Receipts/Payments Closing Balance Petty cash Opening balance Closing Balance |
10,638.16 £ (930.99) £ |
|---|---|
| 9,707.17 £ |
|
| 290.00 £ 290.00 £ |