## **Trustees' Annual Report for the period**
Period start date Period end date 1 January 2023 31 December 2023
**From**
**To**
## Section A Reference and administration details
**Charity name Other names charity is known by Registered charity number (if any) 1181576**
Ludlow & District Beekeepers’ Association
L&DBKA
**Charity's principal address**
Hillfoot House Lushcott Easthope, Much Wenlock **Postcode TF13 6EE**
**Names of the charity trustees who manage the charity**
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15|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||GILLIAN
SILVERWOOD
MACLEAN|Chair
Secretary|As Chair to 5 June 2023
As Secretary from 5
June 2023|Membership|
||ALAN JENYON|Chair|As Chair from 5 June
2023|Membership|
||HAMISH CRAIG
BARBER|Secretary|As Secretary to 5 June
2023 (Trustee full year)|Membership|
||CLIFFORD
DENNIS
BLOOMFIELD|Treasurer &
Membership
Secretary||Membership|
||DR MARY JANE
ROSS
CARSTAIRS|||Membership|
||MARK ADRIAN
CRAVEN WRIGHT||To 17 November 2023|Membership|
||JONATHAN
FILDES||To 26 August 2023|Membership|
||SUSAN HAYDAY|||Membership|
||JENNIFER EMILY
POTHECARY||From 20 May 2023|Membership|
||||||
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16 17 18 19 20
**Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Constitution adopted on 23 February 2019 Type of governing document
- (eg. trust deed, constitution)
CHARITABLE INCORPORATED ORGANISATION How the charity is constituted
- (eg. trust, association, company)
Appointed by the membership at the AGM and/or co-opted by Trustees Trustee selection methods
(eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage
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them.
## **Section C Objectives and activities**
THE OBJECTS OF THE CIO ARE:
**Summary of the objects of the charity set out in its governing document**
A) TO ADVANCE AND PROMOTE THE CRAFT OF BEEKEEPING AND GOOD BEEKEEPING PRACTICES;
B) TO RAISE AWARENESS AND EDUCATE THE GENERAL PUBLIC ABOUT THE IMPORTANCE OF BEES AND BEEKEEPING TO THE ENVIRONMENT.
In accordance with the guidance issued by the Charity Commission with regard to public benefit, the trustees aim to make the most of opportunities to educate and inform the public on the importance of honey bees and of the craft of beekeeping when planning the annual programme of activities of the association.
These activities include:
- Provision of information, educational material and advice to members of the public about the importance of honey bees in the environment;
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
- Provision of information and advice to anyone considering taking up the craft of beekeeping including the benefits of membership of a beekeeping association and the training needed to be a beekeeper;
- Regular attendance at agricultural shows, village fetes, food festivals and other public events in the local area throughout the year to promote the craft of beekeeping and raise awareness of the importance of pollinators in the environment. This usually includes displaying at least one observation hive of live bees at each event. Products of the hive are also exhibited.
- Beekeeper training - a beginners’ course in beekeeping is run every year.
- Answer enquiries and requests for assistance from members of the public made via the Associations’ web site.
- Giving talks to groups eg WI, U3A, schools etc interested in learning about the importance of honey bees in the environment and the role of beekeepers in supporting honey bees.
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- In addition the charity maintains and provides contact details of those of its members willing to help recover swarms of honey bees reported by members of the public, free of charge.
- The charity also has an Asian Hornet Action Team, one of a number of teams across the country who are working with the NBU and the BBKA in the national effort to monitor and prevent the establishment of this non-native invasive species.
In carrying out the above activities the Trustees of the Association believe they are achieving the charitable aims and delivering tangible benefit to the general public.
## **Additional details of objectives and activities (Optional information)**
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
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Section D Achievements and performance
## **Summary of the main achievements of the charity during the year**
## **Membership**
Membership numbers 2023: 175 members
## **Training and education**
Beginners’ course 2023 numbers: 14 students. The ‘Introduction to Beginners’ course comprises eight theory sessions followed by weekly practical sessions throughout the active season (subject to weather).
One member of the Association sat and passed the final module of the seven BBKA Theory exams and gained their Advanced Theory Certificate
Six members of the Association passed the BBKA Basic Assessment.
## **Winter talks and Apiary Meetings programme**
A full programme of talks and apiary meetings was held throughout the year with the aim of informing and educating members on beekeeping issues and improving practical skills
## **Asian Hornet**
The Asian Hornet Action Team continued to respond to queries and reports of potential sightings of this non-native invasive species. Information was available at all public events attended throughout the year. There were no confirmed sightings in our area.
## **Shows and Events**
The association attended a number of public events where visitors could chat to beekeepers and learn about beekeeping and the importance of pollinators in the environment and information about steps they could take to help:
Burwarton Show (attendance est 20,000) Tenbury Countryside Show (attendance est 6,000) Clun Carnival Ludlow Food Festival (attendance est 15,000) Tenbury Applefest (attendance est 1,400)
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## **Section E Financial review**
**Brief statement of the charity’s policy on reserves**
**Details of any funds materially** none **in deficit**
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)**
**Full name(s)** Robert Alan Jenyon **Position (eg Secretary, Chair,** Chair **etc) Date** 16 March 2024
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## **LUDLOW & DISTRICT BEEKEEPERS' ASSOCIATION CHARITY NUMBER 1181576 RECEIPTS AND PAYMENTS ACCOUNTS 2023**
## **RECEIPTS**
|**Direct charity receipts**
Members subscriptions 2023
Bee Disease Insurance additional premium 2023
Donations
Gift Aid
Raffles
BeeCraft subscriptions (2023)
Miscellaneous
Meeting Catering
bank Interest received
Subtotal
**Activities receipts**
Association Honey sales and sales commission
Training course fees paid in 2023
Training course fees prepaid for 2024
Subtotal
**Total Receipts**
**PAYMENTS**
Direct charity payments
BBKA Capitation fees
Bee Disease insurance premium
BeeCraft Subscriptions
Insurance
Miscellaneous
Subtotal
Activity and asset payments
Capital purchases
Association Apiary
AA Consumables
Hall Hire
Show costs/consumables
Talk fees & Travel
Training
Refreshments/social events
Subtotal
**TOTAL PAYMENTS**
**NET RECEIPTS/PAYMENTS**|5,388.00
£
621.75
£
143.61
£
-
£
162.00
£
284.00
£
31.04
£
362.50
£
91.83
£|
|---|---|
||7,084.73
£
1,561.74
£
873.00
£
1,190.00
£|
||3,624.74
£|
||10,709.47
£|
||3,348.00
£
603.65
£
351.50
£
413.44
£
103.94
£|
||4,820.53
£
447.20
£
2,505.30
£
865.56
£
376.00
£
631.00
£
255.00
£
952.97
£
786.90
£|
||6,819.93
£|
||11,640.46
£|
|||
||(930.99)
£|
## **ASSETS**
|Bank Account
Opening balance
Net Receipts/Payments
Closing Balance
**Petty cash**
Opening balance
Closing Balance|10,638.16
£
(930.99)
£|
|---|---|
||9,707.17
£|
||290.00
£
290.00
£|