2023-04-05-accounts

Trustees’ Annual Report for the period

From 6[th] April 2022 to 5[th] April 2023

Charity name: Woking Youth Theatre

Charity registration number: 1181493

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	To advance the arts in the Borough of Woking and the surrounding area for children and young people aged 14-21 years, in particular in the art of drama by; (a) The organisation and the production of weekly drama workshops, and (b) The production of a musical, a straight play and drama festival entries each year.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	1. Our main musical production of the year, Bugsy Malone, took place in early April 2022 with all members participating. 2. Summer Film Project 2022 took place in August where 8 members of the youth theatre were involved in the production of a short film - both in front of and behind camera. This is available to view on our website. 3. We entered two entries into Woking Drama Festival; under 18s Hamlet and over 18s The Cagebirds and were nominated in multiple categories and won Best Youth Actor and Technical Excellence with the over 18s entry finishing in 4th place overall. 4. We produced a showcase at Export House (our base of operations) where member parents and carers watched pieces prepared by the members. 5. Early part of 2023 was taken up with rehearsals for our Easter show, Alice in Wonderland performed in the next financial year.

Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The trustees have had regard to the guidance issued by the Chairty Commission on public benefit and have adhered to the charity’s constitution throughout this period.

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	We continue to see growth in our members. Covid 19 had a massive impact on the social lives and development of the young people in our society, leaving them feeling isolated and especially vulnerable to the toxicity of social media. Some of the feedback we have received from parents / carers: WYT has become instantly an immensely important part of X’s life and we are so grateful for all that you do. We wanted to express our gratitude… and thank you for being so fantastic and dedicated. The role-modelling and nurturing you are providing to the members is awe- inspiring. Thank you so much for all the hard work you put in to allow such an amazing experience for the young people. It’s the most robust way for him to explore his gender preferences in the most supportive environment. Once again thank you for all you do. He’s grown so much as a person in the last year. It’s been a real pleasure to see him evolve. I only wish he could have the same support at school. I simply cannot sing your praises highly enough and am blown away by how much hard work you put in. Joining WYT was the best thing for X. She has learnt so much, grown in confidence, made the best group of friends and I know she is devastated to be moving on. Thank you for believing in her, giving her encouragement, help and support and so much more during her time with you.

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	Woking Youth Theatre (WYT) had a closing balance as at 5thApril 2023 of £1,521. This is reduced from previous years due to investment into new premises and equipment, and poor ticket sales for the Easter musical but enables us to continue to provide services into the next year.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	WYT holds reserves to cover up-front costs of performances, which typically include licence fee deposit and theatre deposit.
Amount of reserves held	Para 1.22	£1,000
Reasons for holding zero reserves	Para 1.22	n/a
Details of fund materially in deficit	Para 1.24	n/a
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	Performing Arts as a whole has suffered following Covid19 and audiences have been slow to return to venues. We will need to undertake separate fund-raising or source grants to continue with our annual musicals.

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47	WYT’s principal source of funds is from membership subscriptions and box office receipts.
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Constitution
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	CIO
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Trustees selected by unanimous vote of current trustees against a review of skills & experience required to enable the role descriptions of the Trustees to be effectively fulfilled.

Reference and Administrative details

Charity name	Woking Youth Theatre
Other name the charity uses	WYT
Registered charity number	1181493
Charity’s principal address	12 Rosebery Crescent Woking Surrey GU22 9BL

Names of the charity trustees who manage the charity

	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (if any)
1 2 3	Bruce Hazelton	Chair, Treasurer
	Gary Knight	Secretary
	Stewart Mison

Corporate trustees – names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity	n/a
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects	n/a
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets	n/a

Exemptions from disclosure

Reason for non-disclosure of key personnel details

n/a

Other optional information

n/a

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

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Signature(s)
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Full name(s) Bruce Hazelton Gary Knight

Position (eg Secretary, Chair, Treasurer Secretary Chair, etc)

Date 28th April 2024

	Woking Youth Theatre	Woking Youth Theatre	Woking Youth Theatre	Woking Youth Theatre	Woking Youth Theatre	1181493	1181493		CC16a
	Receipts andpayments accounts
	For the period from		06/04/2022		To		05/04/2023
Section A Receipts and payments
	Unrestricted funds		Restricted funds		Endowment funds		Total funds		Last year
	to the nearest £		to the nearest £		to the nearest £		to the nearest £		to the nearest £
A1 Receipts
Donations,legacies	2,600		0		0		2,600		228
Grants	0		0		0		0		0
Fundraising	6,201		0		0		6,201		364
Interest on deposit account	0		0		0		0		0
Dividends on investments	0		0		0		0		0
Members’ subscriptions	6,769		0		0		6,769		2,556
Fees for charitable services	0		0		0		0		0
	0		0		0		0		0
Sub total(Gross income for AR)	15,570		0		0		15,570		3,148
A2 Asset and investment sales, (see table).
	0		0		0		0
	0		0		0		0		0
Sub total	0		0		0		0		0
Total receipts	15,570		0		0		15,570		3,148
A3 Payments
Cost of fundraising events	11,922		0		0		11,922		1,501
Wages / Salaries and national insurance	4,410		0		0		4,410		1,550
Pension contributions	0		0		0		0		0
Rent / hire of rooms	707		0		0		707		1,015
Training	70		0		0		70		0
Insurance	316		0		0		316		316
Telephone, internet	0						0		100
Printing, postage, stationery, computer	839		0		0		839		114
~~li~~ Bank interest and charges	2		0		0		2		0
	0		0		0		0		0
Sub total	18,266		0		0		18,266		4,596
A4 Asset and investment purchases, (see table)
Purchase of fixed assets	2,171		0		0		2,171
	0		0		0		0
Sub total	2,171		0		0		2,171		0
Totalpayments	20,437		0		0		20,437		4,596
Net of receipts/(payments)	-4,867		0		0		-4,867		-1,448
A5 Transfers between funds	0		0		0		0		0
A6 Cash funds lastyear end	6,397		0		0		6,397		0
Cash funds thisyear end	1,530		0		0		1,530		-1,448
Section B Statement of assets and liabilities at the end of the period
Categories	Details				Unrestricted funds		Restricted funds		Endowment funds
					to nearest £		to nearest £		to nearest £
B1 Cash funds	Current account				2,615		0		0

CCXX R1 accounts (SS)

24/01/2022

1

					0		0		0
					0		0		0
	Total cash funds				1,530		0		0
	(agree balances with receipts and payments account(s))				OK				OK
					Unrestricted funds		Restricted funds		Endowment funds
	Details				to nearest £		to nearest £		to nearest £
B2 Other monetary assets					0		0		0
					0		0		0
					0		0		0
					0		0		0
					0		0		0
					0		0		0
	Details				Fund to which asset belongs		Cost (optional)		Current value (optional)
B3 Investment assets							0		0
							0		0
							0		0
							0		0
							0		0
	Details				Fund to which asset belongs		Cost (optional)		Current value (optional)
B4 Assets retained for the charity’s own use							0		0
							0		0
							0		0
							0		0
							0		0
							0		0
							0		0
							0		0
							0		0
	Details				Fund to which liability relates		Amount due (optional)		When due (optional)
B5 Liabilities							0
							0
							0
							0
							0
Signed by one or two trustees on behalf of all the trustees	Signature				Print Name				Date of approval
					Bruce Hazelton				28/04/2024
					Gary Knight				28/04/2024

CCXX R2 accounts (SS)

24/01/2022

2