## **Trustees’ Annual Report for the period** **From 6[th] April 2022 to 5[th] April 2023** **Charity name: Woking Youth Theatre** **Charity registration number: 1181493** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To advance the arts in the Borough of
Woking and the surrounding area for
children and young people aged 14-21
years, in particular in the art of drama by;
(a) The organisation and the production
of weekly drama workshops, and
(b) The production of a musical, a
straight play and drama festival
entries each year.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|1.
Our main musical production of the
year, Bugsy Malone, took place in
early April 2022 with all members
participating.
2.
Summer Film Project 2022 took
place in August where 8 members of
the youth theatre were involved in
the production of a short film - both
in front of and behind camera. This
is available to view on our website.
3.
We entered two entries into Woking
Drama Festival; under 18s Hamlet
and over 18s The Cagebirds and
were nominated in multiple
categories and won Best Youth Actor
and Technical Excellence with the
over 18s entry finishing in 4th place
overall.
4.
We produced a showcase at Export
House (our base of operations)
where member parents and carers
watched pieces prepared by the
members.
5.
Early part of 2023 was taken up with
rehearsals for our Easter show, Alice
in Wonderland performed in the next
financial year.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees have had regard to the
guidance issued by the Chairty Commission
on public benefit and have adhered to the
charity’s constitution throughout this period.| |---|---|---| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|We continue to see growth in our members.
Covid 19 had a massive impact on the
social lives and development of the young
people in our society, leaving them feeling
isolated and especially vulnerable to the
toxicity of social media.
Some of the feedback we have received
from parents / carers:
_WYT has become instantly an immensely_
_important part of X’s life and we are so_
_grateful for all that you do._
_We wanted to express our gratitude… and_
_thank you for being so fantastic and_
_dedicated. The role-modelling and nurturing_
_you are providing to the members is awe-_
_inspiring._
_Thank you so much for all the hard work_
_you put in to allow such an amazing_
_experience for the young people._
_It’s the most robust way for him to explore_
_his gender preferences in the most_
_supportive environment. Once again thank_
_you for all you do._
_He’s grown so much as a person in the last_
_year. It’s been a real pleasure to see him_
_evolve. I only wish he could have the same_
_support at school._
_I simply cannot sing your praises highly_
_enough and am blown away by how much_
_hard work you put in._
_Joining WYT was the best thing for X. She_
_has learnt so much, grown in confidence,_
_made the best group of friends and I know_
_she is devastated to be moving on. Thank_
_you for believing in her, giving her_
_encouragement, help and support and so_
_much more during her time with you._| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|Woking Youth Theatre (WYT) had a closing
balance as at 5thApril 2023 of £1,521. This
is reduced from previous years due to
investment into new premises and
equipment, and poor ticket sales for the
Easter musical but enables us to continue
to provide services into the next year.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|WYT holds reserves to cover up-front costs
of performances, which typically include
licence fee deposit and theatre deposit.| |Amount of reserves held|Para 1.22|£1,000| |Reasons for holding zero
reserves|Para 1.22|n/a| |Details of fund materially in
deficit|Para 1.24|n/a| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|Performing Arts as a whole has suffered
following Covid19 and audiences have been
slow to return to venues. We will need to
undertake separate fund-raising or source
grants to continue with our annual musicals.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|WYT’s principal source of funds is from
membership subscriptions and box office
receipts.| |---|---|---| |Other||| **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|CIO| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Trustees selected by unanimous vote of
current trustees against a review of skills &
experience required to enable the role
descriptions of the Trustees to be effectively
fulfilled.| ## **Reference and Administrative details** |Charity name|Woking Youth Theatre| |---|---| |Other name the charity uses|WYT| |Registered charity number|1181493| |Charity’s principal address|12 Rosebery Crescent
Woking
Surrey
GU22 9BL| ||| **Names of the charity trustees who manage the charity** ||**Trustee name**|**Office (if any)**|**Dates acted if not for**
**whole year**|**Name of person (or body)**
**entitled to appoint trustee**
**(if any)**| |---|---|---|---|---| |1
2
3|Bruce
Hazelton|Chair, Treasurer||| ||Gary Knight|Secretary||| ||Stewart Mison|||| ## Corporate trustees – names of the directors at the date the report was approved ## **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** **Funds held as custodian trustees on behalf of others** |Description of the assets
held in this capacity|n/a| |---|---| |Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|n/a| |Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own assets|n/a| ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details n/a ## **Other optional information** n/a ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **----- Start of picture text -----**
Signature(s)
**----- End of picture text -----**
**Full name(s)** Bruce Hazelton Gary Knight **Position (eg Secretary,** Chair, Treasurer Secretary **Chair, etc)** **Date** 28th April 2024 ||**Woking Youth Theatre**|**Woking Youth Theatre**|**Woking Youth Theatre**|**Woking Youth Theatre**|**Woking Youth Theatre**|**1181493**|**1181493**||**CC16a**| |---|---|---|---|---|---|---|---|---|---| ||||||||||| ||**Receipts andpayments accounts**||||||||| ||**For the period**
**from**||**06/04/2022**||**To**||**05/04/2023**||| ||||||||||| ||||||||||| |**Section A Receipts and payments**|||||||||| ||
**Unrestricted**
**funds**||**Restricted funds**||**Endowment**
**funds**||**Total funds**||**Last year**| ||**to the nearest £**||**to the nearest £**||**to the nearest £**||**to the nearest £**||**to the nearest £**| |**A1 Receipts**|||||||||| |Donations,legacies|**2,600**||**0**||**0**||**2,600**||**228**| |Grants|**0**||**0**||**0**||**0**||**0**| |Fundraising|**6,201**||**0**||**0**||**6,201**||**364**| |Interest on deposit account|**0**||**0**||**0**||**0**||**0**| |Dividends on investments|**0**||**0**||**0**||**0**||**0**| |Members’ subscriptions|**6,769**||**0**||**0**||**6,769**||**2,556**| |Fees for charitable services|**0**||**0**||**0**||**0**||**0**| ||**0**||**0**||**0**||**0**||**0**| |**_Sub total_**_(Gross income for AR)_|**15,570**||**0**||**0**||**15,570**||**3,148**| ||||||||||| |**A2 Asset and investment sales,**
**(see table).**|||||||||| ||**0**||**0**||**0**||**0**||| ||**0**||**0**||**0**||**0**||**0**| |**_Sub total_**|
**0**||**0**||**0**||**0**||**0**| ||||||||||| |**_Total receipts_**|**15,570**||**0**||**0**||**15,570**||**3,148**| ||||||||||| |**A3 Payments**|||||||||| |Cost of fundraising events|**11,922**||**0**||**0**||**11,922**||**1,501**| |Wages / Salaries and national insurance|**4,410**||**0**||**0**||**4,410**||**1,550**| |Pension contributions|**0**||**0**||**0**||**0**||**0**| |Rent / hire of rooms|**707**||**0**||**0**||**707**||**1,015**| |Training|**70**||**0**||**0**||**70**||**0**| |Insurance|**316**||**0**||**0**||**316**||**316**| |Telephone, internet|**0**||||||**0**||**100**| |Printing, postage, stationery, computer
|**839**||**0**||**0**||**839**||**114**| |~~li~~
Bank interest and charges|**2**||**0**||**0**||**2**||**0**| ||**0**||**0**||**0**||**0**||**0**| |**_Sub total_**|**18,266**||**0**||**0**||**18,266**||**4,596**| ||||||||||| |**A4 Asset and investment**
**purchases, (see table)**|||||||||| |Purchase of fixed assets|**2,171**||**0**||**0**||**2,171**||| ||**0**||**0**||**0**||**0**||| |**_Sub total_**|**2,171**||**0**||**0**||**2,171**||**0**| ||||||||||| |**_Totalpayments_**|**20,437**||**0**||**0**||**20,437**||**4,596**| ||||||||||| |**_Net of receipts/(payments)_**|**-4,867**||**0**||**0**||**-4,867**||**-1,448**| |**A5 Transfers between funds**|**0**||**0**||**0**||**0**||**0**| |**A6 Cash funds lastyear end**|**6,397**||**0**||**0**||**6,397**||**0**| |**_Cash funds thisyear end_**|**1,530**||**0**||**0**||**1,530**||**-1,448**| ||||||||||| ||||||||||| |**Section B Statement of assets and liabilities at the end of the period**|||||||||| |**Categories**|**Details**||||**Unrestricted**
**funds**||**Restricted funds**||**Endowment**
**funds**| ||||||**to nearest £**||**to nearest £**||**to nearest £**| |**B1 Cash funds**|Current account||||**2,615**||**0**||**0**| CCXX R1 accounts (SS) 24/01/2022 1 ||||||**0**||**0**||**0**| |---|---|---|---|---|---|---|---|---|---| ||||||**0**||**0**||**0**| ||**_Total cash funds_**||||**1,530**||**0**||**0**| ||(agree balances with receipts and payments
account(s))||||OK||||OK| ||||||**Unrestricted**
**funds**||**Restricted funds**||**Endowment**
**funds**| ||**Details**||||**to nearest £**||**to nearest £**||**to nearest £**| |**B2 Other monetary assets**|||||**0**||**0**||**0**| ||||||**0**||**0**||**0**| ||||||**0**||**0**||**0**| ||||||**0**||**0**||**0**| ||||||**0**||**0**||**0**| ||||||**0**||**0**||**0**| ||||||||||| ||**Details**||||**Fund to which asset**
**belongs**||**Cost (optional)**||**Current value**
**(optional)**| |**B3 Investment assets**|||||||**0**||**0**| ||||||||**0**||**0**| ||||||||**0**||**0**| ||||||||**0**||**0**| ||||||||**0**||**0**| ||||||||||| ||**Details**||||**Fund to which asset**
**belongs**||**Cost (optional)**||**Current value**
**(optional)**| |**B4 Assets retained for the**
**charity’s own use**|||||||**0**||**0**| ||||||||**0**||**0**| ||||||||**0**||**0**| ||||||||**0**||**0**| ||||||||**0**||**0**| ||||||||**0**||**0**| ||||||||**0**||**0**| ||||||||**0**||**0**| ||||||||**0**||**0**| ||||||||||| ||**Details**||||**Fund to which**
**liability relates**||**Amount due**
**(optional)**||**When due**
**(optional)**| |**B5 Liabilities**|||||||**0**||| ||||||||**0**||| ||||||||**0**||| ||||||||**0**||| ||||||||**0**||| ||||||||||| |Signed by one or two trustees on behalf
of all the trustees|Signature||||Print Name||||Date of approval| ||||||Bruce Hazelton||||28/04/2024| ||||||Gary Knight||||28/04/2024| ||||||||||| CCXX R2 accounts (SS) 24/01/2022 2